This office memorandum details revisions to the timeline for preparing and completing the Annual Performance Assessment Report (APAR) for Central Civil Services. The changes, outlined in Annexure III, modify the previous schedule established in a 2009 OM. The revised schedule covers key stages including distribution of APAR forms, self-appraisal submission, review, appraisal, disclosure, representation, and final record-keeping. These instructions are effective from the Reporting Year 2024-25 onwards, impacting all Ministries, Departments, and Cadre Controlling Authorities of the Government of India.
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F. No. 21011/10/2025 PP(A-II)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)
dated the 09th April, 2025
OFFICE MEMORANDUM
Subject: Revision of timelines for preparation / completion of Annual Performance Assessment Report (APAR) in respect of Central Civil Services
The undersigned is directed to invite reference to this Department’s OM No.21011/01/2005-Estt.(A)(Pt.II) dated 23.07.2009 on the subject, “Preparation and maintenance of Annual Performance Assessment Reports (APAR)”.
- In partial modification of Annexure III of the abovementioned DoP&T OM dated 23.07.2009, the competent authority has approved revised time schedule for preparation / completion of Annual Performance Assessment Report (APAR). Accordingly, the revised time schedule, i.e., Annexure III is annexed herewith.
- These instructions will come into force from the Reporting Year 2024-25 onwards.
(Rajesh Sharma)
Under Secretary to the Government of India
All Ministries / Departments / Cadre Controlling Authorities of the Government of India
Copy to:
- AIS Division, DoP&T, North Block, New Delhi
- NIC for uploading of DoP&T’s website
Annexure-III Time schedule for preparation/completion of Annual Performance Assessment Report (Reporting Year- Financial Year)
| S. No. | Activity | Date by which to be completed | Auto Forward |
|---|---|---|---|
| 1. | Distribution of blank APAR forms to all concerned (i.e., to Officer to be Reported Upon where self-appraisal has to be given and to Reporting Officers where self-appraisal is not to be given). | 01^{st} April | – |
| 2. | Submission of self-appraisal to Reporting Officer by Officer Reported Upon (where applicable) | 15^{th} May | 16^{th} May |
| 3. | Submission of APAR by Reporting Officer to Reviewing Officer | 30^{th} June | 01^{st} July |
| 4. | APAR to be completed by Reviewing Officer and to be sent to Administration or CR Section / Cell or Accepting Authority, wherever provided | 31^{st} July | 01^{st} August |
| 5. | Appraisal by Accepting Authority, wherever provided | 31^{st} August | 01^{st} September |
| 6. | (a) Disclosure to the Officer Reported Upon where there is no Accepting Authority | 01^{st} September | |
| (b) Disclosure to the Officer Reported Upon where there is Accepting Authority | 15^{th} September | ||
| 7. | Submission of representation, if any, on APAR, by Officer Reported Upon | 15 days from the date of disclosure of APAR | |
| 8. | Forwarding of representation to the competent authority | 21^{st} September | |
| (a) where there is no Accepting Authority for APAR | |||
| (b) where there is Accepting Authority for APAR | 06^{th} October | ||
| 9. | Disposal of representation by the competent authority | Within one month from the date of receipt of representation | |
| 10. | Communication of the decision of the competent authority on the representation by the APAR Cell | 15^{th} November | |
| 11. | End of entire APAR process, after which the APAR will be finally taken on record | 30^{th} November |