Imagine a world where crucial career advancement documents are no longer lost in a sea of routine paperwork. A significant initiative is underway to revolutionize the way Annual Confidential Reports (ACRs) are handled for thousands of government officers. The current system, grappling with high volumes and mixed mail, often leads to frustrating delays in processing these vital reports for promotions and deputations.
To combat this, a brilliant new strategy is being implemented: color-coded ACR forms! Senior officers like Under Secretaries will have pink forms, Deputy Secretaries blue, and Directors yellow. This simple yet effective visual cue will allow for immediate identification and segregation of ACRs, ensuring they receive the priority they deserve. This change is set to kick off with the ACRs for the 2008-09 period, with sample forms rolling out very soon. All departments are encouraged to prepare for these new requirements and even offer suggestions on how to best integrate these colorful new forms. This move promises to dramatically cut down processing times and bring much-needed efficiency to personnel management.
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22/15/2008-CS-I(CR)
Ministry of Personnel, Public Grievances \& Pensions
Government of India
(Department of Personnel \& Training)
$2^{\text {nd }}$ Floor, Lok Nayak Bhavan, Khan Market, New Delhi
Dated the $12^{\text {th }}$ December, 2008
Subject:- Streamlining of ACR Section of CS Division
This Department is in the process of streamlining the work process of ACR Section of CS-I Division of DOP\&T. The basic work of CR Section is to prepare and produce ACR dossiers of US, DS, Directors of CSS cadre for panel promotion, deputation etc. Sorting of these dossiers takes a lot of time and effort.
The ACRs are handled by Joint Secretaries/Deputy Secretaries/Under Secretaries/Section Officers and the supporting staff of various Ministries/Departments.. Sometimes, 15-20 ACRs are received in CS Division in a day, which get mixed up with other routine dak, reminders etc. Sorting, marking and putting them in respective folders takes considerable time at each level in CS Division, which handle the ACRs of about 6000 CSS officers. Dealing with such important and priority dak in a routine way sometimes leads to avoidable delays.
In order to easily identify and segregate the important ‘dak’ relating to ACRs of CSS officers, this Division is preparing colored sample forms of ACRs of USs/DSs/Directors in pink, blue and yellow colors respectively. It will help in immediately sorting them out from the routine dak for further processing/holding DPCs for promotion etc. The new forms in different colors are to be used w.e.f. ACRs for 2008-09. Sample Forms will be circulated next week.
In the mean time, Ministries/Departments are requested to assess the printing of ACR forms requirements for the next financial year accordingly. Any suggestion in the matter especially with reference to using different colored blank ACR form, may kindly be sent to the undersigned latest by $\mathbf{2 2}^{\text {nd }}$ December, 2008.
RselL.
(Dr. Reena Sethi)
Under Secretary to Government of India
Tel:-24629413
Ministries/Departments,
Under Secretary (Admn/Estt),