A significant digital transformation has been underway in government administration with the operationalization of the SPARROW (Smart Performance Appraisal Report Recording Online Window) system since April 1, 2016. This online platform is designed to revolutionize the annual performance appraisal process for Central Secretariat Service (CSS) officers, as well as the administrators overseeing these reports, including Custodians, PAR Managers, and Employee Master Data (EMD) Managers.
The primary goal of SPARROW is to streamline the generation and recording of Annual Performance Appraisal Reports (APARs) and provide hands-on training to ensure all users can navigate the system effectively, overcoming any practical difficulties. Training programs have been rolled out to familiarize various roles with the new functionalities.
However, the full potential of this initiative is currently facing hurdles. A considerable number of ministries and departments have yet to submit the required details to the National Informatics Centre (NIC) for role assignments, leading to delays in the system’s complete implementation. All concerned departments are urgently requested to provide their PAR Administrator details to NIC promptly, enabling the generation of EMD data and the online creation of APARs. A dedicated helpdesk is available for any technical assistance, and nodal officers are encouraged to coordinate and propose suitable dates, times, and venues for further training sessions. It is imperative that roles are officially assigned by NIC before any requests for hands-on training are made, and that employee data is kept up-to-date for accurate reporting and the issuance of Digital Signature Certificates.
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MOST IMMEDIATE
No. 22/10/2015/CS-I(APAR)
Govt. of India
Ministry of Personnel & Training
CS-I(APAR)
2nd Floor, Loknayak Bhawan, Market, New Delhi
Dated the 18th May, 2016
OFFICE MEMORANDUM
Subject: Introduction of SPARROW for CSS officers- conducting hands on training regarding.
The undersigned is directed to refer to this Department’s OM of even number dated 17th March, 2016 on the above mentioned subject. It was informed in the said OM that the building wise training programme for PAR administrators (Custodian, Alternate Custodian, PAR Manager and EMD Managers) as well as the individual CSS Officers of DS and above and equivalent levels in CSSS would be conducted.
- SPARROW has been made operational w.e.f. 1.4.2016 and detailed instructions have been issued to all the Ministries/departments vide OM dated 1st April, 2016 and 6th April, 2016 to send information about nominating nodal officers/PAR Managers/EMD Managers in the excel format to NIC under intimation to this Division. A list of Ministries/Departments where the roles have been assigned and training conducted is shown in the Annexure-I. It is observed that still a large number of Ministries/Departments have not provided the details to NIC, which is resulting in delay in assigning the roles.
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The purpose of hands on training is to familiarize the APAR administrator and individual officers with the functioning of CSS SPARROW and also to solve their practical difficulties in generating /recording the APARs. This objective cannot be met unless the Ministries/Departments have been assigned the roles by NIC.
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Therefore, the remaining Ministries/Departments are requested to provide details of the PAR Administrators to NIC and thereafter start generating EMD data and finally generate APAR on-line. In case of any difficulty, they may use the help-desk set up for this purpose by NIC at telephone to 24653220.
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The Nodal officers of the Ministries/Departments are also requested to intimate date, time and venue proposed for meeting through email to help desk at following address:
eps.helpdesk-dopt@gov.in
c.shekhar59@nic.in
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While sending request for hands on training, it may be ensured that Roles of Custodian, PAR Manager, EMD Managers have been assigned by NIC. The Employee data as at Annexure-II is available for generating reports and status of issue of DSC is clearly stated.
(Chandra Shekhar)
Under Secretary to the Govt. of India
To
Director/DS (Admin)
All Ministries/Departments (CSS)
Copy to:
- DS CS. I for information
- Shri Manu Garg, PSA, NIC, North Block, New Delhi| S. No. | Ministry/Department | Roles assigned | Training status | Remarks |
| — | — | — | — | — |
| 1 | Ministry of Textiles | ✓ | | |
| 2 | Department of Land Resources | ✓ | | |
| 3 | Ministry of Coal | ✓ | 06/05/2016 | |
| 4 | DEPARTMENT OF EMPOWERMENT OF PERSONS WITH DISABILITIES | ✓ | | |
| 5 | Ministry of Steel | ✓ | 27/4/2016 | Meeting with EMD Manager |
| 6 | Department of Pets and Trg. | ✓ | 19/4/2016 | |
| 7 | Ministry of Mines | ✓ | | |
| 8 | Department of Chemicals and Petrochemicals | ✓ | | |
| 9 | Department of Commerce | ✓ | 03/05/2016 | |
| 10 | CHEMICALS & FERTILIZERS – DEPARTMENT OF FERTILIZERS | ✓ | | |
| 11 | CORPORATE AFFAIRS | ✓ | 03/05/2016 | |
| 12 | ENVIRONMENT & FORESTS | ✓ | | |
| 13 | FINANCE – DEPARTMENT OF ECONOMIC AFFAIRS | ✓ | | |
| 14 | DEPARTMENT OF HEAVY INDUSTRIES & PUB. ENTERPRISES | ✓ | 25/4/2016 | |
| 15 | MINISTRY OF STATISTICS AND PROGRAMME IMPLEMENTATION | ✓ | | |
| 16 | MINISTRY OF TRIBAL AFFAIRS | ✓ | | |
| 17 | MINISTRY OF URBAN DEVELOPMENT | ✓ | | |
| 18 | MINISTRY OF YOUTH AFFAIRS & SPORTS | ✓ | | |
| 19 | DEPARTMENT OF PENSION & PENSIONER’S WELFARE | ✓ | 12-05-2016 | Meeting with EMD Manager |
| 20 | SOCIAL JUSTICE & EMPOWERMENT | ✓ | | |
| 21 | Ministry of Skill Development and Entrepreneurship | ✓ | | |
| 22 | Earth Sciences | ✓ | | |
| 23 | Ministry of Health and Family Welfare | ✓ | 02-04-2016 | Meeting with EMD Manager |
| 24 | Staff Selection Commission | ✓ | | |
| 25 | Ministry of Information and Broadcasting | ✓ | | |
| 26 | Ministry of Women and Child Development | ✓ | | |
| 27 | NITI Aayog | ✓ | | |
| 28 | Ministry of Civil Aviation | ✓ | | |
| 29 | Department of Administrative Reforms & Public Grievances | ✓ | | |
| 30 | DEPARTMENT OF FOOD AND PUBLIC DISTRIBUTION | ✓ | 11-05-2016 | |
| 31 | DEPARTMENT OF TELECOMMUNICATIONS | ✓ | | |
| 32 | Ministry of Power | ✓ | | |
| 33 | Ministry of Tourism | ✓ | | |
| 34 | Ministry of Human Resource Development | ✓ | | |35 Cabinet Secretariat ✓ DETAILS OF OFFICIALS FOR ROLE DEFINITION IN SPARROW Organization Name Modal Co-ordinator Modal Co-ordinator Control Number – 9910411660 S.No Employee Code (Service Code Number) 1 2 Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date of Birth (DD/MM/YYYY) Nationality Religion (Hindu etc.) Category (Gen, SC, ST etc.) Services IPS, IAS, CSS etc Staffing Allows for unique identification Organisational Date Date Staffing Allows for unique identification Organisational Date Staffing Allows for unique identification Organisational Date Staffing Staffing | Staffing | Staffing | | Staffing | | Staffing | | Staffing | | Staffing | Staffing | | Staffing | | Staffing | | | Staffing | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |