This Office Memorandum outlines key recommendations to enhance the implementation of Suo Motu Disclosure under Section 4 of the Right to Information (RTI) Act, 2005. These recommendations, accepted by the competent authority, aim to improve transparency and accessibility of public information. Key takeaways include uploading all public authority details on websites with user-friendly IT infrastructure, incorporating transparency and RTI law training for employees, establishing grievance redressal systems to reduce RTI application burden, promptly making recruitment, promotion, and transfer information public, and clearly defining document retention periods. Public authorities are urged to adhere to these guidelines.
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No.1/34/2013-IR
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
North Block, New Delhi-1
Dated: $29^{\text {th }}$ June 2015
Office Memorandum
Subject: Implementation of Suo Motu Disclosure under Section 4 of RTI Act, 2005
Attention is invited to detailed guidelines on implementation of suo motu disclosure under Section 4 of RTI Act, 2005 issued vide this department’s O.M. No.1/6/2011-IR dated 15.4.2013. Subsequently, a Committee of experts consisting of Shri A.N.Tiwari, Chief Information Commissioner(Retd) and Dr. M.M.Ansari, Information Commissioner(Retd) (of Central Information Commission) was constituted to recommend, interalia, measures to further strengthen implementation of Section 4 of the RTI Act, 2005. The Committee has, interalia, made the following recommendations which have been duly accepted by the competent authority:-
1) All the details of the public authority may be uploaded on its website. Access to information should be made user-friendly for which appropriate information technology infrastructure should be suitably designed, developed and operationalised.
2) All the training modules for professional upgradation of employees should incorporate matter relating to the virtues of transparency and open government and RTI law.
3) In order to minimise the burden of servicing RTI applications, the public authorities with high public dealings should put in place an effective system to redress the grievances of affected persons. At the suborganisational levels, there should be cooperation and coordination between the Central Public Information Officers and the officers responsible for addressing public grievances.
4) In order to reduce the number of RTI applications relating to service matters, the information relating to recruitment, promotion and transfers should be brought into public domain promptly.
5) The retention and maintenance of specific documents for specified duration should be clearly spelt by each public authority in respect of its documents.2. All the public authorities are requested to follow the above recommendations.
(Sandeep Jain)
Director
Tel: 23092755
1) All Ministries/Departments of Govt of India
2) Union Public Service Commission /Lok Sabha Secretariat / Rajya Sabha Secretariat/ Cabinet Secretariat/ Central Vigilance Commission/ President’s Secretariat/ Vice-President’s Secretariat/ Prime Minister’s Office/ NITI Ayog/ Election Commission.
3) Central Information Commission/ State Information Commissions.
4) Staff Selection Commission, CGO Complex, New Delhi.
5) The Comptroller and Auditor General of India, 10, Bahadur Shah Zafar Marg, New Delhi.
6) Director, Lal Bahadur Shastri National Academy of Administration, Mussoorie-248179, Uttarakhand
7) Director, Institute of Secretariat Training and Management, Old JNU Campus, Olof Palme Marg, New Delhi
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Chief Secretaries/ All State Governments