This Office Memorandum details the procedures for fixing the range of seniority for promotion from Personal Assistant (PA) to Private Secretary (PS) Grade within the Central Secretariat Service (CSSS) for the Select List Year 2011. It outlines eligibility criteria based on unabsorbed PAs and those with approved service, requests Cadre Units to submit cases for assessment by the Departmental Promotion Committee, and specifies the information required – including incumbency positions, posting preferences, and lists of previously promoted/debarred officers. Several annexures are included to standardize the submission of this information, covering details for General, SC, and ST category PAs, as well as forms for listing officers already promoted and detailing current PS positions. The memorandum sets a deadline of April 30, 2013, for submitting the required information.
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No.4/4/2013-CS-II (A) Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training
Lok Nayak Bhavan, New Delhi-3. Dated the 28th March 2013.
OFFICE MEMORANDUM
Subject:- Fixation of range of seniority for promotion from PA to PS Grade of CSSS – Select List Year – 2011 -regarding.
The undersigned is directed to say that it has been decided to fix the range of seniority (zone of consideration for promotion) for making addition to the select list of PS Grade (Seniority Quota) of CSSS for the Select List Year 2011 as follows:-
| UR | All unabsorbed PAs of previous zones and PAs upto S.No.1143 (SL Year 2000) of Common Seniority List of PAs issued by this Department’s vide O.M. No.4/7/2011-CS.II(A) dated 13.7.2012. |
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| SC & ST | All unabsorbed and eligible PAs of previous zones and PAs who have completed 5 years of ‘Approved service’ as on 1.7.2011. |
- All the Cadre Units of CSSS are requested to place the cases of all the eligible PAs of CSSS who are covered within the ‘zone’ prescribed and who have not yet been included in the Select List of PS Grade of CSSS, before the Departmental Promotion Committee, to assess their fitness or otherwise for promotion to the PS Grade of CSSS. It is further requested that the recommendations of the Departmental Promotion Committee along with vigilance clearance in respect of all the eligible officer(s) concerned who are working in their cadres including those who have been transferred from other cadres to their cadre on their adhoc promotion to PS Grade of CSSS, may be furnished to this Department in the prescribed proforma (Annexure-I,II& III).
- Cadre Units are also requested to furnish a list of officers, if any figuring in the ‘zone’ who have already been promoted/debarred through earlier Select List(s), as in Annexure-IV.
- Incumbency position in the PS grade and options of posting, as per the provisions of RTP issued vide this Department O.M. No.13/1/2009-CS.II dated 15.7.2011, may also be furnished to this Department in the Annexure- V & VI respectively. In case, no option for preference for posting is received from the official, the nomination/transfer shall be made keeping in view the number of vacancies in Cadre Units of CSSS.
- The above information may be furnished to this Department in the prescribed proforme latest by 30.4.2013.
Encl: As above
(Kameshwar Mishra) Under Secretary to the Government of India Tel.No. 24623157
To
All the Cadre Units of CSSS. US (Admn) by name
ANNEXURE-I TO O.M.NO. 4/4/2012-CS.II (A) DATED 28.3.2013
PARTICULARS OF PA BELONGING TO GENERAL CATEGORY FOR MAKING ADDITIONS TO THE SELECT LIST OF PS OF CSSS THROUGH SENIORITY QUOTA FOR THE YEAR 2011.
| Name of the officer | Date of Birth | Select List year of the PA of CSSS | Whether considered suitable for inclusion in the Select List of PS of CSSS | Whether clear from Vigilance Angle | Period of stay (in years) in the present cadre | ANNEXURE III TO O.M.NO.4/4/2013-CS.II (A) DATED 28.3.2012
PARTICULARS OF PA OF CSSS BELONGING TO ST CATEGORY FOR MAKING ADDITIONS TO THE SELECT LIST OF PS OF CSSS THROUGH SENIORITY QUOTA FOR THE YEAR 2011.
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