This office memorandum from the Ministry of Personnel, Public Grievances & Pensions addresses the completion of Annual Performance Appraisal Reports (APARs) for CSS officers for the year 2016-17 using the SPARROW online system. It highlights that 491 officers still need to submit their APARs, and the deadline for submission is December 31st, 2017. The memorandum extends previous deadlines and instructs cadre units to ensure all concerned officers are aware of the final deadline. It also details the current status of APARs, categorizing them as total generated, closed, in process, pending with various authorities (officers, reporting officers, reviewing officers, and CR sections). The document emphasizes that no further action can be taken on APARs after the stated deadline.
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F.No.22/19/2017-CS.I(APAR) Government of India Ministry of Personnel, Public Grievances & Pensions Department of Personnel & Training
MOST IMMEDIATE TIME BOUND
2nd Floor, A-Wing, Lok Nayak Bhawan New Delhi, dated; 11 December, 2017.
OFFICE MEMORANDUM
Subject: Introduction of SPARROW for CSS officers – completion of APAR for the year 2016-17 – regarding.
All the Ministries/Departments are aware that an online recording system of Annual Performance Appraisal Report (SPARROW) for CSS officers from the grade of Deputy Secretary and above level officers was introduced from the year 2015-16. With effect from the financial year 2016-17 SPARROW has been extended upto Under Secretary level officers. Keeping in view the practical problem being faced by the Nodal Authorities and also the officers reported upon, various datelines for submission of APARs for the year 2016-17 were extended vide OM dated 06th June, 2017.
- The progress made on generation and completion of online APARs reveals that 491 officers are yet to submit their online APAR to their respective Reporting Officers. An overall status of progress of APARs for the year 2016-17 is reflected in the following table:
| Sl. No. | Status of APARs | No. of APARs |
|---|---|---|
| 1 | Total APARs generated | 2722 |
| 2 | APARs closed | 1074 |
| 3 | APARs in process | 1632 |
| 4 | APARs generated but not sent | 16 |
| 5 | APARs Pending with officers to be reported upon (ORU) | 491 |
| 6 | APARs pending with Reporting Officer | 369 |
| 7 | APARs pending with Reviewing Officer | 376 |
| 8 | APARs pending with CR Section to disclose | 38 |
| 9 | APARs pending with officer (disclosed) | 221 |
| 10 | APARs pending with CR Section to close | 132 |
P.T.O.
- A plain perusal of the above statement shows that as on date 491 officers have to submit their APARs to the Reporting Officers. It would be appreciated that extended dateline of APARs for submission of self appraisal by the ORU to their respective reporting officers was $30^{\text {th }}$ June, 2017. As per the practice followed by NIC, the windows for online recording of APARs on SPARROW system will be closed on $31^{\text {st }}$ December, 2017. Thereafter, it will not be possible to take any action on the APARs.
- In view of the facts stated above, all the cadre units are advised to bring the contents of the above OM to the concerned Officer Reported Upon, Reporting Officers and Reviewing Authorities for completing action pending on their part, before the deadline i.e. 31.12 .2017 .
To
Joint Secretary (Administration)
Ministry/Department (As per Standard List).
Copy to:-
- Shri A.K. Saha, DS(CS-II), DOPT, Lok Nayak Bhawan, Khan Market, New Delhi.
- Shri S.N. Sowpari, Senior Technical Director, NIC, DOPT, North Block, New Delhi.
- Ms. Rachna Srivastava, HoD, NIC, A-Block, CGO Complex, Lodhi Road, New Delhi.
