No.103/1/2014-15CCSCSB
Government of India
Ministry of Personnel, P.G. and Pensions
Central Civil Services Cultural & Sports Board

New Delhi, dated: 17th September, 2018

TENDER NOTICE

To,

The Registered Service Provider Agency/Firm with local office at New Delhi

Sub: Invitation of Quotations for Outsourcing the work of 2 Dak Messengers and 4 Ground Attendants in Central Civil Services Cultural & Sports Board at New Delhi offices.

I am directed to state that the CCSCSB (called as the Board) is interested in having a contractual arrangement with a suitable placement agency for providing Two Dak Messengers and Four Ground Attendants on contract basis for day-to-day official work.

2. Quotations are invited under Two Bid System i.e. Technical Bid and Financial Bid from reputed, experienced and financially sound Manpower Companies/Firms/Agencies for providing services of Dak Messenger and Ground Attendant in the Board for a period of one year, from date of award of contract, which is extendable as per requirement. However, quantum of Dak Messenger and Ground Attendant may vary from time to time on the discretion of the Board.

3. The interested Companies/Firms/Agencies may submit the tender documents complete in all respects along with Earnest Money Deposit (EMD) of Rs.50000/- (Rupees fifty thousand only), and other requisite documents of their technical bids as listed in para 8 of “Scope of work and general instructions for tenderers”. Hard copies of Technical Bid and Financial Bid along with EMD should also be submitted in duly sealed separate envelopes to the Secretary, CCSCSB, Room No. 361, B-wing Lok Nayak Bhawan, Khan Market, New Delhi by 05:00 p.m. on 05th October, 2018.

4. Technical Bids will be considered valid only in those cases where Pre Qualification criteria is fulfilled. Bids where Pre Qualification Criteria is not fulfilled will be considered irresponsive bids and those bids will not be considered
   for further evaluation. Financial bids will be evaluated only in case of those bidders whose technical bids are found qualified.

5. No tender shall be entertained after this deadline under any circumstances whatsoever. The Technical Bid of tenders will be opened at 3:00 PM on 08th October, 2018 and Financial Bid of tenders will be opened at 3:00 PM on 11th October, 2018.

6. This Board reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document or to reject any or all tenders without giving any notice or assigning any reason. The decision of the Board in this regard shall be final and binding on all.

Encl. as above

(Kulbhushan Malhotra)
Secretary (CCSCSB)
Tele: 011-24646961

SCOPE OF WORK AND GENERAL INSTRUCTIONS FOR TENDERERS

1. The Central Civil Services Cultural & Sports Board, Room NO. 361-B Wing, 3^{rd } Floor, Lok Nayak Bhawan, New Delhi-110003 requires reputed, well established and financially sound Manpower Companies/ Firms /Agencies to provide two Dak Messengers and four Ground Attendants (Malis) to its Office and Grounds.
2. The contract will be for a period of one year from the date of award of contract. The period of contract may be extended for a further period of two years or curtailed/terminated at any time depending upon requirement of the Board.
3. The Board has initial requirement for services of 2 Dak Messenger and 4 Ground Attendant who are well conversant with working in Government of India offices. The requirement of the Board may increase or decrease during currency of contract.
4. The various crucial dates relating to “Tender for Providing Multi Tasking Staff/ Canteen Attendants to the Board of Personnel and Training” are cited as under:-
   (a) Last date and time for submission of Quotation (Technical & Financial)
   : 5:00 PM on 05.10 .2018
   (b) Date and time for opening of Technical Bids : 3:00 PM on 08.10 .2018
   (c) Date and time for opening of Financial Bids : 3:00 PM on 11.10 .2018
   (d) Likely date for deployment of required manpower: on 01.11 .2018 (tentative)
5. The tenders have been invited under two bid system i.e. Technical Bid and Financial Bid. The interested agencies are required to submit the two separate bids to Secretary, CCSCSB.
6. The Earnest Money Deposit (EMD) of Rs.50000/- (Rupees fifty thousand), refundable (without interest) should be submitted along with the Technical Bid of the agency in the form of Demand Draft/Pay Order of any Nationalized bank drawn in the favour of Secretary, CCSCSB New Delhi, failing which the tender shall be rejected summarily.
7. The successful tenderer will have to deposit Performance Security Deposit (c) 10 % of total contract value, in the form of Fixed Deposit Receipt (FDR) made in the name of the Company/Firm/Agency but hypothecated to the Secretary, CCSCSB New Delhi within 30 days of award of contract. The FDR will have to be accordingly renewed by the successful tenderer.
8. The tendering Companies/Firms/Agencies are required submit copies of the following documents to along with the Technical Bid, failing which their bids shall be summarily/out-rightly rejected and will not be considered any further :-
   i) Copy of EMD document.
   ii) Copy of ESI Code number
   iii) Copy of PAN number/GIR card.
   iv) Copy of Registration number & registration certificate issued by Government Agency.
   v) Copy of Service Tax registration certificate
   vi) Copy of work experience certificate
   vii) Proof of annual turnover of the firm for the last 3 years
   viii) Copy of GST Certificate
9. Conditional bids shall not be considered and will be outrightly rejected in the very first instance.
10. All entries in the tender form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting or cutting is permitted in the Financial Bid Form. In such cases, the tender shall be summarily rejected. However, corrections, if any, in the Technical Bid Application must be initialed by the person authorized to sign the tender bids.
11. The Contract Agreement shall be construed as per India Laws and Delhi Courts will have jurisdiction to settle any dispute arising out of Contract.
12. The Board reserves the right to cancel any or all the bids without assigning any reason.
13. The firm/contractor shall comply with all Labour Laws, Rules and Acts in relation to its employees and ensure payment of minimum wages to the personnel engaged on outsourcing basis as per the notifications issued by Govt. of NCT of Delhi from time to time in compliance with the provisions of Minimum Wages Act and the Contract Labour (Regulation & Abolition) Act, 1970.
14. The persons supplied by the agency will be screened for possessing the minimum educational qualification and skills by the Board by conducting interview and devising tests as considered fit.
15. The services provider shall ensure that the persons supplied fulfill the required education and skill qualification as per Annexure-I & Annexure -II.
16. The persons deployed shall not claim any benefit/compensation/absorption/ regularization of services in this Board under the provision of Industrial Disputes Act, 1947 or Contract Labour (Regulation & Abolition) Act, 1970.

TECHNICAL REQUIREMENTS FOR DAK MESSENGER TO BE DEPLOYED BY THE SUCCESSFUL COMPANY/FIRM/AGENCY IN THE CENTRAL CIVIL SERVICES CULTURAL & SPORTS BOARD WITH PROPER DOCUMENTARY PROOF

• He/She should be at least 10^{th } Standard pass and preferably aged between 18 to 30 years.
• He/She should have at least two years experience of Dak/file distribution in reputed Public/Private Institutions/Central/State Government offices.
• In depth knowledge of office tools and proficiency in use of office gadgets like Computer, photocopying machines, FAX machines, Key Telephone Systems, etc.
• He/She should submit Character certificates issued by Gazetted officers of the Central Government/State Government.
• His/her antecedents should have been got verified by the agency from the local police authorities.

DUTIES:

Distribution of Files, receipts and papers within the Board.
General cleanliness & upkeep of Section/Unit.
Photocopy work & Physical maintenance of records of the Section/Unit.
Other non clerical work.
Any other work assigned by the Board from time to time.

TECHNICAL REQUIREMENTS FOR FIELD ATTENDANT TO BE DEPLOYED BY THE SUCCESSFUL COMPANY/FIRM/AGENCY IN THE CENTRAL CIVIL SERVICES CULTURAL & SPORTS BOARD WITH PROPER DOCUMENTARY PROOF

• He/She should be at least 8^{th } Standard pass and preferably aged between 18 to 30 years.
• He/She should have at least two years experience of field of Ground maintenance, Pitch Renovation, Pitch Rolling, and gardening.
• He/She should submit Character certificates issued by Gazetted officers of the Central Government/State Government.
• His/her antecedents should have been got verified by the agency from the local police authorities.

DUTIES:

Maintenance of Grounds
General cleanliness & upkeep of Play Fields.
Cricket Pitch Renovation and Pitch Rolling.
Plantation and Grass Cutting.
Any other work assigned by the Board from time to time.

1. PRE QUALIFICATION CRITERIA

i) Average minimum turnover in last 3 Financial Years should not be less than Rs. 20 Lakh (Balance Sheet of last 3 Financial Years may be submitted).
ii) Proof of working with Ministries/Government offices/ organizations/ reputed Private Companies/Public Sector Companies/Banks etc; for three years and the number of persons deployed by the agency each year in the last 3 years.

2. TECHNICAL REQUIREMENTS FOR THE TENDERING COMPANY/FIRM/AGENCY

The tendering manpower Company/Firm/Agency should fulfill the following technical specifications and furnish attested copies of documents evidencing compliance with these specifications:-
(a) The Registered Office or one of the Branch Offices of the Manpower Company/Firm/Agency should be located either in Delhi/New Delhi or NCR region of Delhi.
(b) The manpower Company/Firm/Agency should be registered with the appropriate registration authority.
(c) The Company/Firm/Agency should have at least three years experience in providing manpower to reputed Private Companies/Public Sector Companies/Banks and Government Board etc, proof of which should be enclosed with the technical bid.
(d) The Company/Firm/Agency should be registered with Service Tax Board.
(e) The Company/Firm/Agency should be registered with appropriate authorities under Employees Provident Fund and Employees State Insurance Act.
(f) Copy of PAN card/IT return.
(g) Certificate of annual return from CA.
(h) Copy of GST Certificate.

APPLICATION-TECHNICAL BID

For providing Dak Messenger/Ground Attendant (Malis) to Central Civil Services Cultural & Sports Board

1. Name of Tendering Company/Firm/Agency:
   (Attach certificate of registration)
2. Name of proprietor/Director of Company/Firm/Agency:
3. Full Address of Regd. Office: \qquad
   \qquad
   \qquad
   Telephone No.
   FAX No.
   E-Mail Address
4. Full address of Operating Branch: \qquad
   \qquad
   \qquad
   Telephone No:
   Fax No:
   E-Mail Address:
5. (a) Details of EMD
   (i) Amount
   (ii) Draft No
   (iii) Date
   (iv) Issuing Bank
   (b) Banker of Company/Firm / Agency
   (Full Address)
   (Attach certified copy of statement
   of A/c for the last three years)
   (c) Telephone Number of Banker
6. PAN/GIR No.
   (self attested copy)
7. Service Tax Registration No.
   (self attested copy)
8. E.P.F. Registration Number
   (self attested copy)
9. E.S.I. Registration Number (self attested copy)
10. GST certificate (self attested copy)
11. Financial turnover of the tendering Company/Firm/Agency for the last three Financial Years with documentary proof thereof. (Attach separate sheet if space provided is insufficient)

(If the space provided is insufficient, a separate sheet may be attached) 13. Additional information, if any (Attach separate sheet, if required)

Signature of authorized person Date: Full Name: Place: Seal:

DECLARATION

1. I/We \qquad son/daughter/wife of Shri. \qquad
   \qquad signatory of the agency/firm mentioned above, am/ are competent to sign this declaration and execute this tender document:
2. I/We have carefully read and understood all the terms and conditions of the tender and undertake to abide by them:
3. My/Our agency have not been blacklisted or debarred from participating in tender of any Ministry/Board of Government of India and Government of India undertaking/autonomous bodies/institutions in the last Three Years.
4. That I/We have quoted rates in accordance with the Minimum Wages Act, 1948 as applicable in the NCT Delhi.
5. The information/documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I/we am/are well aware of the fact that furnishing of any false information/fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law:

Signature of authorized person (s)
Date:
Full Name:
Place:
Seal:

APPLICATION – FINANCIAL BID

For providing Dak Messenger/Ground Attendant (Malis) to Central Civil Services Cultural & Sports Board

1. Name of tendering Company/Firm/Agency:
2. Details of Earnest Money Deposit: Rs. 50,000/-(Rupees fifty thousand only) D.D/P.O. No. & Date

Drawn on Bank 3. Rates are to be quoted in accordance with the Minimum Wages Act, 1948 as applicable in the NCT Delhi. The agency will have to furnish an Affidavit that it is complying with all statutory liabilities relating to taxes, payment of minimum wages and other statutory liabilities. 4. Rate per person/per month for one Dak Messenger and One Field Attendant (Mali) personnel ( 8 hours excluding \frac{1}{2} hour lunch) is Rs. (Inclusive of minimum wages, plus all statutory payments such as EPF, ESI, Service tax and Administrative/Service Charges) with following break-up: