This Office Memorandum details the guidelines for the rotational transfer of Personal Assistants (PAs) in the Central Secretariat Stenographers Service (CSSS). It outlines the categorization of Ministries/Departments into Group ‘A’ and ‘B’, the prescribed tenure for PAs in each group, and the process for requesting transfers. Key provisions include mandatory transfers between groups after 8 years, exemptions for officers nearing superannuation, and a process for officers to express their posting preferences. The memorandum also specifies the roles of the Placement Committee and Cadre Units in facilitating these transfers. It provides annexures listing the Ministries/Departments in each group, details of officers eligible for transfer, and a proforma for officers to indicate their preferences.
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No. 5/2/2017-CS-II(C)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
(CS-II Division)
3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi-110003
Dated: 20th June, 2018
Office Memorandum
Subject: Rotational transfer of PA of CSSS- Furnishing of personal information thereof-reg.
The undersigned is directed to say that as per this Department’s OM No. dated 22.07.2015, the rotational transfer under RTP in the PA Grade is to be undertaken once in a year. Rotational transfer of PAs for the year 2016 has been due and it has, therefore, been decided to carry out transfer in the PA Grade of CSSS keeping in view the following parameters:
(i) Ministries/Departments are categorized into Group ‘A’ and Group ‘B’ for posting/transfer.
(ii) The proposed RTP provides tenure of 8 years for a PA in a Ministry/Department, if an officer has served his tenure in List ‘A’, he/she will be mandatorily transferred to List ‘B’ and vice versa.
(iii) In List ‘A’, certain Ministries qualify for a reduced tenure by one year.
(iv) An officer on transfer shall be posted from List ‘A’ → List ‘B’ and List ‘B’ → List ‘A’, if he/she has completed the prescribed tenure.
(v) An officer who is to be transferred out from the current Ministry/Department on completion of prescribed tenure may also be allowed option for posting in a Ministry/Department where he earlier served subject to the condition that there is a gap of period which is equal to the tenure prescribed for the post.
(vi) Officers who are within two years of superannuation will be exempted from rotational transfers.
(vii) For calculation of residency in a Ministry/Department, the cut-off date has been taken as 01.07.2016.
(viii) Officers serving in PMO, Cabinet Secretariat, Offices of Offices of Attorney General and Addl. Solicitor General. It is considered necessary that these offices may be allowed to retain officers of choice beyond the prescribed tenure under RTP. However, before issue of transfer orders under RTP, these offices will be notified about the officers matured for transfer and if the office concerned decides to retain any of the officers also keeping in view the willingness of the officers concerned, it will inform
DoP&T and such officers will be exempted under RTP. This exercise will be repeated every year.
(viii) The Placement Committee will recommend posting of officers under RTP keeping in view relevant factors viz., vacancies, past experience, seniority, specialized training done, preference for posting etc.
- List wise distribution of Ministries/Departments is at Annexure-I. The list of brief details of officers who are likely to be considered for rotational transfer is at Annexure-II. The information relating to vacancies is at Annexure-III.
- All the Ministries/Departments are requested to verify the list of officers (Annexure-II) and any addition or deletion, if required, may kindly be brought to the notice of this Department without any delay.
-
In respect of the officials who had completed their tenure on 01st July, 2016 and are posted at outstation posts, the concerned Cadre Units may be requested to take necessary action under the provision of Para 14 under RTP and the requisite information may be forwarded to this Department.
-
The officers listed at Annexure-II are requested to exercise their options for further posting in the Ministries/Departments in the other Group or as the case may be as per the RTP latest by 29.06.2018 in the format at Annexure-IV. Maximum three choices within the available vacancies may be exercised. If option is not received by 29.06.2018, it will be presumed that the officer has no specific choice and posting will be decided by the Placement Committee accordingly.
-
This OM is available on the website of this Department at the following path:
www.dopt.gov.in → About US → Central Secretariat → Central Secretariat Stenographers Service (CSSS) → Rotational Transfer Policy.
(Chirabrata/Sarkar)
Under Secretary to the Govt. of India
Tel: 24623157
To
US (Admn) of all cadre units of CSSS
Group-A Ministries/Departments
| S.No. | Name |
|---|---|
| 1 | Animal Husbandry, Dairying & Fisheries |
| 2 | Agriculture & Cooperation |
| 3 | Culture |
| 4 | Defence |
| 5 | Personnel & Training |
| 6 | Earth Sciences |
| 7 | Food & Public Distribution |
| 8 | Home Affairs |
| 9 | Higher Education |
| 10 | Legal Affairs |
| 11 | Minority Affairs |
| 12 | Micro, Small and Medium Enterprises |
| 13 | NITI Aayog |
| 14 | Posts |
| 15 | Rural Development |
| 16 | Social Justice & Empowerment |
| 17 | Supply Division |
| 18 | Tribal Affairs |
| 19 | Union Public Service Commission |
| 20 | Urban Development |
| 21 | Women & Child Development |
| 22 | DONER |
| 23 | Panchayati Raj |
Group-B Ministries/Departments
| S.No. | Ministries/Departments |
|---|---|
| 1 | Civil Aviation |
| 2 | Coal |
| 3 | Commerce |
| 4 | Consumer Affairs |
| 5 | Corporate Affairs |
| 6 | Environment, Forests & Climate Change |
| 7 | Expenditure |
| 8 | Fertilizers |
| 9 | Health & Family Welfare |
| 10 | Information & Broadcasting |
| 11 | Industrial Policy & Promotion |
| 12 | Labour & Employment |
| 13 | Mines |
| 14 | New & Renewable Energy |
| 15 | Petroleum & Natural Gas |
| 16 | Power |
| 17 | Road Transport & Highways |
| 18 | Science & Technology |
| 19 | Shipping |
| 20 | Steel |
| 21 | Telecom |
| 22 | Textiles |
| 23 | Water Res., RD & GR |
| 24 | Youth Affairs & Sports |
| 25 | AYUSH |
| 26 | Skill Dev. & Enterpreneurship |
| 27 | Food Processing |
| 28 | Heavy Industries |
List of PAs of Group-A
| S.No. | Cadre Unit | Name | Date of Birth | SLY |
|---|---|---|---|---|
| 1 | MHA(MOSPI) | RK Matta | 01-03-64 | 1994 |
| 2 | MHA(Cab Sec.) | D. Sudheer | 03-03-69 | 2010 |
| 3 | MHA(Cab Sec.) | Tripti Dupar | 12-12-79 | 2010 |
| 4 | MHA(Cab Sec.) | Sanjay Kumar | 01-03-74 | 2012 |
| 5 | MHA(MOSPI) | N. Jitendra | 05-06-77 | 1999 |
| 6 | MHA(PMO) | Bechu bhagat | 10-04-69 | 2010 |
| 7 | Rural Development | A.K. Khosla | 30-10-64 | 2010 |
| 8 | UPSC | K. Sreenathan | 16-07-61 | 2010 |
| 9 | Legal Affairs | Trisha Surangi | 30-07-64 | 2010 |
| 10 | Legal Affairs | Kanchan madan | 22-11-63 | 2010 |
| 11 | Animal Husbandry | Shishya Pal | 15-12-66 | 2010 |
| 12 | Legal Affairs | Archana Govil | 02-01-67 | 2010 |
| 13 | Agri & Co. | R.K. Lamba | 20-12-62 | 2010 |
| 14 | Legal Affairs | K.G. Sharma | 09-02-62 | 2010 |
| 15 | Legal Affairs | Suman Lata Jaswal | 30-06-63 | 2010 |
| 16 | UPSC | Shiv Dutt Joshi | 01-01-65 | 2010 |
| 17 | UPSC | Radhey Shyam Kathuria | 30-04-65 | 2010 |
| 18 | Legal Affairs | Radha Venkatesan | 23-06-63 | 2010 |
| 19 | Legal Affairs | Saroj Bhayana | 06-04-62 | 2010 |
| 20 | UPSC | Ashok Kumar Khurana | 18-06-65 | 2010 |
| 21 | MSME | Vandana Monga | 18-03-71 | 2010 |
| 22 | Legal Affairs | Babita Mehra | 10-05-69 | 2010 |
| 23 | MSME | B. Hanumanta Rao | 01-02-68 | 2010 |
| — | — | — | — | — |
| 24 | Legal Affairs | Renu Narwani | 29-09-68 | 2010 |
| 25 | Legal Affairs | Meena Lalwani | 22-07-62 | 2010 |
| 26 | Minority Affairs | Debashis Panja | 15-08-60 | 2010 |
| 27 | Minority Affairs | Meenakshi Bajpai | 02-03-68 | 2010 |
| 28 | SJ&E | J.S. Chugh | 17-02-68 | 2010 |
| 29 | Rural Development | Shyam Sharma | 10-06-65 | 2010 |
| 30 | Legal Affairs | A.K. Chadha | 22-03-61 | 2010 |
| 31 | SJ&E | Sheela Gupta | 10-02-69 | 2010 |
| 32 | MHA(MOSPI) | Ajeet Kumar | 01-03-77 | 2015 |
| 33 | Legal Affairs | P.V. Naryanana | 28-04-66 | 2010 |
| 34 | Legal Affairs | Rajesh kr. Chakraborty | 27-10-73 | 2012 |
| 35 | Legal Affairs | Shammi Chhabra | 10-11-67 | 2010 |
List of PAs of Group-B
| S.No. | Cadre Unit | Name | Date of Birth | SLY |
|---|---|---|---|---|
| 1 | Expenditure (FinancialServices) | G. Jagdeesan | 28-02-65 | 2010 |
| 2 | EF&CC | Monika Dhingra | 12-01-74 | DR-95 |
| 3 | Water Res., RD&GR | Raj Kumar | 28-08-70 | 1995 |
| 4 | Civil Aviation | Ashutosh Kumar Nigam | 27-06-75 | 2010 |
| 5 | Telecom | Sunita Rawat | 12-09-78 | 2011 |
| 6 | IP&P | Jai Gopal Singh | 30-07-74 | 2013 |
| 7 | Civil Aviation | F.H. Joseph | 14-01-61 | 2010 |
| 8 | Telecom | K. Mahendran | 08-12-66 | 2010 |
| 9 | Telecom | J.L. Bajaj | 05-01-62 | 2010 |
| 10 | Sci. & Tech. | Rita Bhatia | 01-07-62 | 2010 |
| 11 | Power | S.K. Mitra | 15-12-60 | 2010 |
| 12 | IP&P | Lalit Kumar Arora | 29-04-65 | 2010 |
| 13 | IP&P | Baipotu Ram Mohan | 12-05-67 | 2010 |
| 14 | Power | Anil Kumar | 13-03-67 | 2010 |
| 15 | Road Transport & Highways | Sudha Ramanujam | 09-05-67 | 2010 |
| 16 | IP&P | V. Raghvaiah | 19-06-64 | 2010 |
| 17 | Water Res., RD&GR | Subhangi Sharma | 23-08-67 | 2010 |
| 18 | Health & Family Well | Sitamani Ramesh | 25-12-63 | 2010 |
| 19 | Water Res., RD&GR | Subha Laxmi | 05-05-71 | 2010 |
| 20 | Water Res., RD&GR | Aruna Sukhija | 13-06-61 | 2010 |
| 21 | IP&P | M.V. Jayalakshmi | 10-02-67 | 2010 |
| 22 | Sci. & Tech. | Chandra Sekhar Panda | 16-05-64 | 2010 |
| 23 | Corporate Affairs | Amod Kumar Pranav | 01-07-73 | 2010 |
| 24 | I&B | Poonam Bhandari | 02-12-64 | 2010 |
| 25 | Health & Family Well | S. Manimozhi | 10-03-62 | 2010 |
| 26 | Telecom | Sanjeev Puri | 09-05-67 | 2010 |
| 27 | Water Res., RD&GR | Prakash Chander | 15-09-66 | 2010 |
| 28 | Sci. & Tech. | Indira Srihari | 01-12-63 | 2010 |
| 29 | Sci. & Tech. | Gajinder Chauhan | 02-02-62 | 2010 |
Vacancies in Group-A
| S.No. | Cadre Unit | Vacancy |
|---|---|---|
| 1 | Animal Husbandry, Dairying & Fisheries | 1 |
| 2 | Agriculture & Cooperation | 1 |
| 3 | Culture | 0 |
| 4 | Defence | 0 |
| 5 | Personnel & Training | 0 |
| 6 | Earth Sciences | 0 |
| 7 | Food & Public Distribution | 0 |
| 8 | Home Affairs | 7 |
| 9 | Higher Education | 0 |
| 10 | Legal Affairs | 14 |
| 11 | Minority Affairs | 2 |
| 12 | Micro, Small and Medium Enterprises | 2 |
| 13 | NITI Aayog | 0 |
| 14 | Posts | 0 |
| 15 | Rural Development | 2 |
| 16 | Social Justice & Empowerment | 2 |
| 17 | Supply Division | 0 |
| 18 | Tribal Affairs | 0 |
| 19 | Union Public Service Commission | 4 |
| 20 | Urban Development | 0 |
| 21 | Women & Child Development | 0 |
| 22 | DONER | 0 |
| 23 | Panchayati Raj | 0 |
| Total | 35 |
Vacancies in Group-B
| S.No. | Cadre Unit | Vacancy |
|---|---|---|
| 1 | Civil Aviation | 2 |
| 2 | Coal | 0 |
| 3 | Commerce | 0 |
| 4 | Consumer Affairs | 0 |
| 5 | Corporate Affairs | 1 |
| 6 | Environment, Forests & Climate Change | 1 |
| 7 | Expenditure | 1 |
| 8 | Fertilizers | 0 |
| 9 | Health & Family Welfare | 2 |
| 10 | Information & Broadcasting | 1 |
| 11 | Industrial Policy & Promotion | 5 |
| 12 | Labour & Employment | 0 |
| 13 | Mines | 0 |
| 14 | New & Renewable Energy | 0 |
| 15 | Petroleum & Natural Gas | 0 |
| 16 | Power | 2 |
| 17 | Road Transport & Highways | 1 |
| 18 | Science & Technology | 4 |
| 19 | Shipping | 0 |
| 20 | Steel | 0 |
| 21 | Telecom | 4 |
| 22 | Textiles | 0 |
| 23 | Water Res., RD &GR | 5 |
| 24 | Youth Affairs & Sports | 0 |
| 25 | AYUSH | 0 |
| 26 | Skill Dev. & Enterpreneurship | 0 |
| 27 | Food Processing | 0 |
| 28 | Heavy Industries | 0 |
| Total | 29 |
Proforma for filling up option
| 1. | Name | |
|---|---|---|
| 2. | Designation | |
| 3. | Ministry/Department | |
| 4. | Date of Birth | |
| 5. | Contact No./Mobile No. | |
| 6. | Educational Qualification | |
| 7. | Residential Address | |
| 8. | Name/Designation/Contact No. of the officer with whom posted at present |
|
| :– | :– | :– |
| (i) | Stenographer Grade ‘D’ | |
| (ii) | Personal Assistant | |
| :– | :– | :– |
| (i) | ||
| (ii) | ||
| (iii) |
Signature of officer
Signature of US (Admn.) /Estt.