This Office Memorandum details the process and timelines for recording the Annual Performance Appraisal Report (APAR) for CSS officers for the financial year 2017-18. It addresses delays in submission, outlines completion rates at various stages (Officer, Reporting Authority, Reviewing Authority), and requests Ministries/Departments to address pending APARs and provide completion reports. The document highlights the use of the ‘SPARROW’ web portal for online APAR recording and provides a list of officers whose APARs were closed at the Officer to be Reported Upon level as of December 31, 2018. It also instructs officers to review their APARs online and submit any representations within a specified timeframe.
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No.22/10/2018-CS-I (APAR) Government of India Ministry of Personnel, Public Grievances & Pensions Department of Personnel & Training
2nd Floor, Lok Nayak Bhawan, Khan Market, New Delhi-110003, dated the 19th March, 2019
OFFICE MEMORANDUM
Subject: Recording of Annual Performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS officers – reg.
The undersigned is directed to say that Annual Performance Appraisal Report (APAR) of CSS officers from Under Secretary and above levels was required to be recorded online on ‘SPARROW’ web portal. For the financial year 2017-18, the datelines for recording of APARs were extended vide OM dated 24th July, 2018 as under:-
| S.No. | Activity | Extended timelines for the Year 2017-18 |
|---|---|---|
| 1. | Submission of self-appraisal by Officer to be Reported Upon (ORU) to Reporting Officer | 31st July, 2018 |
| 2. | Forwarding of Report by the Reporting Officer to Reviewing Officer | 16th August, 2018 |
| 3. | Forwarding of Report by the Reviewing Authority to the Administrator / APAR Cell | 31st August, 2018 |
- The progress of writing of APARs of CSS officers was monitored closely and it was observed that a large number of ORUs, Reporting & Reviewing Officers, had not recorded their remarks in the APARs even after the expiry of extended date-lines. All the Ministries/Departments were, therefore, requested vide O.M. dated 29.11.2018 to send ‘alert’ to all the officers for completing action on their part at the earliest and force forward APARs of ORUs, who failed to submit their self-appraisal by 14.12.2018, to next level i.e. Reporting Officer. The ‘SPARROW’ window has been closed on 31.12.2018.
- The details of activities completed for writing of APARs on SPARROW for the year 2017-18 are as under:
| S. No. | Stage at which the APAR was closed | No. of PARs (2017-18 -as on 01.01.2019) |
|---|---|---|
| 1. | Officer to be Reported Upon (ORU) | 51 |
| 2. | Reporting Authority | 180 |
| 3. | Reviewing Authority | 200 |
| 4. | NRCs | 461 |
| 5. | Pending for Disclosure | 286 |
| 6. | Representations | 07 |
| 7. | Closed by the system after all activities | 2010 |
| 8. | Total | 3195 |
…P.T.O.-2-
- Attention is invited to the O.M. dated 29.11.2018 followed by Secretary (P)’s D.O. dated 11.12.2018, in terms of which the APARs for 2017-18 pending at ORU level were required to be force forward to next level i.e. Reporting Officer. However, 51 APARs for 2017-18 were closed at ORU level. The concerned Ministries/Departments are requested to elaborate reasons for not force-forwarding these APARs to the next level i.e. Reporting Officer. A list of 51 ORUs whose APARs were not force forwarded is enclosed at Annexure.
-
Secondly, inspite of clear cut instructions from this Department vide O.M. No.21011/02/2009-Estt(A) dated 16.02.2009, a large number of APARs have been closed at the level of Reporting Officers and Reviewing Authorities. Further, around 286 APARs are pending for Disclosure. It is brought to the notice of all the Ministries/Departments that the APAR for 2017-18 are now available for viewing to the officer concerned by visiting sparrow-css.eoffice.gov.in–Dossier–My Completed PAR. The officers may be advised to view their APARs for 2017-18 through above link and send representation, if any, to their Ministry/Department, within 15 days from the issue of this O.M. Their representations may be examined as per the extant instructions and outcome of such representations may be intimated to the officer concerned under intimation to this Department.
-
All the Ministries/Departments are, therefore, requested to take necessary action as per extant instructions and send a completion report along with a printout of APARs for 2017-18 closed on SPARROW web portal for records in this Division.
Rajul Bhatt
Director
Tel: 011-24629411
Encl: As above.
To
All Ministries / Departments as per std. list.
Copy for information to:-
- Department of Personnel & Training, (Attn: Shri A.K. Saha, Deputy Secretary), CS.II Division, Lok Nayak Bhawan, New Delhi.
- Department of Personnel & Training, (Attn: Ms. Jayashree Chellamani, Under Secretary), Estt.A-II/B-II, North Block, New Delhi.
Chandra Shekhar
Under Secretary to the Govt. of India
Tel: 011-24624046| Annexure referred to in DoP\&T’s O.M. No. 22/10/2018-CS.I(APAR) dated 19th March, 2019 | | | | |
| — | — | — | — | — |
| APAR closed at the stage of Officer to be Reported Upon (ORU) as on 31.12.2018 | | | | |
| S.No. | Name | Designation | PAR Organization as on 31.12.2018 | PAR Period |
| 1 | ABHISHEK BISWAS | DEPUTY LAND AND DEVELOPMENT OFFICER | LAND \& DEVOLOPMENT OFFICE | 01/04/2017 – 11/07/2017 |
| 2 | ABHISHEK BISWAS | DEPUTY LAND AND DEVELOPMENT OFFICER | LAND \& DEVOLOPMENT OFFICE | 12/07/2017 – 31/03/2018 |
| 3 | AJIT KUMAR | DEPUTY SECRETARY | PETROLEUM \& NATURAL GAS | 01/04/2017 – 27/02/2018 |
| 4 | AKHIL SAXENA | DEPUTY SECRETARY | TOURISM | 01/04/2017 – 05/01/2018 |
| 5 | AMAL SARKAR | UNDER SECRETARY | NATIONAL DISASTER MANAGEMENT AUTHORITY | 01/04/2017 – 31/03/2018 |
| 6 | ANIL KUMAR SINGH | DEPUTY DIRECTOR | NATIONAL INTELLIGENCE GRID | 08/12/2017 – 31/03/2018 |
| 7 | ANURAG SRIVASTAVA | DEPUTY SECRETARY | PERSONNEL PUBLIC GRIEVANCES \& PENSIONS DEPARTMENT OF ADMIN REFORMS AND PUBLIC GRIEVANCES | 01/04/2017 – 31/03/2018 |
| 8 | A.P. GUPTA | UNDER SECRETARY | SOCIAL JUSTICE \& EMPOWERMENT | 01/04/2017 – 20/08/2017 |
| 9 | ARUN CHOWDHURY | DEPUTY SECRETARY | AGRICULTURE – DEPARTMENT OF AGRICULTURE \& COOPERATION | 31/07/2017 – 31/03/2018 |
| 10 | BHUPINDER SINGH | DEPUTY SECRETARY | NATIONAL DISASTER MANAGEMENT AUTHORITY | 01/04/2017 – 31/03/2018 |
| 11 | BIRANCHI NARAYAN MISHRA | DIRECTOR | HEAVY INDUSTRIES \& PUB ENTERPRISES DEPARTMENT OF PUBLIC ENTERPRISES | 01/04/2017 – 31/03/2018 |
| 12 | B M MONDAL | UNDER SECRETARY | MINISTRY OF POWER | 01/04/2017 – 31/03/2018 |
| 13 | DANIEL ELIJAH RICHARDS | DIRECTOR | AYUSH | 08/09/2017 – 05/02/2018 |
| 14 | DANIEL ELIJAH RICHARDS | DIRECTOR | AYUSH | 01/04/2017 – 07/09/2017 |
| 15 | DHARAMVIR SHARMA | UNDER SECRETARY | FINANCE – DEPARTMENT OF REVENUE | 01/04/2017 – 31/03/2018 |
| 16 | GANESH DUTTA SHARMA | CONSULTANT | MINISTRY OF FOOD PROCESSING INDUSTRIES | 01/04/2017 – 31/03/2018 |
| 17 | GEETA MISHRA | UNDER SECRETARY | MINORITY AFFAIRS | 01/04/2017 – 21/12/2017 |
| 18 | Harish Chandra | UNDER SECRETARY | HEAVY INDUSTRIES \& PUB ENTERPRISES DEPARTMENT OF PUBLIC ENTERPRISES | 01/04/2017 – 31/03/2018 |
| 19 | H K Pattanaik | UNDER SECRETARY | MINISTRY OF FOOD PROCESSING INDUSTRIES | 01/04/2017 – 31/03/2018 || 20 | J K Sahu | UNDER SECRETARY | MINISTRY OF MICRO SMALL AND MEDIUM ENTERPRISES | 01/04/2017 – 31/03/2018 |
| — | — | — | — | — |
| 21 | Joginder Prasad | UNDER SECRETARY | HOME AFFAIRS | 01/04/2017 – 31/03/2018 |
| 22 | J.P.RATH | DEPUTY SECRETARY | NATIONAL INTELLIGENCE GRID | 01/04/2017 – 31/03/2018 |
| 23 | Kamal Kant Saxena | DEPUTY SECRETARY | LEGISLATIVE DEPARTMENT | 01/04/2017 – 31/03/2018 |
| 24 | K.N.Reddy | UNDER SECRETARY | DRINKING WATER \& SANITATION | 01/04/2017 – 20/09/2017 |
| 25 | KONTHANG TOUTHANG | JOINT SECRETARY | SHIPPING | 01/04/2017 – 07/09/2017 |
| 26 | L.C.Ram | UNDER SECRETARY | HEAVY INDUSTRIES \& PUB ENTERPRISES DEPARTMENT OF HEAVY INDUSTRY | 01/04/2017 – 31/03/2018 |
| 27 | L.R.PRADHAN | UNDER SECRETARY | FINANCE – DEPARTMENT OF INVESTMENT AND PUBLIC ASSET MANAGEMENT | 01/04/2017 – 31/03/2018 |
| 28 | MAHENDRA KUMAR | DEPUTY SECRETARY | HOME AFFAIRS | 01/04/2017 – 07/07/2017 |
| 29 | MAN SINGH KASOTTIA | UNDER SECRETARY | MINES | 01/04/2017 – 31/03/2018 |
| 30 | MEENA SHARMA | DIRECTOR | HEAVY INDUSTRIES \& PUB ENTERPRISES DEPARTMENT OF PUBLIC ENTERPRISES | 01/04/2017 – 31/03/2018 |
| 31 | NIRMAL KUMAR BHAGAT | DIRECTOR | MINISTRY OF EARTH SCIENCES | 01/04/2017 – 19/09/2017 |
| 32 | OM PRAKASH DOGRA | DIRECTOR | DEPARTMENT OF EMPOWERMENT OF PERSONS WITH DISABILITIES | 03/08/2017 – 14/11/2017 |
| 33 | OM PRAKASH DOGRA | DIRECTOR | DEPARTMENT OF EMPOWERMENT OF PERSONS WITH DISABILITIES | 01/04/2017 – 02/08/2017 |
| 34 | Premraj Kuar | DEPUTY SECRETARY | CONSUMER AFFAIRS, FOOD \& PUBLIC DISTRIBUTION – DEPARTMENT OF CONSUMER AFFAIRS | 01/04/2017 – 28/02/2018 |
| 35 | Raghunath | UNDER SECRETARY | MINISTRY OF NEW AND RENEWABLE ENERGY | 01/04/2017 – 31/03/2018 |
| 36 | RAJENDRA CHATURVEDI | DEPUTY SECRETARY | HOME AFFAIRS | 01/04/2017 – 07/07/2017 |
| 37 | RANJAN KUMAR | DEPUTY SECRETARY | MCSIT – DEPARTMENT OF
TELECOMMUNICATIONS | 01/04/2017 – 31/12/2017 |
| 38 | RISHAN RYNTATHIANG | UNDER SECRETARY | COAL | 01/04/2017 – 31/03/2018 |
| 39 | R K MITRA | JOINT SECRETARY | HOME AFFAIRS | 01/09/2017 – 31/03/2018 |
| 40 | R.Lakshmi Devi | UNDER SECRETARY | DEPARTMENT OF BIOTECHNOLOGY | 01/04/2017 – 31/03/2018 |
| 41 | SHRAJENDRA KUMAR BANDHU | UNDER SECRETARY | NATIONAL DISASTER MANAGEMENT AUTHORITY | 01/04/2017 – 10/08/2017 || 42 | SHRAJENDRA KUMAR BANDHU | UNDER SECRETARY | NATIONAL DISASTER MANAGEMENT
AUTHORITY | $13 / 11 / 2017-31 / 03 / 2018$ |
| — | — | — | — | — |
| 43 | SRINIBAS PRADHAN | DEPUTY SECRETARY | HOME AFFAIRS | $01 / 04 / 2017-25 / 09 / 2017$ |
| 44 | SRINIBAS PRADHAN | DEPUTY SECRETARY | HOME AFFAIRS | $26 / 09 / 2017-31 / 03 / 2018$ |
| 45 | SUREKSHA SHARMA | UNDER SECRETARY | DEPARTMENT OF EMPOWERMENT OF PERSONS WITH DISABILITIES | $01 / 04 / 2017-31 / 03 / 2018$ |
| 46 | SURENDRA KUMAR | UNDER SECRETARY | TOURISM | $01 / 04 / 2017-31 / 03 / 2018$ |
| 47 | SURENDRA PRATAP SINGH | DIRECTOR | DEV OF NORTH EASTERN REGION | $01 / 04 / 2017-31 / 03 / 2018$ |
| 48 | T.P.MADHUKUMAR | DEPUTY SECRETARY | SOCIAL JUSTICE \& EMPOWERMENT | $01 / 04 / 2017-20 / 08 / 2017$ |
| 49 | VAKHAT RAM DAMOR | DEPUTY DIRECTOR | DIRECTORATE OF ADVERTISEMENT AND VISUAL PUBLICITY(DAVP) | $01 / 04 / 2017-31 / 03 / 2018$ |
| 50 | VAYAILA RUNGSUNG | DEPUTY SECRETARY | LABOUR \& EMPLOYMENT | $27 / 10 / 2017-31 / 03 / 2018$ |
| 51 | VAYAILA RUNGSUNG | DEPUTY SECRETARY | LABOUR \& EMPLOYMENT | $01 / 04 / 2017-26 / 10 / 2017$ |