This communication from the Department of Personnel & Training (DoPT) reiterates the mandatory electronic recording of Performance Appraisal Reports (PARs) since 2014-15, and clarifies the timelines for auto-forwarding of PARs for the assessment year 2022-2023. It emphasizes adherence to the timelines outlined in the AIS(PAR) Amendment Rules, 2019, including due dates for various stages like self-appraisal, reporting authority appraisal, and final disclosure. The document highlights that PARs will be auto-forwarded to the next level if these timelines are not strictly followed. It also references a previous communication to State Governments regarding the implementation of auto-forwarding from 2021-22 onwards and provides a detailed schedule of activities and corresponding due dates. The communication is addressed to Secretaries to the Government of India and requests them to direct concerned authorities to ensure strict compliance.
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दीप्ति उमाशंकर, भा.व.से. DEEPTI UMASHANKAR, IAS स्थापना अधिकारी एवं अपर सचिव ESTABLISHMENT OFFICER \& ADDITIONAL SECRETARY Tel.: 23092370, Fax: 23093142 E-mail : eo@nic.in
भारत सरकार कार्मिक और प्रशिक्षण विभाग कार्मिक, लोक शिकायत तथा पेंशन मंत्रालय नॉर्थ ब्लाक, नई दिल्ली-110001 GOVERNMENT OF INDIA DEPARTMENT OF PERSONNEL \& TRAINING MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS NORTH BLOCK NEW DELHI-110001
No. 3/4/2019-EO(PR) Dated the 24 April, 2023 Dear Sir/Madam,
It may kindly be recalled that electronic recording of PAR was made mandatory from the year 2014-15 and the provision for same was incorporated in the AIS(PAR) Amendment Rules, 2017. Later vide Notification dated 23.07.2019, the AIS(PAR) Amendment Rules, 2019 were notified which, inter-alia, introduced auto-forwarding of PARs from one level to next level. 2. In order to give effect to the time-bound recording of PARs, provision for auto-forwarding of PARs from one stage to the next stage after a specified due date has been introduced from the assessment year 2019-20 in SPARROW. 3. It is reiterated that once the PAR gets closed on the midnight of $31^{\text {st }}$ December, it gets autoforwarded in the online dossier of the ORU and is treated as deemed disclosure. In cases, where the PAR could not be uploaded on to the system by the midnight of $31^{\text {st }}$ December and is physically disclosed, the number of days for having comments of the ORU on the PAR is counted from the date on which the PAR has been physically disclosed. 4. The State Governments vide D.O. letter dated 06.05.2022 were informed that auto-forwarding provision in respect of PARs for the assessment year from 2021-22 and onwards would be implemented. However, queries from various State Governments/Ministries are still being received regarding timelines to be followed for the period 2022-2023. In this regard, it is stated that timelines for the current assessment year 2022-2023 are same as mentioned in AIS(PAR) Amendment Rules, 2019:
| Activity | Due Date | Auto Forwarding Date |
| — | — | — |
| Blank PAR form to be given to the officer reported upon by
the Administration Division/Personnel Department,
specifying the reporting officer and Reviewing Authority | $1^{\text {st }}$ April | — |
| Self appraisal for current year | $31^{\text {st }}$ May | $1^{\text {st }}$ June |
| Appraisal by Reporting Authority | $31^{\text {st }}$ July | $1^{\text {st }}$ August |
| Appraisal by Reviewing Authority | $30^{\text {th }}$ September | $1^{\text {st }}$ October |
| Appraisal by Accepting Authority | $31^{\text {st }}$ December | Auto closure on
$31^{\text {st }}$ December |
| Disclosure to the officer reported upon | $31^{\text {st }}$ December | — |
- In view of the above, it is requested to direct the concerned authorities to ensure that the aforesaid timelines are strictly adhered to failing which PAR will get auto-forwarded to the next level.
With regards,
Yours Sincerely DuptiU (Deepti Umashankar)Copy to:
(i) The President’s Secretariat, New Delhi.
(ii) The Prime Minister’s Office, New Delhi.
(iii) The Cabinet Secretariat, New Delhi
(iv) The Rajya Sabha Secretariat, New Delhi
(v) The Lok Sabha Secretariat, New Delhi.
(vi) NITI Aayog, New Delhi.
(vii) Election Commission, New Delhi.
(viii) UPSC, New Delhi.
(ix) Central Vigilance Commission, New Delhi.
(x) O/o Comptroller \& Auditor General, New Delhi.
(xi) NIC, DoPT for uploading the letter in the Department’s website.
Copy also to:
Additional Secretary, UT, MHA, North Block, New Delhi for taking similar action in respect of the AGMUT Cadre officers, please.