This Office Memorandum details the decision to fix the range of seniority for promotion from Personal Assistant (PA) to Private Secretary (PS) Grade of the Central Secretariat Service (CSSS) for the Select List Year 2013. It outlines eligibility criteria based on ‘Approved service’ as of specific dates, requests Cadre Units to submit cases of eligible PAs, and specifies the information required – including incumbency positions and posting preferences – to be furnished by a deadline of June 30, 2014. The memorandum includes several annexures detailing the proforma for submitting information related to General, SC, and ST category PAs, lists of officers already promoted or debarred, and details regarding the current PS positions. It also provides a form for officials to indicate their posting preferences.
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Most Immediate
No.4/9/2014-CS.II(A)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
3rd Floor, Lok Nayak Bhavan, New Delhi-110003.
Dated: the 10th June, 2014.
OFFICE MEMORANDUM
Subject: Fixation of range of seniority for promotion from PA to PS Grade of CSSS-Select List Year 2013 – Reg.
The undersigned is directed to say that it has been decided to fix the range of seniority (zone of consideration) for making addition to the Select List of PS Grade (Seniority Quota) of CSSS for the Select List Year 2013 as follows:
| UR | All unabsorbed and eligible PAs of previous zones and the PAs up to CSL No. 1702 (Select List Year 2006) of Common Seniority List of PAs issued by this Department’s O.M. No. 4/7/2011-CS.II (A) dated 13.07.2012 who have completed 5 years of ‘Approved service’ as on 01.07.2013. |
|---|---|
| SC & ST | All unabsorbed and eligible PAs of previous zones and PAs who have completed 5 years of ‘Approved service’ as on 1.7.2013. |
- All the Cadre Units of CSSS are requested to place the cases of the eligible PAs of CSSS who are covered within the ‘zone’ prescribed and who have not yet been included in the Select List of PS Grade of CSSS, before the Departmental Promotion Committee, to assess their fitness or otherwise for promotion to the PS Grade of CSSS. The recommendations of the Departmental Promotion Committee, along with vigilance clearance in respect of the eligible officer(s) concerned who are working in their cadres, including those who have been transferred from other cadres to their cadre, on their ad-hoc promotion to PS Grade of CSSS, be furnished by the Cadre Units to this Department in the prescribed proforma (Annexure-I,II & III).
- Cadre Units are also requested to furnish a list of officers, if any, figuring in the ‘zone’ who has already been promoted/debarred through earlier Select List(s), as in Annexure-IV. They may also ensure that data in respect of these officers in the Web based Cadre Management System is updated.
- Incumbency position in the PS grade and options of posting, as per the provisions of RTP issued vide this Department’s O.M NO. 13/1/2009-CS.II Dated 15.07.2011, also be furnished to this Department in the Annexure-V & VI respectively. In case, no option for preference for posting is received from the official, the nomination/transfer shall be made keeping in view the number of vacancies in Cadre Units of CSSS.
- The above information be furnished to this Department in the prescribed proforma latest by 30.06.2014.
(Kameshwar Mishra)
Under Secretary to the Government of India
Tel. No. 24623157
Encl: As above
To
All the Cadre Units of CSSS.
US (Admn) by name
Copy to:
- Hindi Section, DOPT, North Block, New Delhi (for Hindi version)
- NIC Cell, DoP&T, Lok Nayak Bhavan, Khan Market, New Delhi.
ANNEXURE-I TO O.M.NO. 4/9/2014-CS.II (A) DATED 10-06-2014
PARTICULARS OF PA BELONGING TO GENERAL CATEGORY FOR MAKING ADDITIONS TO THE SELECT LIST OF PS OF CSSS THROUGH SENIORITY QUOTA FOR THE YEAR 2013.
| Sl. No. | Name of the officer | Date of Birth | Select List year of the PA of CSSS | CSL No. in the in OM No.4/7/2011-CS.II (A) dated 13/7/2012 | Whether considered suitable for inclusion in the Select List of PS of CSSS | Whether clear from Vigilance angle | Period of stay (in years) in the present cadre | Parent Cadre of transferred Officer(s), wherever applicable |
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. | 9. |
| — | — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. | 9. |
Signature of Under Secretary: Name: Stamp:
ANNEXURE III TO O.M.NO.4/9/2014-CS.II (A) DATED 10-06-2014
PARTICULARS OF PA OF CSSS BELONGING TO ST CATEGORY FOR MAKING ADDITIONS TO THE SELECT LIST OF PS OF CSSS THROUGH SENIORITY QUOTA FOR THE YEAR 2013.
| Sl. No | Name of the officer | Date of Birth | Select List year of the PA of CSSS | S. No. in the in OM No.4/7/20 11-CS.II (A) dated 13.7.2012 | Whether considered suitable for inclusion in the Select List of PS of CSSS | Whether clear from Vigilance angle | Period of stay (in years) in the present cadre | Parent Cadre of transferred Officer(s), wherever applicable |
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. | 9. |
| — | — | — | — | |||||
|
Signature of Under Secretary: Name: Stamp: ## Annexure V to O.M. No. 4/9/2014-CS.II (A) dated 10-06-2014 ## INCUMBENCY POSITION OF PSs AS ON DATE OF FILLING UP OF ANNEXURE |
S.No. | Subject | Number of Posts | |||||
| — | — | — | ||||||
| 1 | Sanctioned strength of PS as fixed vide DOPT’s O.M. No. 20/51/2009-CS.II (A) (Vo.II) dated 25.2.2011 | |||||||
| 2. | Number of Posts en-cadred in CSSS with the approval of DOPT subsequent to O.M. dated 25.2.2011 (encl copy of DOPS’ approval) | |||||||
| 3. | Number of PS working on regular basis | |||||||
| 4. | Number of PAs working as PS on adhoc basis in the Cadre Unit |
ANNEXURE-VI TO O.M. NO. 4/9/2014-CS-II(A) DATED 10-06-2014
PERSONAL INFORMATION FOR OPTIONS OF POSTING TO BE FILLED BY THE CONCERNED OFFICIAL CSL No. in OM No.4/7/2011-CS.II (A) dated 13.7.2012
SL YEAR:
| 1 | Name | |
|---|---|---|
| 2 | Designation | |
| 3 | Date of Birth | |
| 4 | Present Cadre Unit with office address |
|
| 5 | Name/Designation/Contact No. of the officer with whom posted at present |
|
| 6 | Contact No./Mobile No. | |
| 7 | Educational Qualification | |
| 8 | Residential Address | |
| — | — | — |
| From | ||
| Steno ‘D’ | ||
| PA | ||
| PA(ad-hoc) | ||
| Ad-hoc PS | ||
| — | — | — |
| (i) | ||
| (ii) | ||
| (iii) |
Signature
Name of the official: Stamp