भारत सरकार
कार्यिक और प्रशिक्षण विभाग कार्यिक, लोक शिकायत तथा पेंशन मंथालय नार्धा क्ताक, नई दिल्ली-110001 GOVERNMENT OF INDIA
DEPARTMENT OF PERSONNEL \& TRAINING MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS NORTH BLOCK NEW DELHI-110001

D.O. No. 33/2023-EO(MM.II)

Dated: $15^{\text {th }}$ December, 2022

Dase sir /Madam:

I am writing to invite nominations of officers for appointment on deputation to the posts under Central Staffing Scheme(CSS) and for the post of Chief Vigilance Officers (CVOs) in Central Public Sector Enterprises (CPSEs) and other organizations under various Ministries/Departments. The detailed guidelines to this effect are given in Appendix-I and Appendix-II, respectively. The details of stations where posts of CVO are located are indicated at Appendix-III as well as the list of services participating under the Central Staffing Scheme is also attached as Appendix-IV.
2. As you are aware, nominations for both CSS and CVO posts have been invited through a single interface on DoPT’s website. This form also gives option to officers to opt for being considered for the Non-CSS posts (i.e. posts in PSU/Autonomous Body/Registered Society/Statutory Body etc.) for which vacancies are available from time to time.
3. The online application form is available on the Ministry’s website, http://www.persmin.gov.in and the format of the same is enclosed. Annexure-I of the form along with photograph needs to be filled online by the officer. Annexure II, III and IV have to be filled online by the Nodal Officer designated for this purpose by the Cadre Controlling Authority(CCAs) and forwarded online to DoPT. The officers can apply as per their choice and eligibility either for the posts under CSS or for that of CVO or both. It may however, be noted that only officers belonging to services participating in the Central Staffing Scheme(AppendixIV) may apply for CSS. I would request that the guidelines brought out in Appendix I and II are strictly adhered to while forwarding the applications of officers.
4. While forwarding names of officers, you may like to take note of the fact that about $40 \%$ of the posts (approximately 390 posts) under the Central Staffing Scheme are of the rank of Joint Secretary and above, and the remaining $60 \%$ of the posts (approximately 540 posts) are at the level of Director/Deputy Secretary i.e. the Middle Management level. It is also requested to ensure that an officer, once placed on the offer list, continues to be available for consideration throughout the year.

1. It is observed that the applications of officers, who have applied for the posts under CSS or that of CVOs or both, are often forwarded for some other posts without consulting the office of the Establishment Officer. It is, therefore, requested that the names of officers forwarded for consideration for the above posts may not be recommended for other posts without consulting this Division.
2. The Government of India has been following a policy of debarring an officer for five years, if, he/she fails to join the Central deputation under Central staffing Scheme or as CVO either on personal grounds or the refusal of the Cadre to relieve him. It may be noted that withdrawal of the name of an officer after a panel has been recommended by the Civil Services Board results in debarment for five years. As per instructions contained in letter No. 14/1/98-FA(UN), dated 26.2.1998 and No.1/1/2003-FAS, dated 8.5.2003 of the Department of Personnel and Training, an officer who is debarred from being taken on deputation to a post under the Central Staffing Scheme is also to be debarred from being given Cadre Clearance for foreign assignments/consultancies abroad during the period of debarment. Therefore, nomination of officers debarred from central deputation should not be forwarded for appointment to above posts till the period of debarment is over.
3. I would request you to also take note of the following points, while forwarding the names of officers for appointment, under the Central Staffing Scheme or for the post of Chief Vigilance Officers(CVOs):-
   i. Sufficient names of women and SC and ST Officers may be sponsored so that adequate representation can be provided to them.
   ii. Officers whose names are offered should have completed the prescribed ‘Cooling Off’ period.
   iii. The APARs completed upto 31.03.2022 must be uploaded online in Annexure-IV as it will be difficult to consider the names of officers with incomplete APARs.
   iv. The periods for which APARs are not available may clearly be pointed out. The reasons for non-availability of APARs or NRC for these periods may invariably be provided.
   v. The posting details should be complete from date of joining service till date.
   vi. The earlier deputations or debarment period may be clearly specified in Annexure III of the application.
   vii. Details of any inquiry/complaints which may affect the vigilance status of the applicant may also be forwarded.
4. Only those applications that have been validated electronically by the Nodal Officers will be accepted. All the Nodal Officers may be requested to ensure that details in Annexure-I to IV are duly filled in and complete in all respects. In case of change of the existing Nodal Officer, details along with e-mail I.D. of the Nodal Officer may be intimated to this Office and the same must be uploaded online in SUPREMO in prescribed format.
5. The officer shall also be required to indicate choice of location(s) only (not PSEs/Organizations) for CVO and choice of location(s) along with three indicative preferences for Departments/Ministries for CSS, while sending their applications. Even though officers are required to indicate their preference of station(s)/location(s) of posting, the Government reserves the right to take the final decision in the matter.

Further, the actual appointments will be subject to availability of posts at various locations and the suitability of officers for the posts.
10. The extant guidelines relating to the CSS permit officers in the higher pay scale in their parent cadres to come on deputation under CSS in lower pay scale. Extant Rules and guidelines regarding fixation of pay under Central Staffing Scheme would apply. Officers appointed at Deputy Secretary level may get the benefit of pay fixation at higher level on grant of level 13 or Grade Pay Rs. 8700/- in their respective parent cadres and may be redesignated as Director on completing 14 years of service.
11. It is requested that names of only those officers should be forwarded who are not likely to be recalled on ground of availing promotion in the cadre for at least 2 years.
12. The names of officers nominated for Joint Secretary level for CSS may kindly be sent to Deputy Secretary (SM) and those for CVOs(Joint Secretary/Director/Deputy Secretary level) and Deputy Secretary/Director level under CSS may be sent to Deputy Secretary (MM). I would request you to forward the names keeping in view the above mentioned requirements by $31^{\text {st }}$ January, 2023. Given the procedural delays in receiving offers from the CCAs and consequential time taken in finalizing the ‘Offer List’ for the year 2023, we presume your concurrence in operating the ‘Offer List’ of 2022 till 31.03.2023.

(Deepti Umashankar)

1. All Secretaries to the Government of India.
2. Shri Vinay Kumar Tripathi, Chairman, Railway Board, (In r/o Indian Railways Services officers) Ministry of Railways, Rail Bhavan, New Delhi.
3. Ms. Parveen Mehta, Deputy Comptroller \& Auditor General of India, (Human Resource, International Relations \& Coordination) O/o the C\&AG of India, 9, Deen Dayal Upadhyaya Marg, (In r/o IA\&AS officers) New Delhi

Copy to:-NIC, DoP\&T, with a request to upload this circular on the Department’s website under: “Online Services- Central Staffing Scheme and CVO”.

Guidelines for the preparation of offer list for consideration for appointment under Central Staffing Scheme to the posts of Joint Secretary/Director/Deputy Secretary in the Government of India during the year 2023.

ELIGIBILITY

(A) JOINT SECRETARY

(i) Officers adjudged suitable/empanelled for holding Joint Secretary level posts at the Centre, intimated to the Cadre Controlling Authorities.

(B) DIRECTOR

(i) Officers who have completed 14 years of service and have been granted Level 13 or Grade Pay Rs. 8700/- in their Cadre in Group ‘A’ Services.

(C) DEPUTY SECRETARY

(i) Officers who have completed 9 years of Group ‘A’ Service.

COOLING OFF

It may kindly be ensured that the names of only those officers are sponsored who have finished their prescribed ‘cooling off ‘. An officer, who has previously been on deputation, will be considered for deputation under the Central Staffing Scheme only if he has completed mandatory ‘cooling off’ period as per extant guidelines. In the case of a woman officer whose husband is posted under the Government of India, ‘cooling-off’ period can be waived up to six months so that she may get posting at the station where her husband is posted.

The cooling off period would commence on the date on which the officer reports to his cadre on reversion from deputation including extended deputation arising out of proceeding on study leave, EOL, etc. while being on deputation without reverting to the cadre. The details of the ‘cooling off’ are to be given electronically in Annexure-III of the Application Form.

VIGILANCE CLEARANCE

Only the officers clear from the vigilance angle should be placed on offer; in case anything adverse comes to the notice of the Cadre Controlling Authorities against the officer, the same should be conveyed to this Department immediately. A certificate of vigilance clearance (Annexure-II of the Application Form) needs to be electronically validated by the Nodal Officer.

DEBARMENT

The names of officers who are under the period of debarment, may not be sponsored. The details of debarment are to be given electronically in Annexure-III of the Application Form.

CONFIDENTIAL ROLL

The Confidential Rolls of the officers placed on offer must be made available complete upto 31.3.2022. The details of missing ACR(s), if any, may be clearly mentioned with reasons. Alternately, NRC be specifically attached. Only those officers whose records are graded as ‘Very Good’ and above in the last five years of service would be considered for retention on offer and hence only such officers may be sponsored. The gist of the ACRs is to be given electronically in Annexure-IV of the Application Form.

PAY FIXATION

Pay fixation would be as per extant guidelines.

DEPUTATION

In case the officer(s) are presently on deputation, complete details of the post i.e. the nature of deputation as to whether it is a Ex-Cadre Deputation, Non-CSS Deputation etc. along with the tenure, the mode of appointment/selection process followed for appointment to the post and date of completion of ‘cooling off ‘(if applicable) may be provided.

NOTE:

It may be noted that for the officers whose applications have been forwarded to DoP\&T for the Central Staffing Scheme, NOC of EO’s Division of DoP\&T should be taken before such officers are allowed to apply for any other deputation.

Guidelines for the preparation of offer list for consideration for appointment to the posts of Chief Vigilance Officers during the year 2023.

ELIGIBILITY

Officers whose batches (of the service to which the officer belongs) have been empanelled to hold the posts of Additional Secretary in the Government of India or equivalent shall not be considered for the post of CVOs. An officer will not be considered for appointment as CVO in an organization to which he/she belongs. Further, the officer being considered should not have worked(in the preceding 3 years) in an organization/office in any capacity having direct official dealings with the concerned CPSE etc. in which he/she is being considered for appointment. The Cadre Controlling Authority, while forwarding the application of the officer, shall specify the CPSE’s with whom the officer had official dealings in the last three years. The officers will be considered for appointment based on their past experience including experience in Personnel, Administrative Vigilance, Investigation, Legal and Public Procurement matters. The following categories of officers would be considered for appointment to the posts of CVO’s

(A) JOINT SECRETARY

(i) Only those officers:
a) drawing Senior Administrative Grade in their cadre and,
b) whose batches(of service to which the officers belongs) have been empanelled to hold posts of Joint Secretary in the Government of India or have completed 19 year of service.
(ii) Officers of the Organised Group ‘A’ Services who have been drawing pay in the SAG in their cadre continuously for 3 years.
(iii) Officers of the CPSE’s, who have completed 20 years on Group ‘A’ equivalent posts in a CPSE and are holding posts drawing pay equivalent to SAG in their organizations.
(B) DIRECTOR
(i) The officers of Organised Group ‘A’ Services and officers working as Directors in the Government of India, who have completed 14 years of Group ‘A’ service and have been granted Non-Functional Selection Grade in the Cadre in Group ‘A’.
(ii) For officers of the CPSE’s, only those who have completed 14 years on Group ‘A’ equivalent posts in a CPSE and are holding posts drawing pay equivalent to NFSG in their organizations.

(C) DEPUTY SECRETARY

(i) The officers of Organised Group ‘A’ Services and officers working as Deputy Secretaries in the Government of India, who have completed 9 years of Group ‘ $A$ ‘ service.
ii) For officers of the CPSE’s, only those who have completed 9 years on Group ‘ $A$ ‘ equivalent posts in a CPSE and are holding posts drawing pay equivalent to JAG in their organizations

COOLING OFF / VIGILANCE CLEARANCE/DEBARMENT

Extant guidelines on cooling off, debarment and vigilance clearance would be applicable as has been mentioned in Appendix-I.

CONFIDENTIAL ROLL

The Confidential Rolls of the officers placed on offer must be made available complete upto 31.3.2022. The details of missing ACR(s), if any, may be clearly mentioned with reasons. Alternately, NRC be specifically attached. Only those officers whose records are graded as ‘Very Good’ and above in the last five years of service would be considered for retention on offer and hence only such officers may be sponsored. The gist of the ACRs is to be given electronically in Annexure-IV of the Application Form.

AGE LIMIT

The officers coming directly from the cadre should not be more than 54 years of age as on $1^{\text {st }}$ April 2023. However, where the extension of deputation is sought through lateral shift or from an existing posting under CSS or Non-CSS post to posting as CVO, the age limit is 56 years.

PAY FIXATION

i. The officers who are appointed as CVO at Joint Secretary level would draw pay in the scale of Grade Pay of Rs. 10,000/-(pre-revised).
ii. The officers who are appointed as CVO at DS/Director level would draw pay in the Grade Pay of Rs. 7600/- or Rs. 8700/- (pre-revised) in the appropriate pay band according to the level at which they are working at present.

Appendix-III

Indicative locations of posts of CVOs at DS/Director/J.S. levels in CPSEs etc. upto 31.12.2023

• Note: Even though officers will be asked to give their preference of station/location of posting, Government reserves the right to take the final decision in the matter. Further, while officers have the option to apply for both CSS and CVO posts, but the actual appointments will be subject to availability of posts and the suitability of officers for the posts.

41. EDUCATIONAL QUALIFICATIONS

(Please only mention Graduation and above).

1. TRAINING DETAILS
   (Please mention trainings of duration of only more than 1 month )

43. EXPERIENCE DETAILS

(Please provide up to date experience details)
(i)Cadre:

(ii) Central Staffing Scheme:

iii) Non-Central Staffing Scheme/Other Deputations:

The information furnished above by me is correct.
(Signature)

To be filled by the Cadre Controlling Authority.

(This should be filled by the competent authority of State Govt. / Cadre Controlling Authority as prescribed in the letter)

It is certified that the above information given is correct as per record.

Signature:

Name:

1. Vigilance Experience Details

The information furnished above by me is correct.
(Signature)

To be filled by the Cadre Controlling Authority.

(This should be filled by the competent authority of State Govt. / Cadre Controlling Authority as prescribed in the letter)

It is certified that the above information given is correct as per record.

Signature:

Name:

Designation:

TO BE FILLED BY THE CADRE CONTROLLING AUTHORITY

NAME OF THE OFFICER:

SERVICE:

BATCH:

1. Whether any disciplinary proceedings have been initiated against the officer during his career, so far. If yes, details thereof
2. Whether any complaint including that of corruption, against the officer, which in the view of the State Government/ Cadre Controlling Authority may have a direct bearing/relevance on the vigilance status/ Integrity of the officer as on date, is pending against the officer. If so, details thereof.
3. Whether any preliminary inquiry or any other vigilance related matter is pending against the officer. If so, full facts of the pending matter.
4. Whether any criminal proceedings were registered against the officer during his career so far. If so, the details/present status and the final out come thereof.’
5. Whether the name of the officer appears in the Agreed List.

Signature of the officer certifying the
proforma

Name
Designation
Stamp

TO BE FILLED BY THE CADRE CONTROLLING AUTHORITY

NAME OF THE OFFICER:

SERVICE :
DATCH:

CADRE:
Date of Birth:

1. a) Whether the Officer has ever been debarred : from Central Deputation
   b) If Yes, period of debarment
2. Has the Officer been on any deputation before :
3. If yes –
   a) Date of commencement of deputation
   b) Date of completion of deputation
   c) Date of completion of Cooling-off

Signature of the officer certifying the proforma
Name
Designation
Stamp

TO BE FILLED BY THE CADRE CONTROLLING AUTHORITY

NAME OF THE OFFICER:

SERVICE :
Batch:

CADRE:

Date of Birth:

Signature of the officer certifying the proforma
Name

Designation

Stamp

List of Services Participating under

Central Staffing Scheme