Procedure for Crediting Earned Leave for Government Servants

This Office Memorandum details the procedure for crediting earned leave for government servants, clarifying how advance credits are applied and calculated. It specifies that an advance credit of 15 days is added to the Leave Account, with the total shown as 240 days plus any amount exceeding that ceiling. The document also outlines how leave taken during a half-year is adjusted against the bracketed figure in Column 7, and how credits are calculated for the following year. A specimen form of the Leave Account is enclosed for reference. It also references previous notifications regarding the procedure.

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No. 11014/1/85-Estt(1)
Government of India
Ministry of Personnel. P.G. and Pensions
(Department of Personnel & Trg.)

New Delhi, the 7-5-91

OFFICE MEMORANDUM

Subject:- Procedure for crediting Earned Leave for Govt. Servants.

The undersigned is directed to refer to this Department’s O.M. of even number dated the 26th December, 1939 on the subject mentioned above and to say that for cases in Para 2(ii) of the said O.M., an advance credit of 15 days will be made in Column 1 of the Leave Account. The resultant total will be shown in Column 7 as 240+ the number of days exceeding the ceiling of 240 days. Number of days exceeding the ceiling of 240 days will be shown in brackets. Leave taken during the current half year will first be adjusted against the figure shown in the brackets in Column 7. Column 11 will also show the balance as 240 days + number of days exceeding 240 days, if any, after adjusting the leave taken. While arriving at the total Earned Leave of credit in Column 7 at the time of according credit for next year, the credit in Column 4 will be added to only that figure in Column 11 which is outside the brackets.

A specimen of form of Leave Account is enclosed.

J.V. Valsala Kunnamy
(Smt. P.V. Valsala G. Kutty)
Under Secretary to the Government of India

All Ministries/Departments of the Govt. of India.
FORM OF LEAVE ACCOUNT
(See Rule 15)
(See Rule 15)
Name of Government servant
Date of Birth
Date of Commencement of continuous service
Date of Quasi-Permanent/Permanent employment
Date of retirement/resignation
EARNED LEAVE
Particulars
of service
in the half year
year of a
calendar year
of Service
of Service
of the
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Deliveries
of Service
of the
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of Service
of the
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The
Year of the
completed months of service in
the half-year of a calendar year

H.P.L. credited at the beginning
of the half year

No. of days treated as “dies non”
during the previous half year

H.P.L. to be deducted
(1/18th of the period in Col.14)

Total H.P.L. at credit in days
(Col.35+13-15)

From

No of days

Procedure for Crediting Earned Leave for Government Servants

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