No.59/2/2015-16-CCSCSB
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)

Room No.361, ‘B’ Wing, 3^{rd } Floor, Lok Nayak Bhawan, New Delhi-110 003

Date: 28-07-2015

CIRCULAR

The Central Civil Services Cultural & Sports Board vide letter of even number dated 17^{th } April, 2015 invited names of dedicated volunteers amongst the Central Government Employees to act as Convenors of various Sports/Games organized by the CCSCSB(copy enclosed).

2. The CCSCSB again solicits application in the prescribed proforma (Annexure-I) from the Central Government Employees to act as Convenor for the following Sports/Games:-
   (i) Bridge; and
   (ii) Lawn Tennis
3. The duties and responsibilities of the Convenors are given in the Annexure -II. Welfare Officer of the Ministries/Departments are, requested to recommend names of deserving candidates for taking up the task of Convenor, after going through the qualification and experience required by the candidates in Sports activities to assess their suitability to act as Convenor of the game. Proficiency in the sport applied for is the basic criteria for nomination as Convenor in the Board. The prescribed proforma (Annexure-I) should be counter-signed by the Welfare Officer of the Ministry/Department and should reach in the CCSCSB on or before 24.08.2015.
4. The Board may, if requires, invite the candidate for personal interaction to assess their suitability for the task to be assigned.
5. All the Welfare Officers are requested to give wide publicity to the circular amongst their employees in the Ministries/Departments and attached/subordinate offices to enable the Board to select deserving candidates as Convenors.
   (Abhay Jain)
   Secretary (CCSCSB)
   To
   The Welfare Officers of all Ministries/Departments
   Notice Board of all the CCSCSB Centers
   No. 20/2/2015-16 – CCSCSB
   Government of India
   Ministry of Personnel Public Grievances and Pensions
   Department of Personnel and Training
   CENTRAL CIVIL SERVICES CULTURAL AND SPORTS BOARD

Room No.361, B-Wing, 3^{rd } floor, Lok Nayak Bhavan, New Delhi.
17^{th } April, 2015

CIRCULAR

The Central Civil Services Cultural and Sports Board (CCSCSB) is the Central agency for promotion of Cultural and Sports activities amongst the Central Government employees. The CCSCSB holds All India Civil Services Tournaments and sends teams in prestigious Tournaments in the country. The Board also organizes Inter-Ministry Tournaments in the following cultural and sports disciplines every year:-

2. The Board after every two-year invites names of dedicated volunteers amongst the Central Government employees to act as Convenor of various sports/games organized by the CCSCSB. The term of the convenors appointed in 2013 have since lapsed The Board proposes to appoint new convenors for the years 2015-17 and accordingly nominations are invited in the prescribed proforma (Annexure-I), for all the above sports and cultural activities. Separate application should be filled for each discipline.
3. The duties and responsibilities of the Convenor are given in Annexure-II. The Board is looking for experienced and dedicated Convenors. Welfare Officer of the Ministries and Departments are, therefore, requested to recommend only names of deserving candidates for taking up the task of Convenor, after going through the qualification and experience required by the candidates in cultural and sports activities to assess their suitability to act as Convenor of the game. Proficiency in the sport applied for is the basic criteria for nomination as Convenor in the Board. The prescribed proforma (Annexure-I) should be counter-signed by the Welfare Officer of the Ministry/Department.
4. The Board may, if required, invite the candidates for personal interaction to assess their suitability for the task to be assigned.
5. The applications from the suitable and deserving volunteers to act as Convenors of the Cultural and Sports Committees may please be sent to the Board on or before 18.05 .2015 .
6. All the Welfare Officers are requested to give wide publicity to the circular amongst their employees in the Ministries/Departments and attached/subordinate offices to enable the Board to select deserving candidates as Convenors.

(Abhay Jain)
Secretary, CCSCSB

To

The Welfare Officers of all Ministries/Departments
Notice Board of all the CCSCSB Centre

PROFORMA

1. Nomination for Convenor
   (Write name of the discipline)
2. Name of the Ministry/ Department (with complete office address)
3. Name of the Candidate
4. Date of Birth
5. Services/Cadre of the candidate
6. Designation
7. Educational Qualification
8. Proficiency in Cultural/ Sports activities (Details be given in separate sheet if necessary)
9. Organizational Experience (Details be given in separate sheet, If necessary)
10. Whether in possession of own transport.
11. Office Telephone No.
12. Residential Telephone No. (if any)
13. Residential address in Delhi
14. Any other information

NOTE: Copies of testimonials in respect of Columns 8 and 9 to be enclosed.

Dated \qquad
(Signature of the Candidate)
(Counter signature of Welfare Officer)

No. \qquad
Ministry/Department \qquad

Forwarded to :-

Secretary

Central Civil Services Cultural and Sports Board Room No.361, B-Wing, 3^{rd } floor,
Lok Nayak Bhavan
New Delhi – 110003

DUTIES AND RESPONSIBILITIES OF THE CONVENOR

1. The Convenor will be a representative of the Board and will carry out his duties as directed by the Board from time to time.
2. The services of the Convenor are absolutely voluntary and should not be Considered in terms of monetary returns.
3. The Convenor shall be responsible for carrying out various activities with respect to the game/event with which he is concerned. This includes helping the Board in getting the officials/referees/experts, etc. informing various teams/players and other concerned offices about the activities of the Board etc.
4. The Convenor shall also be responsible for ensuring regular practice/training of the teams/players, in particular before the All India Civil Services Tournaments, etc.
5. Any other tasks for the promotion of cultural/sports activities assigned by the Board shall be carried out by the Convenor.
6. The Convenor shall settle the accounts, within 15 days of the Tournaments. All advances, if any, should be cleared within 30 days under all circumstances.
7. At the close of the financial year, the Convenor will have to submit an annual report in regard to performance of Central Secretariat Team in various tournaments. He will also submit separate report at the conclusion of Inter- Ministry and AICS Tournaments regarding conduct of these tournament and further suggestions in improving the same
8. The Convenor will be liable for action in case of omission or commission of any act prejudice to the interest of the Board. In case the performance of the Convenor is not found satisfactory, the Board may dispense with his services at any time without assigning any reason. The decision of the Board shall be final and binding.
9. The Convenor shall be granted special casual leave and will be paid conveyance allowance as decided by the Board for carrying out the above responsibilities/duties.
10. It is desirable that the Convenor should be matriculate. He should be able to handle correspondence with the Board, the federations and other sports bodies independently, if necessary.
11. Possession of own transport is also desirable.