This document details a scheme for providing financial assistance to modernize departmental canteens in Central Government Offices. It outlines eligibility criteria based on canteen type, funding amounts ranging from Rs. 5 lakhs to Rs. 20 lakhs, and the process for submitting proposals. The scheme aims to improve staff welfare by upgrading kitchen equipment, furniture, and storage facilities. It also specifies guidelines regarding fund utilization, maintenance, and reporting requirements. Ministries are requested to assess the need for modernization and submit proposals, with a focus on cost-effectiveness and adherence to General Financial Rules. A subsequent office memorandum clarifies that no further financial support will be provided to canteens from the government, and canteens should review prices to cover increased costs.
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No. 21/1/2021-Dir.(C)
Government of India
Ministry of Personnel & Public Grievances & Pensions
Department of Personnel & Training
3rd floor, Lok Nayak Bhawan
Khan Market, New Delhi -3
Dated the 3rd February, 2021
OFFICE MEMORANDUM
Subject: Grant of fund for modernization of Non-Statutory Departmental Canteens located in central Government Offices – reg.
The undersigned is directed to refer to the Department’s O.M. No. 20/1/2015-Dir.(c) dated 31.07.2015 on the above subject (Copy enclosed) and to invite proposals for grants of funds for modernization of departmental Canteens functioning from Central Government Offices for the Financial Year 2021-2022.
- The Ministries/Departments are requested to assess the need for modernization of Departmental Canteens under their administrative charge and may submit their proposals in accordance with the aforesaid O.M. after obtaining the approval of respective IFDs. As this is one time grant, the Ministries/Departments who have already forwarded the proposals/received the grant need not apply again.
- It is also requested to furnish the details of Authorised Controller Code (Pr.PAO), Authorised PAO Code and Authorised DDO code required for placement of funds through PFMS at the time of forwarding the proposals. Proposals received with above requisite details will only be considered for grants.
Kund
(Kulbhushan Malhotra)
Under Secretary to the Government of India
Tel.No. 011 – 2464 6961
Encl: As above.
To
All the Ministries/Departments of the Government of India (As per the standard list)
Attention: JS/Director (Administration) of the concerned Establishment – for necessary action for further dissemination to all concerned Establishment/Attached/Subordinate Offices under their jurisdiction and administrative control.
No.20/1/2015-Dir.(C)
Government of India
Ministry of Personnel, P.G. and Pensions
(Department of Personnel & Training)
Lok Nayak Bhawan, Khan Market,
New Delhi, dated 31st July, 2015
OFFICE MEMORANDUM
Subject: Grant of funds for Modernisation of Non-Statutory Departmental Canteens located in Central Government Offices.
The undersigned is directed to state that Department of Personnel and Training has initiated a scheme whereby financial assistance would be provided to individual Ministries/Depts. and their attached/subordinate offices for the modernisation of Departmental Canteens under their administrative charge.
- Approved scheme for provision of funds to Ministries/Depts. and their attached/subordinate offices is enclosed for ready reference. The funds will be provided on first-cum-first serve basis.
-
All Ministries/Depts. and their attached/subordinate offices are requested to assess the need for modernisation of Departmental Canteens under their administrative charge and forward their proposal for grant of funds to this Department after obtaining the approval of respective IFDs.
P. Tyagi
(Pratima Tyagi)
Director(Canteens)
Encl: As Above.
To
All the Ministries/Departments of the Government of India (As per the standard list)(Attention JS/Director(Administration) of the concerned Establishment) for necessary action for further dissemination to all concerned Establishment/Attached/Subordinate Offices under their jurisdiction and administrative control.
GRANT OF FUNDS FOR MODERNIZATION OF DEPARTMENTAL CANTEENS
Non-Statutory Departmental Canteens have been functioning in various Central Government Offices as one of the important measures of welfare for employees. In order to improve functioning of Departmental Canteen so that they effectively contribute towards welfare of employees, DOPT proposes to grant financial assistance in following patterns for Modernization of Departmental Canteens.
| CATEGORY OF CANTEENS | AMOUNT OF GRANT |
|---|---|
| ‘D’ Type Canteen | Rs. 5 lakhs |
| ‘C’ Type Canteen ‘B’ Type Canteen ‘A’ Type Canteen ‘2A’ Type Canteen | Rs. 10 lakhs |
| ‘3A’ Type Canteen ‘4A’ Type Canteen ‘5A’ Type Canteen ‘6A’ Type Canteen | Rs. 15 lakhs |
| ‘7A’ Type Canteen ‘8A’ Type Canteen ‘9A’ Type Canteen ’10A’ Type Canteen | Rs. 20 lakhs |
1. Introduction
DOPT recognizes the need for modernization of Departmental Canteens as a part of staff welfare measure. With a view to enhance staff welfare and satisfaction of employees, it is proposed to execute modernization of canteen through funding from non-plan budget of DOPT earmarked for staff welfare.
2. Aims and Objectives
The Scheme aims at modernization of the existing departmental canteens through suitable measures like upgradation of kitchen equipment, kitchenware providing furniture suitable for canteen requirement like high table, side table, improving storage capacity, safe and hygienic storage of raw materials through deep refrigerators and other related equipment.
-2-
3. Planning
While planning modernization, the requirement of Ministries/Departments/Offices to which the Departmental Canteen is catering should be taken into account.
a) The planning need to take into account the requirement of total number of users. Ministry should also take into account minimum requirement of eatables/beverages for employees.
b) The dining space requirement, sitting facilities should be planned in such a way that the allotted canteen space is able to meet requirement of average number of employees visiting the canteen.
c) Need for fuel saving equipment may also be kept in view.
d) Need for maintenance of hygiene and proper refrigeration of raw materials should be taken into account.
4. Modalities
The proposals received from various Ministries will be examined by a committee consisting of Dir (C) and US (W) under Chairmanship of Chief Welfare Officer, DOPT. Grants will be released based on recommendation of the Committee.
5. Basic Guidelines
The Scheme is applicable to Departmental Canteens under the administrative control of various Ministries/Departments/Attached/Subordinate Offices in Delhi/Outside Delhi.
Proposals need to fulfill the aims and objective of the Scheme. In case modernization proposal exceeds admissible grant amount, the Balance of expenditure may be funded by respective Ministries/Departments in consultation with IFD.
All materials to be used/procured for modernization should be based on functional requirement and should be cost effective.
The proposal should be prepared in accordance with the various provisions of General Financial Rules.
A certificate will have to be provided that funds granted for modernization of canteens will not be used for Capital Grants for starting new canteens, nor they would be used as replacement Grants and grants for repairing of main equipment as specified vide DOPT O.M. No.12/5/91-Dir(C) dated 09.04.1992 (Copy enclosed).
-3-
Procurement of furniture and other equipment, if included in the proposal, would be governed by the instructions relating to the purchase of stores as contained in Chapter-6 (Procurement of Goods and Services) of General Finance Rule, 2005.
The proposal should not involve any alteration in the basic structure of the building. Any addition to the electric loads should be done in consultation with the concerned authorities.
The Ministries/Departments, in consultation with the executing agency will ensure that standardized good quality materials are used in both civil and electrical works.
Proposals should contain approval of the Financial Adviser of the Ministry/Department concerned.
The proposal should be submitted in prescribed Proforma enclosed.
- Guidelines for Proposals for Furniture
Proposal should clearly specify the number of each item of furniture proposed to be procured and present availability of furniture. The mode of acquisition of furniture will be left open to the Ministries/Departments after following requisite formalities.
The furniture to be procured should be environment-friendly and fire-resistant.
- Guidelines for Proposals Relating to Demands for Equipment
Proposals relating to demand for kitchen equipment should be part of the composite proposal. Departments may consult and take technical guidance from Institutes of Hotel Management (IHM) functioning under the control of Ministry of Tourism located nearest to their canteen while finalizing the requirement/proposal for kitchen equipment. For this purpose, list of such IHMs is enclosed. The purchase of such equipment should be made in accordance with the Chapter 6 (Procurement of Goods and Services) of the General Financial Rules, 2005.
The proposals relating to purchase for equipment should be supported by efficiency gains, and the necessity of the same in the Ministry/Department.
-4-
8. Implementation
The Ministries/Departments should monitor the execution of the projects to ensure that there is no gap between proposed modernization scheme and actual execution. The utilization certificates would be required to be furnished by the user Ministries/Departments.
9. Post Execution
Ministries/Departments should ensure proper upkeep and maintenance of their modernized canteens.
10. Other Guidelines
The Ministries/Departments/Attached/Subordinate Office will submit a Status Report within one month of completion of project.
PROFORMA
PROFORMA FOR SUBMISSION OF PROPOSALS SEEKING FUNDS UNDER THE SCHEME FOR MODERNIZATION OF NON-STATUTORY DEPARTMENTAL CANTEENS LOCATED IN CENTRAL GOVERNMENT OFFICES
| 1. | Name of the Ministry/Department/Attached/Subordinate Office | |
|---|---|---|
| 2. | Name and location of Departmental Canteen for which funds are required | |
| 3 | Type of canteen | |
| 3.1 | Need for modernizing the canteen | |
| 4.1 | Objectives to be met as a result of modernization of canteen | |
| 4.2 | Brief write up on how the upgraded facilities would benefit the users | |
| 5 (a) | Component-wise details of the proposal and funds requirement (Items should be clearly prioritized and be mentioned in that order ) – Rupees. | |
| SI. No. | Item (s) required | Requirement of funds |
| Nos. | ||
| 1 | 2 | 3 |
| (i) Fur. & Fix. (ii) Equipments (iii) Electrical (iv) Civil (v) Others In case IHM has been consulted please indicate the same |
||
| Total | ||
| 6 | State whether the proposal: (i) Has been approved by Financial Adviser? If so, attach a copy of the note showing his/her approval |
|
| ii) if modernization involves Civil & Electrical Works, please, attach existing layout plan for canteen as well as proposed layout plan and cost estimate separately for Civil & Electrical Work | ||
| — | — | |
| iii) Certificate that funds will not be used for purposes Capital Grant, Replacement grant, Grants for repairing main equipment in compliance of DOP&T OM No. 12/5/91-Dir (C), dated 9.4.92 (copy enclosed) | ||
| 7. | Other information, as specified in the guidelines, justifying the proposal. | |
| 8. | (a) Name and complete address of Pay & Accounts Office of the concerned Ministry/Department. | |
| (b) Name and complete address of Chief Controller of Accounts (concerned Ministry/Department) | ||
| 9. | Name address and telephone number of officer(s) who could be contacted for supply of additional information | |
| 10. | List of Enclosures |
(Name of the Officer) Designation Ministry/Department/Office of Tele. No.
mistry of Tourism
FagU 1 ULT
nment following National Council for Hotel
es
c in Hospitality & Hotel Admin. with Specialization
Tel: / Fax no. / Email / Website
| nnt, | Ph. No. 080-22262960 |
| ohshadri Road | Fax: 080-22268662 |
| E-mail: lhm@vanl.com | |
| Website: www.lhmbangalore.kar.nic.in | |
| nnt, | Ph. No. 044-22542029 |
| nni, P.O. | Fax: 044-22541615 |
| Email: lhmchen@dataone.in | |
| Website: www.lhmchennaf.org | |
| nnt | Ph. No. 011-25842429 |
| Fax: 25843177 | |
| Email: lhmcusa@rediffmail.com | |
| Website: www.lhmcusa.net | |
| nnt, | Ph. No. 0832-2417252 |
| Fax: 0832-2417269 | |
| Email: lhmgoa@sanchemet.in | |
| Website: www.lhmgoa.nic.in | |
| nnt, | Ph. No. 040-27427569 |
| ngar, | Fax: 040-27427898 |
| Email: lhmhydorabad@rediffmail.com | |
| Website: www.lhmhyd.org | |
| nnt | Ph. No. 033-24014218 |
| Fax: 033-24014281 | |
| Email: lhmcsi@vanl.net | |
| Website: www.lhmkclkate.com | |
| nnt | Ph. No. 022-24457241 |
| nv, | Fax: 24445779 |
| Email: admin@lhmctan.edu | |
| Website: www.lhmctan.edu | |
| — | — |
| Management | Ph NO. 033-25231246, 09836108964(M) |
| Near Sodepur | Fax: 033-25231246 |
| Email: info@gmlhm.ac.in | |
| Website: www.gmlhm.ac.in |
Government of India, Ministry of Tourism
Page 2 of 4
Institute of Hotel Management,
Bhallipura Patla Kadasan,
Gandhinagar-382421
Ph. No. 079-23278686 / 97
Email: lhmahd@vani.net
Website: www.ihmshmadebad.com
Institute of Hotel Management,
Village Barlar, G T Road,
Gurdespur – 143821
Ph. No. 01874-222801
Fax: 222503
Email: lhmgap@jla.vani.net.in
Website: www.lhmgurdespur.org
Institute of Hotel Management,
VIP Road, Barabari, Hengraburi,
Guwahad – 781036
Ph. No. 0361-2337245
Fax: 2337225
Email: lhmclanghy@yahoo.com
Website: www.ihmclanghy.org
Institute of Hotel Management,
Airport Road, Maharsipur P.O.
Gwalior – 474020
Ph. No. 0761-2471477
Fax: 0761-2471230
Email: lhmgw@tnet.in
Website: www.lhmgwalior.net
Institute of Hotel Management,
Near Rampahish Chowk
Dpp. Bima Circuit House
Hazipur 144101
Ph. No. 06224-274937
Fax: 275456
Email: lhmpejne1@sanchernet.in
Website: www.ihmhajipur.net
Institute of Hotel Management
Near East Park Police Station,
Sikar Road,
Jalpur-362015
Ph. No. 0141-2202612
Fax: 0141-2200402
Email: lhmpr_lin@rediffmail.com
Website: www.jalpurthri.com
Institute of Hotel Management
Seed Farm, Sector 9,
Allgala, Lucknow – 228024
Ph. No. 0522-2326772
Fax: 2326772
Email: lhro@sanchernet.in
Website: www.ihmbcdnow.com
Institute of Hotel Management
Bishop Sutton Road,
Bridgong-783001
Ph. No. 0384-2503505
Fax: 2501610
Email: lhmshjl@yahoo.co.in
Website: www.ihmshill.org
Institute of Hotel Management
Kutri, Shinda – 171012
Ph. No. 0177-2648187
Fax: 2648208
Email: lhmsu61@yahoo.com
Website: www.ihmshinds.com
Institute of Hotel Management
Rajbagh, Srinagar – 125302
Ph. No. 0164-2312754
Fax: 2311592
Email: lhmsp2004@yahoo.co.in
Website: www.ihmshindsr.org
Institute of Hotel Management
G V Bala Road, Krivalam,
Tovandrum – 885537
Ph. No. 0471-2482093
Fax: 2480078
Email: lhmskvy@dataloai.in
Website: www.lhmplkvanhch.org
Chandigarh Institute of Hotel Management
Sector -42, D
Chandigarh – 38038
Ph. No. 0172-2578024
Fax: 2610037
Email: chm42@gibab.com
Website: www.chmcd.com
Bima Institute of Hotel Management
Near Tazaanagar Temple,
Gorhi Ceilti, Delhi – 246601
Ph. No. 0136-2550072
Fax: 2550271
Email: lhmcahharkjr@gmail.com
Website: www.bhmcd.com
Delhi Institute of Hotel Management
Lappri Nagar – 118024
Ph. No. 011-20435853
Fax: 20420174
http://tourism.nic.in/TourismDivision/AboutContent.aspx?Name=Human%20Resource%29-07-2015
Government of India, Ministry of Tourism
Page 3 of 4
| State | Email: dhm_ljong@yahoo.co.in |
|---|---|
| Website: | |
| State Institute of Hotel Management | Ph. No. 02592-270557 |
| Oore Gase, Tadong, | Fax: 270557 |
| Ganglion-727192 | Email: lhmjonghck@rediffmail.com |
| Website: | |
| State Institute of Hotel Management | Ph. No. 0291-2516929 |
| Govt. Polytechnic Campus, New Pali Road, | Fax: 2516929 |
| Jodhpur-342001 | Email: ahmjodhpur@rediffmail.com |
| Website: www.ihmjodhpur.com | |
| State Institute of Hotel Management | Ph. No. 0495-238588 |
| Govt.Guest House Compound, West Hills, | Fax: 2385893 |
| Kozhikode-673006 | Email: ahmisallout@gmail.com |
| Website: | |
| State Institute of Hotel Management | Ph. No. 01744-238766 |
| Jyotisar, Kunukshetra – 136119 | Fax: 238766 |
| Email: prinopei@ihmkkr.com | |
| Email: almar@rediffmail.com | |
| Website: www.ihmkkr.com | |
| Institute of Hotel Management | Ph. No. 0129-4052486 |
| Bedkal Lake Chaowk, | Fax: 0129-4052486 |
| Faridabad – 121001 | Email: prinopei@ihmfaridabad.com |
| Website: www.ihmfaridabad.com | |
| Institute of Hotel Management Meerut | Ph. No. 0121-2656066 |
| Delhi-Debradun Highway, NH-68, | Fax: |
| Daurala, Meerut – 250021 | Email: info@ihmmeerut.com |
| Website: www.ihmmeerut.com | |
| Oriental School of Hotel Management, | Ph. No. 04936-255716 |
| Valley View, Lakkidi, Vythiri, Wayenad | Fax: 255720 |
| Kwile-473879 | Email: prinopei@orientalschool.com |
| Website: www.orientalschool.com | |
| Shrishand College of Hotel Management | Ph. No. 040-86909504 |
| Vence Plaza, Bequimpet, | Fax: 86909517 |
| Hyderabad -500018 | Email: hrmshshbak2@gmail.com |
| Website: www.ihmshshbak2.com | |
| SRM Institute of Hotel Management | Ph. No. 044-27493147 |
| SRM Nagar, Kathankhathrur, Kanchipram- 503203 | Fax: 27494280 |
| Email: smthmvalionalcouncil@yahoo.com | |
| Website: www.smvaniv.in | |
| Sanjeeta Institute of Hotel Management | Ph. No. 0874-3291027 |
| Bhiya Nagar, Janis, Mahora, | Fax: 2592108 |
| Bhadamarwar -762984 | Email: info.riho@gmail.com |
| Website: www.riho.org | |
| Chilliara Institute of Hotel Management | Ph. No. 01753-807442 |
| Janata, Patiala, | Fax: 367068 |
| Ratpur – 140401 | Email: director.cshlm@chilliara.edu.in |
| Website: www.chilliara.edu.in | |
| Chandigarh College of Hotel Management | Ph. No. 0172-3984211 |
| Landran Road, Shahali, Punjab-140307 | Fax: 3984207 |
| Email: prinolpal@cchmot.org | |
| Website: www.cchmot.org | |
| Jannaya Academy of Tourism & | Ph. No. 0431-2690820 / 22 |
| Hotel Management | Fax: |
| Manigandam Road, Ramjee Nagar | Email: jannayascademy@yahoo.co.in |
| Tiruchirapally | Website: www.jannayascademy.in |
http://tourism.nic.in/TourismDivision/AboutContent.aspx?Name=Human%20Resource%29-07-2015
Government of India, Ministry of Tourism
Page 4 of 4
13
K C College of Hotel Management
Karyam Road,
Newsmahabr, Punjab
Ph No 01823-503636
Fax:
Email: shchid.kchm@gmail.com
Website: www.kcchm.com
Val’s College of Science
Valan Nagar, P V Vaithiyaltingam Road,
Pallavaram, Chennai
Ph. NO. 044-22982507
Fax:
Email: beonot16@gmail.com
Website: www.valsc College.com
MGR Institute of Hotel Management
Bridavi Garden, Valasaravarkkam,
Chennai
PH. NO. 044-24859004
Fax:
Email: mgnhmol@yahoo.co.in
Website: www.mgrcatering.in
Desh Bhagat Institute of Hotel Management
Amish Road, Mandi, Gobindgarh,
Punjab – 147351
Ph NO. 01785-520510
Fax:
Email: mccout@deetonagatinstitutes.com
Website: www.deshbhagatinstitutes.com
Food Craft Institutes under State / UT Governments following National Council for Hotel Management & Catering Technology Courses
State
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
Rajasthan
#
Most Immediate
No.12/5/91-Dir(C)
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel and Training)
3rd Floor
Loknayak Bhavan
New Delhi.
Dated: 9th April, 92
OFFICE MEMORANDUM
SUBJECT: Non-statutory departmental/cooperative canteens/tiffin rooms located in Central Government Offices.
The undersigned is directed to say that employees of the non-statutory departmental/cooperative canteen/tiffin rooms located in Central Government offices have been treated as Central Government employees w.e.f. 1.10.91 in terms of the judgement of the Hon’ble Supreme Court of India and the orders contained in this Department’s OM No.12/5/91-Dir(C) dated 29th January, 1992.
- Consequent upon implementation of this order the financial liabilities of the Government with regard to pay and allowances and other benefits of the canteen employees have increased. As per the instructions contained in the above quoted OM this expenditure is to be absorbed from within the ceiling of non-plan expenditure approved by the Ministry of Finance. Keeping in view the budgetary constraint and instructions for all round economy, it has been decided that in future no financial support may be provided to the canteens from the Government side. It means no Capital Grants/Replacement Grants, Grants for repairing of main equipment, loan or advance may be sanctioned for the purpose of the Departmental canteens by Ministries/Departments.
-
To meet the additional expenditure if any on the above account after withdrawal of grants, all the Ministries are requested to ask the Managing Committees of the Departmental canteens to review the prices of the eateries sold in the canteens and raise them with immediate effect. They may also keep in view the increase in the raw material and other inputs needed to run the canteen. These instructions may be brought to the notice of Chairmen of all the Departmental Canteens under your Ministry for strict compliance.
-
It may also be noted that the activities of the canteen
are to be kept out of the Government activities. Therefore, sale proceeds of the Departmental Canteens may continue to be deposited in the Nationalised Bank as hitherto and accounts may be operated as per the instructions contained in the Green Book. It may be noted that the sale proceeds are not to be deposited under Government revenue.
The funds for making purchases of raw materials of food stuff and eatables etc. should be drawn from this Account and strict vigilance to be kept on the expenditure. The cash book, stock register and other accounts of the canteens be regularly checked by the Chairman/Secretary of the Managing Committee in addition to the normal audit which is being done at present.
This issues with the concurrence of Ministry of Finance vide their U.O.No.F-8(26)-B(CND)/92 dated 28.1.92 and Home Finance Division vide their D.No.S-8/92-Fin.I dated 28.1.92.
(1) (R.C. HICHRARIYA)
DIRECTOR (CANTEENS)
TEL: 4625819
To
- All Ministries/Departments of Government of India (as per standard list).
-
Ministry of Finance, Department of Expenditure.
-
Ministry of Economic Affairs, Budgetary Division.
-
All Controllers of Accounts in Ministries/Departments.
-
Home Finance Division.
-
Director of Audit, Central Revenue.
-
Comptroller General of Accounts, New Delhi.
-
CGDA, R.K. Puram, New Delhi.
-
Accounts Officer (Canteens) with 200 spare copies.