MOST IMMDAITE

No. 22/10/2015/CS.I -(APAR)
Govt. of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
2^{nd } Floor, Lok Nayak Bhawan, Khan Markt, New Delhi

Dated 2-4^{4} June, 2016

OFFICE MEMORANDUM

Subject : Introduction of ‘SPARROW’ for CSS /CSSS Officers.

The undersigned is directed to refer to this Department’s OM of even number dated 1^{st } April, 2016 on the above mentioned subject and to say that it has been made mandatory for the CSS Officers of Deputy Secretary and above level and equivalent levels in CSSS to record their APARs online through SPARROW for the Reporting Year 2015-16 onwards. Keeping in view the practical difficulties being faced by the Ministries/Department in switching over to ‘SPARROW’ system, the time-limits for taking preparatory steps including sending online APAR to the officers concerned have been extended vide OM of even number dated 27^{th } May, 2016 and O.M. No. 25/1/2016-CS.II(A) dated 10.06.2016 respectively. Activities undertaken by the Ministries/Departments are being monitored online by this Department. It is revealed that while a majority of the Ministries/Departments have started functioning on this system, no action appears to have been taken by a number of Ministries/Departments. Names of these Ministries/Department are given at Annexures I & II respectively.

2. As the dates for taking preparatory steps are approaching near, it is imperative that all the preparatory steps listed in this Department’s OM dated 1.4.2016, 8.4.2016, 13.4.2016, 18.5.2016, 27.5.2016 and 10.6.2016 are completed expeditiously. All the above mentioned OMs are available on the website of this department at the following address www.persmin.nic.in \rightarrow DoPT \rightarrow Central Services \rightarrow (CSS/CSSS)ACR \rightarrow General Instructions.
3. In addition, a helpline has also been set up by NIC to solve the difficulties faced by the Nodal Officers in generating of online APARs. Particulars of helpline are as following :

Telephone : 24653220.
Email eps.helpdesk-dopt@gov.in

4. The above Ministries/Departments are therefore requested to accord priority to the matter and ensure that following preparatory steps are taken by the end of this Month :
   i) Nomination of Custodian, Alternate Custodian, PAR Manager, EMD Manager.
   ii) Collection and generation of data in respect of Nodal Officers (including PAR Manager & EMD), officers reported upon and Reporting/Reviewing (in excell format -enclosed at Annexure III) and sending it through email to this Department via NIC mail.
   iii) Procuring and distributing DSC to the concerned officers in the Department including reporting and reviewing officers.
5. It is requested that the information may be compiled on-line in excel-sheets and sent to this department by 30.6.2016 (only through email). In case any assistance is required, they may take assistance from the helpline set up for this purpose.

(Chandra Shakhar)
Under Secretary to the Govt. of India
Tele: 24624046
c.shekhar59@nic.in

Encl: Annexure I, II & III.

To

Ministries /Departments

As per List Attached (Annexure I)

Copy for information to :

1. Director CS.I
2. DS CS II.
3. NIC, Shri S.N. Sopari, Sr. Tech. Director), North Block, New Delhi.
   

   S No.	Cadre Unit	Whether Roles assigned	Officers Data provided	DSC provided	1	Agricultural Research &Education
   2	Agriculture & Cooperation	\checkmark
   3	Animal husbandry Dairying and Fisheries
   4	Bio Technology
   6	Consumer Affairs
   7	Development of NER (DONEAR)
   8	Fertiliser
   9	Finance- Expenditure
   10	Food Processing Industries
   11	I&B – RNI	\checkmark
   12	I&B- PIB	\checkmark
   13	I&B- Publications Divisin	\checkmark
   14	Inter State Council Sectt
   15	IP&P
   16	Legal Affairs
   17	Legislative Deptt.
   19	Minority Affairs
   20	Minority Commission
   21	MSME
   22	NATGRID
   23	NDMA
   24	New & Renewable Energy
   25	NHRC	\checkmark
   26	NITI AAYOG	\checkmark
   27	Panchayati Raj
   28	Petroleum & Natural Gas
   29	Pharmaceuticals
   30	Posts
   31	Public Enterprises
   32	Registrar General of India
   33	RT&H	\checkmark
   —	—	—	—	—
   34	Rural Development – Land Resources	\checkmark
   35	Rural Devp	\checkmark	\checkmark
   36	SC Commission
   37	Sc. & Tech.
   38	Scientific & Industrial Research
   39	Shipping	\checkmark
   40	Silll Development & Enterpreneurship	\checkmark
   41	Social Justicer & Empowerment	\checkmark
   42	ST Commission	\checkmark
   43	Staff Selection Commission	\checkmark
   44	Statistics & Prog Implementation	\checkmark
   45	UPSC	\checkmark
   46	Water Resources	\checkmark
   47	WCD	\checkmark
   48	Youth Affairs	\checkmark
   List of Cadre units from whom the information has been received through e-mail
   S.No.	Ministrt/Department
   —	—
   1	Home Affairs
   2	Mines
   3	Coal
   4	Corporate Affairs
   5	Textiles
   6	Road Transport & Highways
   7	Consumer Affairs
   8	Urban Development
   9	MHRD
   10	Youth Affairs & Sports
   11	Fertilizers
   12	Civil Aviation
   13	Law & Justice
   14	Department of Empowerment of Persons with Disability
   15	Food and Public Distribution
   16	Information & Broadcasting
   17	Power
   18	Water Resources
   19	Revenue
   20	Supply Division
   21	Legislative Department
   22	Women & Child Development
   23	Culture
   24	Defence
   25	IP&P
   26	Telecommunication
   Form for collecting data in respect of Nodal Officers, PAR

   		Proforma for collecting data in respect of the officers
   S
   No.	Appellation	Name	Employee Code	Gender	Father’s Name	Date Of Birth	Nationality	Religion	Category	Service	Cadre Service
   1	2.	3.	4.	5.	6.	7.	8.	9.	10.	11.	12.
   	Mr/Mrs./Ms.		(CSL No.)			DD/MM/YYYY				CSS	Cadre Unit
   —	—	—	—	—	—	—	—	—	—
   13.	14.	15	16.	17.	18.	19.	20.	21.	22.
   (Date of joining Govt. Service)	(Name of Department)		NIC mail only be given			Regular or adhoc	(on present post)		– Officer Reported upon (ORU) – Custodian/Nodal Officer – PAR Manager – EMD Manager – Reporting Officer – Reviewing Officer

   Note : For obtaining soft copy of the propforma kindly send email (Nic mail to help desk) eps.helpdesk-dopt@gov.in