This document outlines the process and requirements for obtaining cadre clearance for All India Service (AIS) officers undertaking foreign visits. It highlights that proposals for foreign visits by AIS officers often arrive with incomplete details, leading to delays. To streamline the process and ensure all necessary information is provided upfront, a checklist has been introduced. The checklist covers details such as the officer’s personal information, the nature and duration of the visit, expenditure and funding sources, and relevance to the officer’s job. It also mandates that proposals be submitted at least 15 days before the visit. Failure to provide complete information will result in the proposal not being considered, with no back references made. The onus is on the State Government, Ministries, Departments, or the concerned officer to secure timely clearance from the Department of Personnel & Training (DOP&T), and potentially other ministries like External Affairs and Finance, depending on the visit’s specifics.
SOURCE PDF LINK :
Click to access 12_33_2011-FAUN-1-16052011.pdf
Click to view full document content
No. 12/33/2011-FA (UN)
Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel \& Training
North Block, New Delhi, the $16^{\text {th }}$ May, 2011
To,
1) The Chief Secretaries, All State Governments.
2) The Secretaries, All Ministries / Departments of the Government of India.
Subject: – Checklist for the proposals for grant of cadre clearance to All India Service officers for their foreign visit programmes -reg.
Sir/Madam,
Please refer to this Department’s Letter No. 11019/6/2001-AIS-III, dated 07/03/2003, regarding delegation of powers to the State Governments / Central Ministries in cases of the Members of the All India Services, proceeding abroad on deputation or ex-India leave (excluding study leave). As per para ‘ 5 ‘ of the aforesaid Letter, clearance of this Department is required for the following category of official visits/tours/study tours/seminars/workshops etc. abroad: –
(i) All cases of more than three (3) weeks duration.
(ii) All cases where the invitation is direct to the officer and the State Government is not bearing the expenditure, irrespective of the duration of the visit.
(iii) All cases where the foreign hospitality from a private agency is involved.
(iv) All cases where an officer is getting any remuneration / fees for the work performed by him.2. It has been noted that proposals for grant of cadre clearance to AIS officers for the above category of foreign visits are received in this Department without complete details leading to avoidable delay. In order to ensure that all the relevant details are made available in one go, a Checklist has been prescribed for the purpose.
- It is requested that all proposals for grant of Cadre clearance to AIS officers for their foreign visit programmes, may kindly be sent to this Department in the enclosed Checklist format, giving complete details required to process the case.
-
It is also requested to submit the proposals to this Department at least 15 days before the commencement of the proposed foreign visit. It is to be informed that in case the proposal is found incomplete, the same will not be considered by this Department and no action will be taken thereon. Neither, any back reference will be made to seek additional information. However, the implication of para 9 of the DOP&T’s O.M. No. 11019/6/2001-AIS-III, dated 07/03/2003, will hold good and the onus to get the clearance from DOP&T in time will lie on the State Government / Ministries / Departments of the GoI or the officer concerned, before proceeding abroad.
Yours faithfully,
(G. Srinivasan)
Under Secretary to the Government of India
Copy to:
NIC Cell, DOP&T, for placing it under the ‘Instructions on Foreign Assignments’ category of the Circulars of EO Division.# Checklist for clearance in respect of AIS officers visiting abroad
- Name and designation of the officer
- Date of birth
- Details of the training programme/ workshop/seminar etc. with a copy of the invitation/admission
(i) Name of the course/workshop/seminar etc.
(ii) Name of the institution/country
(iii) Duration
(iv) Details of the cost of the training/workshop/Seminar - Expenditure
(i) Details of expenditure on the visit abroad(including travel, hospitality etc.)
(ii) Source of funding - Agency that bears the cost of the training/ workshop/seminar
(i) Details of such cost
(ii) Details of the Agency - Service/cadre to which the officer belongs
- Year of allotment to the cadre
- Job description of the officer
- Relevance of the training/workshop/seminar to the job of the officer
- Whether the officer is clear from vigilance angle
- Recommendation of the Cadre Controlling State Government/Ministry
- No objection/approval of Deptt. of Personnel \& Trg. will be subject to clearance by Ministry of External Affairs from political angle, MHA in FCRA and Ministry of Finance if need be from Screening Committee etc.