This Office Memorandum details the process for fixing the range of seniority for promotions from Personal Assistants (PAs) to Private Secretaries (PS) within the Central Secretariat Service (CSSS) for the Select List Year 2012. It outlines eligibility criteria based on years of approved service, instructions for Cadre Units to assess eligible candidates through Departmental Promotion Committees, and the required documentation – including vigilance clearance and proforma submissions. The memo also addresses incumbency positions, posting preferences, and a deadline for submitting the necessary information. Specific annexures are referenced for detailed proforma requirements related to General and Scheduled Caste/Tribe categories, lists of previously considered officers, and current PS positions.
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No.4/8/2013-CS-II (A)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Lok Nayak Bhavan, New Delhi-3.
Dated the 31st December 2013.
OFFICE MEMORANDUM
Subject: Fixation of range of seniority for promotion from PA to PS Grade of CSSS – Select List Year – 2012 -regarding.
The undersigned is directed to say that it has been decided to fix the range of seniority (zone of consideration for promotion) for making addition to the select list of PS Grade (Seniority Quota) of CSSS for the Select List Year 2012 as follows:
| 1 | For General Category | All unabsorbed PAs of previous zones and PAs upto CSL.No.1270 (SL Year 2003) of Common Seniority List of PAs issued by this Department’s vide O.M. No.4/7/2011-CS.II(A) dated 13.7.2012 and who have 5 years of ‘Approved service’ as on 01.07.2012. |
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| 2 | For SC & ST Category | All unabsorbed PAs of previous zone and PAs who have completed 5 years of ‘Approved Service’ as on 01.07.2012. |
- All the Cadre Units of CSSS are requested to place the cases of all the eligible PAs of CSSS who are covered within the ‘zone’ prescribed and who have not yet been included in the Select List of PS Grade of CSSS, before the Departmental Promotion Committee, to assess their fitness or otherwise for promotion to the PS Grade of CSSS. It is further requested that the recommendations of the Departmental Promotion Committee along with vigilance clearance in respect of all the eligible officer(s) concerned who are working in their cadres, including those who have been transferred from other cadres to their cadre on their adhoc promotion to PS Grade of CSSS, may be furnished to this Department in the prescribed proforma (Annexure-I,II& III).
- Cadre Units are also requested to furnish a list of officers, if any, figuring in the ‘zone’ who have already been promoted/debarred through earlier Select List(s), as in Annexure-IV. They may also ensure that data in respect of these officers in the Web based Cadre Management System is updated.
- Incumbency position in the PS grade and options of posting, as per the provisions of RTP issued vide this Department O.M. No.13/1/2009-CS.II dated 15.7.2011, may also be furnished to this Department in the Annexure-V & VI respectively. In case, no option for preference for posting is received from the official, the nomination/transfer shall be made keeping in view the number of vacancies in Cadre Units of CSSS.
- The above information may be furnished to this Department in the prescribed proforme latest by 31.1.2014.
Encl: As above
21/12/17 (Kameshwar Mishra)
Under Secretary to the Government of India
Tel.No. 24623157
To
All the Cadre Units of CSSS.
US (Admn) by name
Copy to :-
- Guard file
- Hindi Section, DOPT, North Block, New Delhi (for Hindi version)
ANNEXURE-I TO O.M.NO. 4/8/2013-CS.II (A) DATED 31.12.2013
PARTICULARS OF PA BELONGING TO GENERAL CATEGORY FOR MAKING ADDITIONS TO THE SELECT LIST OF PS OF CSSS THROUGH SENIORITY QUOTA FOR THE YEAR 2012.
| Name of the officer | Date of Birth | Select List year of the PA of CSSS | Whether considered suitable for inclusion in the Select List of PS of CSSS | Whether clear from Vigilance Angle | Period of stay (in years) in the present cadre | ANNEXURE III TO O.M.NO.4/8/2013-CS.II (A) DATED 31.12.2013
PARTICULARS OF PA OF CSSS BELONGING TO ST CATEGORY FOR MAKING ADDITIONS TO THE SELECT LIST OF PS OF CSSS THROUGH SENIORITY QUOTA FOR THE YEAR 2012.
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