No.11/1/2015-CS. II (B)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan,

Khan Market, New Delhi-110 003

Dated: 27th March, 2015.

OFFICE MEMORANDUM

Subject: Promotion of UDCs of Central Secretariat Clerical Service (CSCS) to the Assistant’s Grade of Central Secretariat Service (CSS) on Ad-hoc basis.

The undersigned is directed to refer to this Department’s O.M. No. No.12/1/2011-CS.II (B) dated 9th February 2015 wherein a list of 380 officials was circulated. Compliance report was also sought from the cadre units with regard to the inclusion in the SL 2003(extended) of UDC grade. All the cadre units have given their report to effect that the officials have been included in SL 2003(extended) and stand promoted.

2. In this connection attention is invited to this Department’s O.M. of even number dated 12.02.2015 whereby the promotion of UDCs to the grade of Assistant (ad-hoc) was made by this Department. Some more vacancies which remained unfilled are being filled up now. Since, it would take some more time to fill up the DR vacancies of CGLE 2013 and 2014, it has been decided to grant ad-hoc promotion to the grade of Assistants to those officials figuring in the list enclosed (Annexure-I). All the Cadre Units are requested to issue promotion orders of UDCs figuring in the list, subject to their fitness and clearance from vigilance angle. To the extent the vacancies are available in the individual cadre units, ad-hoc appointees shall continue to work in the same cadre unit. In case there are no vacancies to accommodate the ad-hoc appointees, such of these officials shall be re-deployed by this Division to other cadre units where there are surplus vacancies. This ad-hoc promotion would be initially for a period up to 30-06-2015 or until further orders or till regular Assistants become available through the normal mode of recruitment as prescribed under the CSS Rules, whichever is earlier.

3. The above category of officials may be promoted / appointed as Assistants on ad-hoc basis, after assessing their suitability for promotion by screening the records (APARs) of the officials after ensuring that these officials are clear from the vigilance angle. The ad-hoc promotion/appointment is subject to following conditions:-

(i) The ad-hoc appointment shall not confer on the appointees any right to continue in the grade indefinitely or for inclusion in the select list or to claim seniority in the Assistant Grade of CSS;

(ii) Ad-hoc appointments may be terminated at any point of time without giving any reason therefore;

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(iii) The appointment on ad-hoc basis will take effect from the date of taking over charge of the post of Assistant of CSS.

(iv) The ad-hoc appointees would attend and qualify the mandatory training as and when nominated by CS.I (Training) Section of this Department, (if not already done), failing which they shall have no claim for inclusion in the regular select list of Assistant.

4. The willingness of the officials on deputation as to whether they are willing to revert back to the cadre with a view to avail of the promotion will be obtained by the Ministry/Department from where the officials(s) have proceeded on deputation.

5. Procedure regarding deployment of surplus officials:-

A cadre unit consists of sub-cadre units as well. Choices of the UDCs of the sub-cadre who are to be promoted as Assistant may be obtained and deployed in the cadre units/sub-cadre units. For example, if 10 UDCs are covered in the list who are to be promoted as Assistant and only 6 posts are available in the cadre unit and sub-cadre unit put together, the 6 ad-hoc Assistants (Senior most) shall be allotted as per their choices and the details of the remaining 4 officials (Junior most) along with their preferences shall be sent to CS.II Division for their onward deployment in those cadre units where there are surplus vacancies. The DPC proceedings and the promotion of the officials as Ad-hoc Assistants in the manner as indicated above shall be completed as quickly as possible and in no case later than 06.04.2015. The details of the surplus officials who could not be accommodated in the cadre unit/sub-cadre unit be sent to CS.II Division before 06.04.2015 positively.

6. All the cadre units are requested to take necessary action and the whole process be completed on top priority basis by 10.04.2015. A copy of the appointment order may be endorsed to this Department. A report indicating the name and details of the UDCs who have been appointed/promoted to the post of Assistant on ad-hoc basis as well as those who have not been found fit, with reasons therefor, may be sent to this Department by 10th April, 2015 in the prescribed proforma enclosed(Annexure-II).

Encl: Proforma

Kameshwar Mishra)

Under Secretary to the Government of India

Tele No.24623157

To

All Ministries/Departments

Extended Select List-2003

Proforma to be furnished by Cadre Units after conduct of DPC

*Reason for non promotion like not found fit/on leave/Deputation/Suspension/Vigilance case/Lack of vacancy etc. @Also furnish details with regard to qualifying the training programme under Cadre Training Plan (CTP).

All the above details have also been updated in the web management system. (Under Secretary) (Admn)