This office memorandum details the mandatory implementation of the ‘SPARROW’ system for CSS and CSSS officers to record their APARs online, starting with the 2015-16 reporting year. It addresses initial difficulties encountered by Ministries/Departments in adopting the system and extends time limits for preparatory steps. A helpline is available for assistance with generating online APARs. The memorandum requests Ministries/Departments to prioritize completing preparatory steps, including nominating custodians, collecting data, and procuring Digital Signature Certificates (DSCs). It also lists Ministries/Departments that have already adopted the system and those that haven’t, and provides contact information for further support.
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MOST IMMDAITE
No. 22/10/2015/CS.I -(APAR)
Govt. of India
Ministry of Personnel, Public Grievances \& Pensions
Department of Personnel \& Training
$2^{\text {nd }}$ Floor, Lok Nayak Bhawan, Khan Markt, New Delhi
Dated $2-4^{4}$ June, 2016
OFFICE MEMORANDUM
Subject : Introduction of ‘SPARROW’ for CSS /CSSS Officers.
The undersigned is directed to refer to this Department’s OM of even number dated $1^{\text {st }}$ April, 2016 on the above mentioned subject and to say that it has been made mandatory for the CSS Officers of Deputy Secretary and above level and equivalent levels in CSSS to record their APARs online through SPARROW for the Reporting Year 2015-16 onwards. Keeping in view the practical difficulties being faced by the Ministries/Department in switching over to ‘SPARROW’ system, the time-limits for taking preparatory steps including sending online APAR to the officers concerned have been extended vide OM of even number dated $27^{\text {th }}$ May, 2016 and O.M. No. 25/1/2016-CS.II(A) dated 10.06.2016 respectively. Activities undertaken by the Ministries/Departments are being monitored online by this Department. It is revealed that while a majority of the Ministries/Departments have started functioning on this system, no action appears to have been taken by a number of Ministries/Departments. Names of these Ministries/Department are given at Annexures I \& II respectively.
2. As the dates for taking preparatory steps are approaching near, it is imperative that all the preparatory steps listed in this Department’s OM dated 1.4.2016, 8.4.2016, 13.4.2016, 18.5.2016, 27.5.2016 and 10.6.2016 are completed expeditiously. All the above mentioned OMs are available on the website of this department at the following address www.persmin.nic.in $\rightarrow$ DoPT $\rightarrow$ Central Services $\rightarrow$ (CSS/CSSS)ACR $\rightarrow$ General Instructions.
3. In addition, a helpline has also been set up by NIC to solve the difficulties faced by the Nodal Officers in generating of online APARs. Particulars of helpline are as following :
Telephone : 24653220.
Email eps.helpdesk-dopt@gov.in
4. The above Ministries/Departments are therefore requested to accord priority to the matter and ensure that following preparatory steps are taken by the end of this Month :
i) Nomination of Custodian, Alternate Custodian, PAR Manager, EMD Manager.
ii) Collection and generation of data in respect of Nodal Officers (including PAR Manager \& EMD), officers reported upon and Reporting/Reviewing (in excell format -enclosed at Annexure III) and sending it through email to this Department via NIC mail.
iii) Procuring and distributing DSC to the concerned officers in the Department including reporting and reviewing officers.5. It is requested that the information may be compiled on-line in excel-sheets and sent to this department by 30.6.2016 (only through email). In case any assistance is required, they may take assistance from the helpline set up for this purpose.
(Chandra Shakhar)
Under Secretary to the Govt. of India
Tele: 24624046
c.shekhar59@nic.in
Encl: Annexure I, II & III.
To
Ministries /Departments
As per List Attached (Annexure I)
Copy for information to :
- Director CS.I
- DS CS II.
- NIC, Shri S.N. Sopari, Sr. Tech. Director), North Block, New Delhi.| S
No. | Cadre Unit | Whether
Roles
assigned | Officers
Data
provided | DSC
provided |
| :–: | :– | :–: | :–: | :–: |
| 1 | Agricultural Research \&Education | | | |
| 2 | Agriculture \& Cooperation | $\checkmark$ | | |
| 3 | Animal husbandry Dairying and Fisheries | | | |
| 4 | Bio Technology | | | |
| 6 | Consumer Affairs | | | |
| 7 | Development of NER (DONEAR) | | | |
| 8 | Fertiliser | | | |
| 9 | Finance- Expenditure | | | |
| 10 | Food Processing Industries | | | |
| 11 | I\&B – RNI | $\checkmark$ | | |
| 12 | I\&B- PIB | $\checkmark$ | | |
| 13 | I\&B- Publications Divisin | $\checkmark$ | | |
| 14 | Inter State Council Sectt | | | |
| 15 | IP\&P | | | |
| 16 | Legal Affairs | | | |
| 17 | Legislative Deptt. | | | |
| 19 | Minority Affairs | | | |
| 20 | Minority Commission | | | |
| 21 | MSME | | | |
| 22 | NATGRID | | | |
| 23 | NDMA | | | |
| 24 | New \& Renewable Energy | | | |
| 25 | NHRC | $\checkmark$ | | |
| 26 | NITI AAYOG | $\checkmark$ | | |
| 27 | Panchayati Raj | | | |
| 28 | Petroleum \& Natural Gas | | | |
| 29 | Pharmaceuticals | | | |
| 30 | Posts | | | |
| 31 | Public Enterprises | | | |32 Registrar General of India 33 RT\&H $\checkmark$ 34 Rural Development – Land Resources $\checkmark$ 35 Rural Devp $\checkmark$ $\checkmark$ 36 SC Commission 37 Sc. \& Tech. 38 Scientific \& Industrial Research 39 Shipping $\checkmark$ 40 Silll Development \& Enterpreneurship $\checkmark$ 41 Social Justicer \& Empowerment $\checkmark$ 42 ST Commission $\checkmark$ 43 Staff Selection Commission $\checkmark$ 44 Statistics \& Prog Implementation $\checkmark$ 45 UPSC $\checkmark$ 46 Water Resources $\checkmark$ 47 WCD $\checkmark$ 48 Youth Affairs $\checkmark$ List of Cadre units from whom the information has been received through e-mail
| S.No. | Ministrt/Department |
|---|---|
| 1 | Home Affairs |
| 2 | Mines |
| 3 | Coal |
| 4 | Corporate Affairs |
| 5 | Textiles |
| 6 | Road Transport \& Highways |
| 7 | Consumer Affairs |
| 8 | Urban Development |
| 9 | MHRD |
| 10 | Youth Affairs \& Sports |
| 11 | Fertilizers |
| 12 | Civil Aviation |
| 13 | Law \& Justice |
| 14 | Department of Empowerment of Persons with Disability |
| 15 | Food and Public Distribution |
| 16 | Information \& Broadcasting |
| 17 | Power |
| 18 | Water Resources |
| 19 | Revenue |
| 20 | Supply Division |
| 21 | Legislative Department |
| 22 | Women \& Child Development |
| 23 | Culture |
| 24 | Defence |
| 25 | IP\&P |
| 26 | Telecommunication |Form for collecting data in respect of Nodal Officers, PAR |
| | | Proforma for collecting data in respect of the officers | | | | | | | | | |
| — | — | — | — | — | — | — | — | — | — | — | — |
| S
No. | Appellation | Name | Employee
Code | Gender | Father’s
Name | Date Of Birth | Nationality | Religion | Category | Service | Cadre Service |
| 1 | 2. | 3. | 4. | 5. | 6. | 7. | 8. | 9. | 10. | 11. | 12. |
| | Mr/Mrs./Ms. | | (CSL No.) | | | DD/MM/YYYY | | | | CSS | Cadre Unit |
| | | | | | | | | | | | |
Contd. From column 12
| Allotme nt Year | Org. | Org
Fro
m
Dat
e | Login ID | Aadha
ar
Numbe
r | Designati on | Type of Appointme nt | Appointm ent Order Date | Designati on Joining Date | Roles assigned |
| — | — | — | — | — | — | — | — | — | — |
| 13. | 14. | 15 | 16. | 17. | 18. | 19. | 20. | 21. | 22. |
| (Date of joining Govt. Service) | (Name of Department) | | NIC mail only be given | | | Regular or adhoc | (on present post) | | – Officer Reported upon (ORU)
– Custodian/Nodal Officer
– PAR Manager
– EMD Manager
– Reporting Officer
– Reviewing Officer |
Note : For obtaining soft copy of the propforma kindly send email (Nic mail to help desk) eps.helpdesk-dopt@gov.in