No.02/DS(Res.)/2017
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
R.No. 280, 2^{nd } Floor, North Block, New Delhi
Dated: 04-08-2017
Subject : Election to the Delegates of Kendriya Bhandar, 2017 – reg.
All the members of the Central Government Employees Consumer Cooperative Society Limited (Kendriya Bhandar) are hereby informed that the election to the Delegates of Kendriya Bhandar will be held on 6^{th } September, 2017 in all the Constituencies.

2. Nominations are hereby invited for election of Delegates from the eligible members. As per the decision of Executive Committee, the shareholders (members) enrolled and were in Government Service as on 31^{st } March, 2017 shall be eligible to vote in the election of delegates and the list of voters has been prepared accordingly.
3. Each nomination must be duly proposed and seconded and it must be countersigned by the candidate concerned, in token of the willingness to contest as a candidate. The nomination forms may be filed on working days between 10.00 A.M. to 5.00 P.M. from 07.08 .2017 to 17.08 .2017 . Nominations papers duly proposed, seconded and countersigned by the candidate in the prescribed format (as per Annexure-I) along with an undertaking (as per Annexure-II) is required to be submitted to the respective Presiding Officer-cum-Assistant Returning Officer in his office. The details of Presiding Officers-cum-Assistant Returning Officers, Constituency-wise, are placed at Annexure-III.
4. All the Presiding Officer-cum-Assistant Returning Officer would accept the nominations from candidates, to be filed as per the procedure explained in para 2 above, between 7^{th } August to 17^{th } August 2017. They will prepare a list of nomination papers received by them till 5 p.m. on 17.8.2017 and thereafter hand over the nomination papers, along with a list of nomination papers received by them, in a sealed envelope to the undersigned on Friday, the 18^{th } August 2017 before 1.00 P.M. positively without fail.
5. The Scrutiny of nominations papers shall take place centrally in the office of Returning Officer at Room No.280, 2^{nd } Floor, North Block, New Delhi on Friday, the 18^{th } August 2017 at 4.00 P.M.
6. The contesting candidates of the respective Constituency will be allowed to examine the nomination papers available with the Returning Officer till 1.00 p.m. on 21.8.2017 with a view to satisfy themselves that the nomination papers submitted by contesting candidate(s) is valid.
7. The names of the candidates whose candidature are found valid will be announced by the Returning Officer on 21.08.2017 (upto 5.00 P.M.) and will be displayed on the Notice Board of Kendriya Bhandar, Stationery Division, R.K.Puram (West Block No.VIII), New Delhi at 1000 A.M. on 22.08.2017. The last date for withdrawal of nominations will be 23.08.2017 upto 5.00 P.M. The list of the contestants who remain finally in the fray will be announced/displayed on the Notice Board at Kendriya Bhandar, Stationery Division, R.K.Puram (West Block No.VIII), New Delhi on 24.08.2017 by 5.00 P.M.
8. The Polling will be held on 06.09.2017 between 10.00 A.M. to 5.00 P.M. in the respective constitutency at the places to be decided and notified by the Presiding Officer-cum-Assistant Returning Officer in advance, in consultation with the undersigned. The polling should normally commence at 1000 A.M. and continue, without any break upto 5.00 p.m. on 06^{th } September 2017. Minor variation of 1 / 2 hour may be made by the Presiding Officer-cum-Returning Officer to suit the convenience of the voters in a particular office. However, the total number of hours for casting votes should not be less than six (6) hours. No Polling shall be allowed after the hours fixed for polling. The candidate contesting the election may, by a letter (Authorization) to the Presiding Officer-cum-Assistant Returning Officer, appoint an agent to represent him at the time of polling to identify the voters and to watch the recording of votes.
9. The Ballot boxes will be opened and counting of votes will begin at 11.00 AM on 07.09.2017 at the respective Polling Stations/booths in the presence of the candidates or their authorized agents. The number of votes secured by each candidate and result of the election in each constituency will be announced by the Presiding Officer cum Assistant Returning Officer at 5.00 P.M. on the same day i.e. 07.09.2017.
10. The Presiding Officer-cum-Assistant Returning Officer may approach the respective Administrative Division of their Department to obtain permission for conduct of election at the appropriate place decided for polling. Further, with a view to conduct the elections in free, fair and transparent manner, Presiding Officer-cumAssistant Returning Officer may issue further communication/notices for wider publicity and for the convenience of the voters. In case of any difficulty, at any stage, in holding the elections, the Presiding Officer-cum-Assistant Returning Officer may take liberty to contact the undersigned immediately.
11. The List of shareholders constituency-wise, election schedule and other details are available on the website of Kendriya Bhandar at the address www.kendriyabhandar.org. It has also been made available on the website of this Department at www.persmin.nic.in.

G. Srinivasan
(G. Srinivasan)
Deputy Secretary to the Govt. of India
And Returning Officer
M/o Personnel, PG & Pensions
D/o Personnel and Training
(O) 23093074
(M) 9868868320

To: All the Presiding Officers-cum-Assistant Returning Officers (as per distribution list).

Copy for information and necessary action to Shri R.K.Singh, Managing Director, Kendriya Bhandar, Pushpa Bhawan, New Delhi

Copy also for information to: Chief Welfare Officer, DOP&T, Lok Nayak Bhawan, New Delhi

Copy to Director, NIC with a request to place it on the website of this Department, for information of all concerned ( for ten days in What is new and thereafter under “WelfareDivision”)

NOMINATION FORM

CANDIDATE’S DECLARATION

I declare that I am willing to stand for the election of the Delegate, Kendriya Bhandar and that to the best of my knowledge and belief I have not incurred any disqualification for the post of Delegate of Kendriya Bhandar (a Multi State Cooperative Society), in terms of the Act, the Rules and the Byelaws of Kendriya Bhandar. (Signature of the candidate)

Endorsement by the Returning Officer

This nomination paper was presented to me in person by \qquad on \qquad at \qquad hrs.

Place \qquad Signature of the Returning Officer Date \qquad or person authorized by him.

UNDERTAKING

“I undertake that none of my family members/close relatives are engaged in any kind of business with Kendriya Bhandar. In case any of my family members/close relatives are found to be doing any business with the Kendriya Bhandar later, I hereby accept that my position as delegate shall cease to exist forthwith”.

2. I also certify that I have applied/got permission from my office to hold elective office as per (conduct Rules as applicable). A copy of the permission letter will be submitted later to Kendriya Bhandar.

Name

Designation
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