No. 15/2/2010-Dir (C)
Government of India
Ministry of Personnel & Public Grievances & Pensions
Department of Personnel & Training
Lok Nayak Bhavan ( 3^{rd } Floor),
Khan Market, New Delhi, the 13/10/2010.

OFFICE MEMORANDUM

Subject:- Filling up the vacant posts in the Non-Statutory Departmental Canteens/Tiffin Rooms located in the Central Government Offices – Regarding.

The undersigned is directed to refer to this Department’s O.M. No. 3/1/92-Dir (C), dated the 22^{nd } June, 1998 (copy enclosed) on the subject mentioned above and to inform that the position relating to the ban which was imposed on creation and filling up of posts in the non-statutory departmental canteens/tiffin rooms in the Central Government Offices had been reviewed and after considering the feasibility of arranging office catering through alternative means, it was decided to revoke the ban with immediate effect. Accordingly, they were free to fill up the vacancies in their canteens/tiffin rooms, keeping in view the instructions, issued by the Ministry of Finance from time to time.

2. It was also asked to take immediate necessary action to fill up the vacancies in their departmental canteens/tiffin rooms after adhering to the instructions mentioned under Para 2 of the above referred to OM. However, references are being received for ascertaining as to whether vacancies can be filled up or not.
3. All Ministries/Departments are once again advised to take necessary action to fill up the vacancies in their departmental canteens/tiffin rooms, lying under their administrative control in accordance with the Recruitment Rules after following the prescribed procedure as laid down for the same so that the day -to – day work of the departmental canteens could run smoothly.

Enc: As above
(Rajiv Manjhi)
Director (Canteens)
To,

1. All the Ministries/Departments/Offices of the Government of India (As per standard list). (For kind attention of Directors/Deputy Secretaries in-charge of Administration/Establishment Divisions).
   -2-

2. Comptroller & Auditor General of India, 10 Bahadur Shah Zafar Marg, New Delhi.

3. The Registrar, Supreme Court, Tilak Marg, New Delhi.

4. Ministry of Finance, Department of Expenditure, E-III- Desk, North Block, New Delhi.

5. Controller General of Accounts, Ministry of Finance, Department of Expenditure, Lok Nayak Bhavan, Khan Market, New Delhi.

6. CGDA, West Block No.V, R.K. Puram, New Delhi-110066.

7. Director (Admn.), DOP&T, North Block, New Delhi.

8. Office of the Joint Secretary (Trg.) and CAO, Ministry of Defence, C-II, Hutements, Dalhousi Road, New Delhi – 110011.
   No. 3/1/92-Dir. (C)
   Government of India
   Ministry of Personnel, Public
   Grievances & Pensions,
   Department of Personnel and Training

Room No. 361,
Lok Nayak Bhawan,
Khan Market,
New Delhi.
Dated the 22 June, 98

OFFICE MEMORANDUM

Subject:- Lifting of ban on creation/filling up of posts in the Non-Statutory Departmental Canteens/Tiffin Rooms located in Central Government Offices.

The undersigned is directed to draw attention of the various Departments to the Department of Personnel and Training’s O.M No. 3/1/92-Dir. (C) dated 30th January, 1992/3rd February, 1992 imposing a complete ban on creation and filling up of posts in Canteens till further instructions in the matter and to say that after a fresh review of the position and after considering the feasibility of arranging office catering through alternative means, it has been decided to revoke the ban with immediate effect. As a result the various Departments/Establishments having Departmental Canteens/ Tiffin Rooms set up under the guidelines issued by the Department of Personnel and Training are now free to fill up the vacancies in their Canteens/Tiffin Rooms, keeping in view the instructions issued by the Ministry of Finance from time to time.

2. While taking necessary action to fill up the vacancies, the following aspects may be borne in mind and strictly adhered to:-
   (i) Vacancies which remained unfilled for a period of more than one year would be deemed as having
   lapsed in terms of Ministry of Finance, Department, of Expenditure, OM No. 7(7)-E (Coord) /93 dated 3.5.93. Therefore, such vacancies can be filled up by the Departments/Establishments only after following the normal procedure for creation/revival of the posts.

Any vacancy which has remained vacant for less than one year can however, be filled up directly by taking immediate necessary action and thereby avoid lapsing of such vacancies also.

As employment in the Canteens has been declared as employment under the Government, the procedure laid down for such employment will be strictly followed in all cases. Besides, the recruitment would be required to be done strictly in conformity with the Recruitment Rules for which a Model has already been circulated to the Departments. Vide this Department’s O.M. No. 3/2/94-Dir. (C) dated 1st March, 1995.

Before resorting to direct recruitment, the vacancies may be duly considered for filling up by promotion (if so provided in the Recruitment Rules) in the first instance.

Further, the claims of casual/adhoc employees already borne on the strength of the Canteens may be considered for regularisation.

Deceased and the conditions on the Government in the Government.

Pending requests for employment on the Canteen grounds from the next of kin of deceased Canteen employees may also be duly considered as per the normal procedure.

In no case, recruitment will be resorted to in the Canteen over and above the staff strength already authorised and sanctioned by the competent authority for the purpose. The authorisation for different Canteens/
Tiffin Rooms is laid down in Annexure III in the booklet ‘Administrative Instructions on Departmental Canteens’ (Green Book). The yardstick for categorisation of Canteens into various types is also laid down vide Chapter I (para 1.6) of the Green Book. Relevant extracts of these provisions are enclosed. Registration numbers had been allotted to those Canteens which had sought registration prior to 31st July, 1993 indicating their categorisation. In the case of Canteens/Tiffin Rooms whose functioning had been regularised under the provisions of this Department’s O.M No. 3/4/96-Dir. (c) dated the 20th March, 1997 also, the norms relating to categorisation as ‘A’ type, ‘B’ type etc. will be strictly adhered to and the total employment in them kept within the prescribed maximum limits. Higher categorisation will not be adopted where the user strength has only marginally exceeded. In case of any doubt in the matter, this Department may be consulted so as to ensure that there is no case of employment over and above the authorised strength. In case additional staff is justified on the basis of authorisation, then normal procedure for creation of posts will have to be followed.

3. All concerned Departments are requested to take immediate necessary action to fill up vacancies in Canteens/Tiffin Rooms by according due priority to the matter and by following the prescribed procedure. Departments may also urgently disseminate the contents of this O.M to all their attached/subordinate offices/establishments.
4. This issues with the concurrence of the Home Finance Division vide their U.O No. 985/98/AFA(P) dated 17th June, 1998.

(1) (S.T. RAJAN)
DIRECTOR (CANTEENS)
TELE : 4625818
FAX : 011-4624821

To

1. All Ministries/Departments to the Government of India (as per standard list).
   (For kind attention of Directors/Deputy Secretaries, Incharge of Administration/Establishment Divisions).

2. Ministry of Finance/Department of Expenditure (E-Coord-I).

3. Ministry of Home Affairs, Home Finance Division, North Block, New Delhi.

4. CGDA, R.K. Puram, New Delhi.

5. All Controller of Accounts in Ministries/Departments.

6. Comptroller and Auditor General of India, New Delhi.

7. The Registrar, Supreme Court of India, Tilak Marg, New Delhi.

8. Section Officer (Canteens), Department of Personnel and Training with 500 spare copies.

9. Office of the Joint Secretary (Training) and CAC, Ministry of Defence, C-II Huttments, Dalhousie Road, New Delhi-110011.

1.6 Types of Canteens/Tiffin Rooms.

The types of Canteens/tiffin Rooms, depending upon the strength of the establishment office staff have been categorised into the following types:-