This office memorandum details the grant of funds for the modernisation of non-statutory departmental canteens located in Central Government Offices. The Department of Personnel & Training (DoPT) is providing financial assistance to Ministries/Departments to assess the need for modernisation and submit proposals. Funds will be granted on a first-come, first-served basis, with specific grant amounts allocated based on canteen type. The memorandum outlines guidelines for proposal submission, including required documentation, cost estimates, and the need for proper maintenance of modernized facilities. It also clarifies that no further financial support will be provided from the government side, and canteens should review pricing to cover increased costs. The document also includes a list of Institutes of Hotel Management for technical guidance and a proforma for submitting proposals.
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No. 21/1/2020-Dir.(CEC)
Government of India
Ministry of Personnel & Public Grievances & Pensions
Department of Personnel & Training
3^{rd } Floor, Lok Nayak Bhavan
Khan Market, New Delhi
Dated the 3^{rd } July, 2025
OFFICE MEMORANDUM
Subject:- Grant of funds under Modernisation of Non-statutory departmental canteens located in Central Government Offices- reg.
The undersigned is directed to refer to this Department’s O.M. of even number dated 23.05.2025 (copy enclosed) on the above subject and to say that Canteen Employees Cadre Section, DoPT grants funds for modernisation of Non-statutory departmental canteens functioning from Central Government Offices. The Ministries/ Departments are requested to assess the need for modernisation of departmental canteens under their administrative charge and may submit their proposals in accordance with O.M. No.- 20/1/2015-Dir.(C) dated 31.07.2015 (copy enclosed) after obtaining approval of their IFDs.
- The funds would be granted on first cum first serve basis and the proposals fulfilling criteria of O.M. dated 31.07.2015 would be granted funds in next Financial Year i.e. 202627. The details of Authorised Controller Code (Pr. AO), Authorised PAO code and Authroised DDO of the concerned Department/ Office of the respective departmental canteen is also to be provided with the proposal.
- As this is one time grant, the Ministries/ Departments who have already forwarded the proposals or received the grant earlier need not submit the proposal again.
(Satyendra Singh)
Under Secretary to the Government of India
Tel No. :- 011-24646961
To,
All the Ministries/ Departments of Government of India (As per standard list).
Attention :- JS/ Director (Administration) of the concerned Establishment) for necessary action for further dissemination to all concerned Establishment/ Attached/ Subordinate Office under their jurisdiction and administrative control.
No.20/1/2015-Dir.(C)
Government of India
Ministry of Personnel, P.G. and Pensions
(Department of Personnel & Training)
Lok Nayak Bhawan, Khan Market,
New Delhi, dated 31st July, 2015
OFFICE MEMORANDUM
Subject: Grant of funds for Modernisation of Non-Statutory Departmental Canteens located in Central Government Offices.
The undersigned is directed to state that Department of Personnel and Training has initiated a scheme whereby financial assistance would be provided to individual Ministries/Depts. and their attached/subordinate offices for the modernisation of Departmental Canteens under their administrative charge.
- Approved scheme for provision of funds to Ministries/Depts. and their attached/subordinate offices is enclosed for ready reference. The funds will be provided on first-cum-first serve basis.
- All Ministries/Depts. and their attached/subordinate offices are requested to assess the need for modernisation of Departmental Canteens under their administrative charge and forward their proposal for grant of funds to this Department after obtaining the approval of respective IFDs.
P. Thakur
(Pratima Tyagi)
Director(Canteens)
Encl: As Above.
To
All the Ministries/Departments of the Government of India (As per the standard list)(Attention JS/Director(Administration) of the concerned Establishment) for necessary action for further dissemination to all concerned Establishment/Attached/Subordinate Offices under their jurisdiction and administrative control.
GRANT OF FUNDS FOR MODERNIZATION OF DEPARTMENTAL CANTEENS
Non-Statutory Departmental Canteens have been functioning in various Central Government Offices as one of the important measure of welfare for employees. In order to improve functioning of Departmental Canteen so that they effectively contribute towards welfare of employees, DOPT proposes to grant financial assistance in following pattern for Modernization of Departmental Canteens.
| CATEGORY OF CANTEENS | AMOUNT OF GRANT |
|---|---|
| ‘D’ Type Canteen | Rs. 5 lakhs |
| ‘C’ Type Canteen | |
| ‘B’ Type Canteen | |
| ‘A’ Type Canteen | |
| ‘2A’ Type Canteen | Rs. 10 lakhs |
| ‘3A’ Type Canteen | |
| ‘4A’ Type Canteen | |
| ‘5A’ Type Canteen | |
| ‘6A’ Type Canteen | Rs. 15 lakhs |
| ‘7A’ Type Canteen | |
| ‘8A’ Type Canteen | |
| ‘9A’ Type Canteen | |
| ’10A’ Type Canteen | Rs. 20 lakhs |
1. Introduction
DOPT recognizes the need for modernization of Departmental Canteens as a part of staff welfare measure. With a view to enhance staff welfare and satisfaction of employees, it is proposed to execute modernization of canteen through funding from non-plan budget of DOPT earmarked for staff welfare.
2. Aims and Objectives
The Scheme aims at modernization of the existing departmental canteens through suitable measure like upgradation of kitchen equipments, kitchenware providing furniture suitable for canteen requirement like high table, side table, improving storage capacity, safe and hygienic storage of raw materials through deep refrigerators and other related equipments.
3. Planning
While planning modernization, the requirement of Ministries/Departments/Offices to which the Departmental Canteen is catering should be taken into account.
a) The planning need to take into account the requirement of total number of users. Ministry should also take into account minimum requirement of eatables/beverages for employees.
b) The dining space requirement, sitting facilities should be planned in such a way that the allotted canteen space is able to meet requirement of average number of employees visiting the canteen.
c) Need for fuel saving equipments may also be kept in view.
d) Need for maintenance of hygiene and proper refrigeration of raw materials should be taken into account.
4. Modalities
The proposals received from various Ministries will be examined by a committee consisting of Dir (C) and US (W) under Chairmanship of Chief Welfare Officer, DOPT. Grants will be released based on recommendation of the Committee.
5. Basic Guidelines
The Scheme is applicable to Departmental Canteens under the administrative control of various Ministries/Departments/Attached/Subordinate Offices in Delhi/Outside Delhi.
Proposals need to fulfill the aims and objective of the Scheme. In case modernization proposal exceeds admissible grant amount, the Balance of expenditure may be funded by respective Ministries/Departments in consultation with IFD.
All materials to be used/procured for modernization should be based on functional requirement and should be cost effective.
The proposal should be prepared in accordance with the various provisions of General Financial Rules.
A certificate will have to be provided that funds granted for modernization of canteens will not be used for Capital Grants for starting new canteens, nor they would be used as replacement Grants and grants for repairing of main equipment as specified vide DOPT O.M. No.12/5/91-Dir(C) dated 09.04.1992 (Copy enclosed).
Procurement of furniture and other equipments, if included in the proposal, would be governed by the instructions relating to the purchase of stores as contained in Chapter-6 (Procurement of Goods and Services) of General Finance Rule, 2005.
The proposal should not involve any alteration in the basic structure of the building. Any addition to the electric loads should be done in consultation with the concerned authorities.
The Ministries/Departments, in consultation with the executing agency will ensure that standardized good quality materials are used in both civil and electrical works.
Proposals should contain approval of the Financial Adviser of the Ministry/Department concerned.
The proposal should be submitted in prescribed Proforma enclosed.
3. Guidelines for Proposals for Furniture
Proposal should clearly specify the number of each item of furniture proposed to be procured and present availability of furniture. The mode of acquisition of furniture will be left open to the Ministries/Departments after following requisite formalities.
The furniture to be procured should be environment-friendly and fire-resistant.
4. Guidelines for Proposals Relating to Demands for Equipment
Proposals relating to demand for Kitchen equipment should be part of the composite proposal. Departments may consult and take technical guidance from Institutes of Hotel Management (IHM) functioning under the control of Ministry of Tourism located nearest to their canteen while finalizing the requirement/proposal for kitchen equipments. For this purpose, list of such IHMs is enclosed. The purchase of such equipments should be made in accordance with the Chapter 6 (Procurement of Goods and Services) of the General Financial Rules, 2005.
The proposals relating to purchase for equipment should be supported by efficiency gains, and the necessity of the same in the Ministry/Department.
8. Implementation
The Ministries/Departments should monitor the execution of the projects to ensure that there is no gap between proposed modernization scheme and actual execution. The utilization certificates would be required to be furnished by the user Ministries/Departments.
9. Post Execution
Ministries/Departments should ensure proper upkeep and maintenance of their modernized canteens.
10. Other Guidelines
The Ministries/Departments/Attached/Subordinate Office will submit a Status Report within one month of completion of project.
PROFORMA FOR SUBMISSION OF PROPOSALS SEEKING FUNDS UNDER THE SCHEME FOR MODERNIZATION OF NON-STATUTORY DEPARTMENTAL CANTEENS LOCATED IN CENTRAL GOVERNMENT OFFICES
| 1. | Name of the Ministry/Department/Attached/Subordinate Office | |
|---|---|---|
| 2. | Name and location of Departmental Canteen for which funds are required | |
| 3 | Type of canteen | |
| 3.1 | Need for modernizing the canteen | |
| 4.1 | Objectives to be met as a result of modernization of canteen | |
| 4.2 | Brief write up on how the upgraded facilities would benefit the users | |
| 5 (a) | Component-wise details of the proposal and funds requirement (Items should be clearly prioritized and be mentioned in that order ) – Rupees. | |
| Sl. No. | Item (s) required | Requirement of funds |
| Nos. | ||
| 1 | 2 | 3 |
| (i) Fur. & Fix. (ii) Equipments (iii) Electrical (iv) Civil (v) Others In case IHM has been consulted please indicate the same |
||
| Total | ||
| 6 | State whether the proposal: (i) Has been approved by Financial Adviser? If so, attach a copy of the note showing his/her approval |
|
| ii) if modernization involves Civil & Electrical Works, please, attach existing layout plan for canteen as well as proposed layout plan and cost estimate separately for Civil & Electrical Work | ||
| — | — | — |
| iii) Certificate that funds will not be used for purposes Capital Grant, Replacement grant, Grants for repairing main equipment in compliance of DOP&T OM No. 12/5/91-Dir (C), dated 9.4.92 (copy enclosed) | ||
| 7. | Other information, as specified in the guidelines, justifying the proposal. | |
| 8. | (a) Name and complete address of Pay & Accounts Office of the concerned Ministry/Department. | |
| (b) Name and complete address of Chief Controller of Accounts (concerned Ministry/ Department) | ||
| 9. | Name address and telephone number of officer (s) who could be contacted for supply of additional information |
|
| 10. | List of Enclosures |
(Name of the Officer) Designation Ministry/Department/Office of Tele. No.
Government of India, Ministry of Tourism
Institutes of Hotel Management following National Council for Hotel Management & C.T. Courses
List of Institutes offering B.Sc in Hospitality & Hotel Admin. with Specialization
| Name of IHMs | Tel: / Fax no. / Email / Website |
|---|---|
| Institute of Hotel Management, S.J. Polytechnic Campus, Sashadri Road, Bangalore-680001 | Ph. No. 080-22261560 Fax: 080-22268162 E-mail: ihm@varc.com Website: www.ihmbangalore.kar.nic.in |
| Institute of Hotel Management, CIT Campus, TTTI-Tharamani, P.O. Chennai-600113 | Ph. No. 046-22541529 Fax: 046-22541815 Email: hmchen@datsone.in Website: www.ihmcheinat.org |
| Institute of Hotel Management, Library Avenue, Pune, New Delhi- 110012 | Ph. No. 011-25842429 Fax: 25843177 Email: hmpsae@rediffmail.com Website: www.hmpsae.net |
| Institute of Hotel Management, Alto Porvenirs, Bardas, Goa- 453521 | Ph. No. 0832-2417252 Fax: 0832-2417259 Email: hmpsa@samthemet.in Website: www.hmpsa.nic.in |
| Institute of Hotel Management, F-Ross, D D Colony, Vidyanagar, Hyderabad-600007 | Ph. No. 045-27427569 Fax: 045-27427809 Email: fcmbyderabad@rediffmail.com Website: www.frmhd.org |
| Institute of Hotel Management, F-18, Terabia Road, Kolkata- 730288 | Ph. No. 053-24314218 Fax: 053-24314281 Email: hmcal@varl.net Website: www.ihmcchere.com |
| Institute of Hotel Management, Year Saverker Marg, Dadar (N), Mumbai-400028 | Ph. No. 022-24457241 Fax: 24449776 Email: admin@hmctan.edu Website: www.ihmtan.edu |
List of Institutes offering B.Sc in Hospitality & Hotel Admin. (General Course)
| Name of IHMs | Tel: / Fax no. / Email / Website |
|---|---|
| Guru Nanak Institute of Hotel Management, 157/F, Bilgunj Road, Panthalli, Near Sodapur station, Kolkata, West Bengal-700114 | Ph. No. 033-25231245, 08030106054(M) Fax: 033-25231248 Email: info@gohm.ac.in Website: www.gohm.ac.in |
| Institute of Hotel Management, 1100 Quartara, Near Academy of Adnan, Bhopal-462018 | Ph. No. 0755-2464397 Fax: 0755-2468049 Email: jrnhajsa@ihmtan.com Website: www.ihmtan.com |
| Institute of Hotel Management, Year Saverder Bal Nagar, Shubarsreeva-781004 | Ph. No. 0678-2561241 Fax: 0678-2566663 Email: hospitality@ihmtan.org Website: www.ihmtan.org |
| Dr. Ambedkar Institute of Hotel Management, Sector 42 D, Chandigarh- 160934 | Ph. No. 0172-2604833 Fax: 2611906 Email: ihm_ohd@yahoo.com Website: www.ihmchandgarh.org |
http://tourism.nic.in/TourismDivision/AboutContent.aspx?Name=Human%20Resource% 29-07-2015
Government of India, Ministry of Tourism
Page 2 of 4
| Institute of Hotel Management, Bhaippur, Patla Kudasan, Gandhinagar-382421 | Government of India, Ministry of Tourism
Page 3 of 4
http://tourism.nic.in/TourismDivision/AboutContent.aspx?Name=Human%20Resource% 29-07-2015 Page 4 of 4 K C College of Hotel Management Karyam Road, Nawanshahr, Punjab Ph No 01823-833836 Fax: Email: shahid.isshim@gmail.com Website: www.kisshm.com Vol’s College of Science Vidan Nagar, P V Vadaliyaingam Road, Patlavaram, Chennai Ph. NO. 644-22882507 Fax: Email: bannett18@gmail.com Website: www.vasc College.com MGR Institute of Hotel Management Sridhni Garden, Vaissaravahkam, Chennai Ph. NO. 044-24869004 Fax: Email: mgrihmak@yahoo.co.in Website: www.mgrcatering.in Desh Bhagat Institute of Hotel Management Amitoh Road, Mandi,Gobhudgarh, Punjab – 147381 Ph NO. 01785-528510 Fax: Email: contact@deshmagathistitutes.com Website: www.deshmagathistitutes.com Food Craft Institutes under State / UT Governments following National Council for Hotel Management & Catering Technology Courses
http://tourism.nic.in/TourismDivision/AboutContent.aspx?Name=Human%20Resource%… 29-07-2015 Most Immediate(720) No.12/5/91-Dir(C) 3rd Floor Dated: 7th April, 92 OFFICE MEMORANDUMSUBJECT: Non-statutory departmental/cooperative canteens/Tiffin rooms located in Central Government Offices.The undersigned is directed to say that employees of the non-statutory departmental/cooperative canteen/tiffin rooms located in Central Government offices have been treated as Central Government employees w.e.f. 1.10.91 in terms of the judgement of the Hon’ble Supreme Court of India and the orders contained in this Department’s OM No.12/5/91-Dir(C) dated 29th January, 1992.
continued. are to be kept out of the Government activities. Therefore, sale proceeds of the Departmental Canteens may continue to be deposited in the Nationalised Bank as hitherto and accounts may be operated as per the instructions contained in the Green Book. It may be noted that the sale proceeds are not to be deposited under Government revenue.
R.C. RICHARTEA To
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