Revision of Timelines for Annual Performance Assessment Report (APAR)

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This office memorandum details revisions to the timeline for preparing and completing the Annual Performance Assessment Report (APAR) for Central Civil Services. The changes, outlined in Annexure III, modify the previous schedule established in a 2009 OM. The revised schedule covers key stages including distribution of APAR forms, self-appraisal submission, review, appraisal, disclosure, representation, and final record-keeping. These instructions are effective from the Reporting Year 2024-25 onwards, impacting all Ministries, Departments, and Cadre Controlling Authorities of the Government of India.

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F. No. 21011/10/2025 PP(A-II)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)

dated the 09th April, 2025

OFFICE MEMORANDUM

Subject: Revision of timelines for preparation / completion of Annual Performance Assessment Report (APAR) in respect of Central Civil Services

The undersigned is directed to invite reference to this Department’s OM No.21011/01/2005-Estt.(A)(Pt.II) dated 23.07.2009 on the subject, “Preparation and maintenance of Annual Performance Assessment Reports (APAR)”.

  1. In partial modification of Annexure III of the abovementioned DoP&T OM dated 23.07.2009, the competent authority has approved revised time schedule for preparation / completion of Annual Performance Assessment Report (APAR). Accordingly, the revised time schedule, i.e., Annexure III is annexed herewith.

  2. These instructions will come into force from the Reporting Year 2024-25 onwards.

(Rajesh Sharma)

Under Secretary to the Government of India

All Ministries / Departments / Cadre Controlling Authorities of the Government of India

Copy to:

  1. AIS Division, DoP&T, North Block, New Delhi
  2. NIC for uploading of DoP&T’s website
    Annexure-III Time schedule for preparation/completion of Annual Performance Assessment Report (Reporting Year- Financial Year)
S. No. Activity Date by which to be completed Auto Forward
1. Distribution of blank APAR forms to all concerned (i.e., to Officer to be Reported Upon where self-appraisal has to be given and to Reporting Officers where self-appraisal is not to be given). 01^{st} April
2. Submission of self-appraisal to Reporting Officer by Officer Reported Upon (where applicable) 15^{th} May 16^{th} May
3. Submission of APAR by Reporting Officer to Reviewing Officer 30^{th} June 01^{st} July
4. APAR to be completed by Reviewing Officer and to be sent to Administration or CR Section / Cell or Accepting Authority, wherever provided 31^{st} July 01^{st} August
5. Appraisal by Accepting Authority, wherever provided 31^{st} August 01^{st} September
6. (a) Disclosure to the Officer Reported Upon where there is no Accepting Authority 01^{st} September
(b) Disclosure to the Officer Reported Upon where there is Accepting Authority 15^{th} September
7. Submission of representation, if any, on APAR, by Officer Reported Upon 15 days from the date of disclosure of APAR
8. Forwarding of representation to the competent authority 21^{st} September
(a) where there is no Accepting Authority for APAR
(b) where there is Accepting Authority for APAR 06^{th} October
9. Disposal of representation by the competent authority Within one month from the date of receipt of representation
10. Communication of the decision of the competent authority on the representation by the APAR Cell 15^{th} November
11. End of entire APAR process, after which the APAR will be finally taken on record 30^{th} November