This circular from the Department of Personnel & Training clarifies the timelines for recording Performance Appraisal Reports (PARs) for the year 2024-2025. It reiterates that the timelines remain consistent with the AIS(PAR) Amendment Rules, 2019, and emphasizes the mandatory electronic recording of PARs, which began in 2014-15. The document details specific due dates for each stage of the appraisal process – from providing blank forms to officers, self-appraisal, appraisal by reporting and reviewing authorities, acceptance, and final disclosure. It also highlights the auto-forwarding mechanism in SPARROW, triggered when PARs aren’t uploaded by December 31st, and clarifies that deemed disclosure occurs upon auto-forwarding. State Governments and Ministries are directed to ensure strict adherence to these timelines to avoid automatic forwarding to the next level. A comprehensive list of recipients for information and action is also provided, including various government departments, secretariats, commissions, and institutions.
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No. 3/4/2019 – EO(PR) Government of India M/o Personnel, Public Grievances & Pensions D/o Personnel & Training
North Block, New Delhi Dated the 2nd May, 2025
To
The Chief Secretaries of States / UTs
Sub: Timelines for recording of PARs for the year 2024-2025 under AIS(PAR) Rules – reg.
Sir/Madam,
It may kindly be recalled that electronic recording of PAR was made mandatory from the year 2014-15 and the provision for same was incorporated in the AIS(PAR) Amendment Rules, 2017. Later vide Notification dated 23.07.2019, the AIS(PAR) Amendment Rules, 2019 were notified which, inter-alia, introduced auto-forwarding of PARs from one level to next level.
- In order to give effect to the time-bound recording of PARs, provision for auto-forwarding of PARs from one stage to the next stage after a specified due date has been introduced from the assessment year 2019-20 in SPARROW.
- It is reiterated that once the PAR gets closed on the midnight of 31st December, it gets auto-forwarded in the online dossier of the ORU and is treated as deemed disclosure. In cases, where the PAR could not be uploaded on to the system by the midnight of 31st December and is physically disclosed, the number of days for having comments of the ORU on the PAR is counted from the date on which the PAR has been physically disclosed.
- The timelines for recording of the PARs are mentioned in AIS(PAR) Amendment Rules, 2019. However, queries from various State Governments/Ministries are still being received regarding timelines to be followed for the period 2024-2025. In this regard, it is stated that timelines for the current assessment year 2024-25 are same as laid down in the afore-mentioned rule:
| Activity | Due Date | Auto Forwarding Date |
|---|---|---|
| Blank PAR form to be given to the officer reported upon by the Administration Division/Personnel Department, specifying the reporting officer and Reviewing Authority | 1st April | — |
| Self appraisal for current year | 31st May | 1st June |
| Appraisal by Reporting Authority | 31st July | 1st August |
| Appraisal by Reviewing Authority | 30th September | 1st October |
| Appraisal by Accepting Authority | 31st December | Auto closure 31st December |
| Disclosure to the officer reported upon | 31st December | — |
Board5. In view of the above, it is requested to direct the concerned authorities to ensure that the afore-said timelines are strictly adhered to failing which PAR will get autoforwarded to the next level.
Yours faithfully,
(Anil Bajpai)
Under Secretary to the Government of India
Tel: 23092112
Copy for information and necessary action to :-
(1) All Ministries/Departments of Government of India
(2) The President’s Secretariat, New Delhi
(3) The Prime Minister’s Office, New Delhi
(4) The Cabinet Secretariat, New Delhi
(5) The Rajya Sabha Secretariat, New Delhi
(6) The Lok Sabha Secretariat, New Delhi
(7) NITI Aayog, New Delhi
(8) Election Commission, New Delhi
(9) UPSC, New Delhi
(10) Central Vigilance Commission, New Delhi
(11) O/o Comptroller \& Auditor General, New Delhi
(12) Director General, NIC, Ministry of Electronics \& Information technology, Block, CGO Complex, Lodhi Road, New Delhi – 110003
(13) Additional Secretary, UT, MHA, North Block, New Delhi for taking similar action in r.o. AGMUT Cadre officers.