This document outlines the arrangements for handling parliamentary work related to ministries directly under the Prime Minister’s charge during the Monsoon Session of Parliament. It details the process for authenticating and approving draft replies to Starred and Unstarred Questions by Ministers of State. The memo also specifies that draft replies for major policy issues may require the Prime Minister’s approval and that briefing meetings will be held for admitted Starred Questions. Strict timelines are provided for submitting question and answer pads to the Prime Minister’s Office (PMO) to ensure timely responses. Furthermore, senior officers from concerned ministries, not below the rank of Joint Secretary, are required to be present in the Official Gallery of the respective Houses to provide immediate clarification for the Prime Minister’s use. The instructions are to be brought to the notice of all concerned for strict compliance.
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OUT TODAY
PARLIAMENT MATTER
No.H.11021/10/2011-Parl
Government of India
Ministry of Personnel, P.G. \& Pensions
(Department of Personnel \& Training)
Dated $28^{\text {th }}$ July, 2011
OFFICE MEMORANDUM
Subject : Disposal of Parliamentary work relating to Ministries/Departments under the direct charge of the Prime Minister during the ensuing Monsoon Session, 2011 of Parliament commencing on Monday, the $1^{\text {st }}$ August, 2011.
The undersigned is directed to forward herewith a copy of O.M.No.H-11038/3/2009-PM (Parl.) dated $26^{\text {th }}$ July, 2011 received from Prime Minister’s Office on the above mentioned subject for strict compliance while answering Starred/Unstarred Questions during the ensuing Monsoon Session, 2011 of Parliament.
(S. C. Sharu)
Under Secretary to the Govt. of India
Tel.No. 23094579
- All Officers/Sections in the Ministry of Personnel, P.G. \& Pensions.
Copy to NIC with the request that the O.M. together with its enclosures may be uploaded on the website as well as intramop portal of this Ministry.# 51. 14. 1(1R)
Immediate
Parliament Matter
No.H-11038/3/2009-PM(Parl.) PRIME MINISTER’S OFFICE
New Delhi, the $26^{\text {th }}$ July, 2011
OFFICE MEMORANDUM
Sub.: Disposal of Parliamentary work relating to Ministries/Departments under the direct charge of the Prime Minister during the ensuing Monsoon Session, 2011 of Parliament commencing on Monday, the $1^{\text {st }}$ August, 2011
The following arrangements have been approved by the Prime Minister for the disposal of Parliamentary work relating to the Ministries/Departments under his direct charge:
(a) Authentication of papers and draft replies to Questions (both Starred and (nstarred) to be approved and answered by the Ministers of State as mentioned below:
| Sl. No. |
Name of Minister of State | Name of Ministry/Department |
|---|---|---|
| 1. | Shri V. Narayanasamy, MoS in the Ministry Personnel, PG \& Pensions and in the Prime Minister’s Office | (i) Personnel, PG \& Pensions (ii) Atomic Energy (iii) Space (iv) Cabinet Secretariat (v) Prime Minister’s Office |
| 2. | Shri Ashwani Kumar, MoS in the Ministries of Planning; Science \& Technology; and Earth Sciences | (i) Planning |
(b) If the Ministries/Departments consider it necessary, draft replies in respect of Questions on major policy issues may be sent to PM for his approval.
(c) Prime Minister will take briefing meetings for admitted Starred Questions of Lok Sabha and Rajya Sabha. The date, time and venue of the meetings will be intimated separately from time to time.
(d) Ten (10) complete pads (for use of PM and senior officers of PMO) each containing Question and answer along with Note for Supplementaries, for the Lok Sabha/Rajya Sabha may please be made available two working days preceding the day on which the Questions are due for answer. Accordingly, the replies to Questions for Lok Sabha be sent by Monday evening and Questions pertaining to Rajya Sabha by 2.00 pm on Tuesday positively to Shri Mehar C. Jhamb, Deputy Secretary (Parl.) (T.No. 2301 7530), Room No. 143-Basement, Parliament House, New Delhi. This timeline be adhered to strictly for timely submission of Pad to the Prime Minister.(e) Senior Officers of Ministries/Departments, not below the rank of Joint Secretary, concerned with the subjects of the admitted Starred Questions should be present in the Official Gallery of the respective House to supplement any information and/or provide clarification instantly for PM’s use.
3. The above instructions of the Prime Minister may please be brought to the notice of all concerned for compliance.
(Shatrughna Singh)
Joint Secretary to PM
Tel.No. 23017676
To:
- Cabinet Secretary (Shri Ajit Kumar Seth);
- Member Secretary, Planning Commission (Smt. Sudha Pillai);
L3. Secretary, Ministry of Pers., PG \& Pensions (Smt. Alka Sirohi); - Secretary, Eepartment of Atomic Energy (Dr. Srikumar Banerjee);
- Secretary, Department of Space (Dr. K. Radhakrishnan).
Copy forwarded for information to:
- Minister of State in the Ministry of Personnel, PG \& Pensions and in the Prime Minister’s Office (Shri V. Narayanasamy)
- Minister of State in the Ministries of Planning; Science \& Technology; and Earth Sciences(Shri Ashwani Kumar)
(Shatrughna Singh)
Joint Secretary to PM