This Office Memorandum details the process for the ad-hoc promotion of 603 Private Secretaries (PSs) to Principal Private Secretaries (PPSs) within the Central Secretariat Service (CSSS). It outlines the rotational transfer policy for officers, specifying tenure requirements (generally 6 years) and categorizing Ministries/Departments into Group ‘A’ and Group ‘B’ for posting/transfer purposes. The memorandum also addresses exceptions to the tenure policy, provisions for officers nearing superannuation, and the process for submitting preferences for posting. Cadre Units are requested to submit details of PPSs promoted on ad-hoc basis, along with vacancy positions, to facilitate the rotational transfer process. The document also includes proformas for officers to express their posting preferences and for Cadre Units to report vacancy details.
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No. 3/3/2018-CS.II(A)
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel \& Training)
(CS.II Division)
3rd Floor, Lok Nayak Bhawan
Khan Market, New Delhi-110003
Dated: the $8^{\text {th }}$ January, 2019
OFFICE MEMORANDUM
Subject: Promotion of Private Secretaries (PSs) to Principal Private Secretaries (PPSs) of CSSS on ad-hoc basis – calling of option – reg.
The undersigned is directed to refer to this Department’s OMs of even number dated 28.12 .2018 and 31.12 .2018 vide which $603(588+15)$ PSs have been promoted to the post of PPS of CSSS purely on ad-hoc basis for the period upto 30.06 .2019 or till the post are filed up on regular promotion or until further orders, whichever is earlier.
2. In para-6 of OM of even number dated 28.12 .2018 , it was mentioned that the Rotational Transfer of the officers, who have completed their tenure and have been adjusted on ‘as is where is basis’ will be carried out shortly as per the Rotational Transfer Policy.
3. In pursuance of the provisions of the Rotational Transfer Policy of CSSS issued vide this Department’s O.M. No. 25/28/2014-CS.II(A) dated 22.07.2015, on promotion, an officer shall be posted outside the Ministry/Department if he/she has served more than the prescribed tenure ( 6 years for PPS grade) in the same Ministry/Department in any capacity.
4. As per the revised rotational transfer policy, the following parameters will be taken into account:
(i) Ministries/ Departments are categorized into Group ‘A’ and Group ‘B’ for posting/ transfer.
(ii) The proposed RTP provides tenure of 6 years for PPS in a Ministry/ Department, if an officer has served his tenure in List ‘A’, he/ she will be mandatorily transferred to List ‘B’ and vice versa.
(iii) The tenure in respect of Cadre Units of Personnel \& Training, Defence, Expenditure, Home Affairs and Legal Affairs is however, reduced by one year.
(iv) An officer on transfer shall ordinarily be posted from Group ‘A’ to Group ‘B’ and Group ‘B’ to Group ‘A’, if they have completed the prescribed tenure. However, the officers presently posted in Group ‘A’ Ministries/Departments may opt for posting in the same Group on promotion. In that case on posting to Ministry/Department in
Group ‘A’ the tenure will be counted afresh. However, the option will not be available to officers currently posted in Group ‘B’.
(v) An officer who is to be transferred out from the current Ministry/ Department on completion of prescribed tenure may also be allowed option for posting in a Ministry/ Department where he earlier served subject to the condition that there is a gap of period which is equal to tenure prescribed for the post.
(vi) Officers who are within two years of superannuation will be exempted from rotational transfers.
(vii) For calculation of residency in a Ministry/ Department, provision under 19 (a) of Rotational Transfer Policy for CSSS issued vide OM No. 25/28/2014-CS.II(A) dated 22.07.2015 will be followed.
(viii) The Placement Committee will recommend posting of officers under RTP keeping in view the relevant factors viz., vacancies, past experience, seniority, specialized training done, preference for posting etc.
5. Cadre Units are requested to direct the PPSs whose have been promoted on ad-hoc basis, to submit their personal details alongwith preference for posting in the enclosed proforma (Annexure-I) to this Department by 16.01.2019, positively. The cadre-wise tentative vacancy position as on date may be seen as per Annexure-II. In case option is not received by due date, the posting would be finally decided by the Placement Committee. The officers concerned are also requested to take necessary action, in their own interest, in expediting the requisite information urgently.
6. Cadre units are also requested to furnish the confirmed number of vacancy position in the PPS grade of CSSS in the enclosed format (Annexure-III) to update the record and to initiate the Rotational Transfer of PPSs due for SLY-2018. The same may also be sent via email: sumit.k13@nic.in
7. It may be ensured that web based data in respect of the officers is completed and updated in the web based data system of this Department i.e. cscms.nic.in.
Under Secretary to the Govt. of India
Telefax: 24623157
To
- All the concerned Ministries/ Departments of CSSS.
- Officer concerned.
(Through DoP&T website)
Proforma for filling up option
| 1. | Name (Sh./Smt./Ms.) | |
|---|---|---|
| 2. | CSL No. | |
| 3. | Designation | |
| 4. | Date of Birth | |
| 5. | Present Ministry/Department |
|
| 6. | Personal contact Number | Off: Mob: |
| 7. | Educational Qualification | |
| 8. | Details of mandatory training last attended | |
| Level of the training | From | |
| Period | To | |
| Batch in ISTM |
- Experience (including deputation details)
| Designation | Ministry/Department/ Organization (including deputation details) |
From | To |
|---|---|---|---|
| Stenographer Grade ‘D’ | |||
| Personal Assistant | |||
| Private Secretary | |||
| Principal Private Secretary |
Note: The information furnished in the format should tally with the information available in the web based cadre management system. If the information in the web based cadre management system is not up to date, it should first be updated/corrected before submitting the form.
10. Preference for posting (Maximum three choices)
| SI. No. | Ministry/Department | Reasons |
|---|---|---|
| 1 | ||
| 2 | ||
| 3 |
Certified that I myself verified data pertaining to me in the web based cadre management system and the data available therein is correct and up to date.
Signature of Under Secretary (Admn.)
Department/Ministry
Tele:
(Signature of the Officer)
| Tentative Vacany position of PPS grade (Before adhoc promotion) | ||||
|---|---|---|---|---|
| S.No. | Cadre Units | Group | SS after cadre review | Vacancy |
| 1 | Agriculture & Cooperation | A | 42 | 13 |
| 2 | Animal Husbandary, Dairying \& Fisheries | A | 7 | 3 |
| 3 | Ayush | B | 9 | 6 |
| 4 | Civil Aviation | B | 15 | 6 |
| 5 | Coal | B | 8 | 3 |
| 6 | Commerce | B | 35 | 12 |
| 7 | Consumer Affairs | B | 6 | 4 |
| 8 | Corporate Affairs | B | 14 | 6 |
| 9 | Culture | A | 7 | 3 |
| 10 | Defence | A | 41 | 11 |
| 11 | DONER | A | 6 | 4 |
| 12 | Earth Sciences | A | 18 | 10 |
| 13 | Environment \& Forests | B | 33 | 4 |
| 14 | Expenditure | B | 91 | 31 |
| 15 | Fertilizers | B | 13 | 0 |
| 16 | Food \& Public Distribution | A | 13 | 6 |
| 17 | Food Processing Industries | B | 5 | 3 |
| 18 | Health and Family Welfare | B | 53 | 24 |
| 19 | Heavy Industry | B | 5 | 2 |
| 20 | Home Affairs | A | 131 | 56 |
| 21 | Housing and Urban Affairs | A | 85 | 48 |
| 22 | Industrial Policy \& Promotion | B | 16 | 7 |
| 23 | Information \& Broadcasting | B | 57 | 34 |
| 24 | Labour | B | 21 | 13 |
| 25 | Legal Affairs | A | 53 | 33 |
| 26 | Mines | B | 6 | 5 |
| 27 | Minority Affairs | A | 6 | 3 |
| 28 | MSME | A | 7 | 3 |
| 29 | New \& Renewable Energy | B | 14 | 10 |
| 30 | NITI AAYOG | A | 29 | 6 |
| 31 | Panchayati Raj | A | 6 | 1 |
| 32 | Personnel \& Training | A | 19 | 6 |
| 33 | Petroleum \& NG | B | 13 | 4 |
| 34 | Posts | A | 39 | 19 |
| 35 | Power | B | 63 | 40 |
| 36 | Road, Transport \& Highways | B | 30 | 20 |
| 37 | Rural Development | A | 28 | 16 |
| 38 | Science \& Technology | B | 43 | 33 |
| 39 | Secondary \& Higher Education | A | 19 | 6 |
| 40 | Shipping | B | 8 | 4 |
| 41 | Skill Development \& Entrepreneurship | B | 10 | 9 |
| 42 | Social Justice \& Empowerment | A | 16 | 7 |
| 43 | Steel | B | 8 | 3 |
| 44 | Supply | A | 0 | 0 |
| 45 | Telecommunications | B | 83 | 61 |
| 46 | Textile | B | 8 | 5 |
| 47 | Tribal Affairs | A | 5 | 1 |
| 48 | UPSC | A | 17 | 12 |
| 49 | Water Resources | B | 49 | 19 |
| 50 | Women \& Child Development | A | 10 | 3 |
| 51 | Youth Affairs \& Sports | B | 9 | 6 |
| 1329 | 644 |
Name of the Cadre Unit :-
Sanctioned Strength in PPS grade :-
Vacancies in PPS grade :-
Details of PPS presently working :-
| S.No. | Name of the officers (Sh./Smt./Ms.) |
Date of Birth | Date of Joining in present Ministry |
Remarks, if any |
|---|---|---|---|---|