This Office Memorandum details the process for promoting Stenographers Grade ‘D’ to Personal Assistant (PA) Grade within the Central Secretariat Service Scheme (CSSS) for the Select List Year 2010. It clarifies the eligibility criteria based on seniority, outlines procedures for Cadre Units to assess candidates through Departmental Promotion Committees (DPCs), and specifies the required documentation (Annexures I, II, III, IV, V, and VI) and deadlines (16.3.2012) for submission. The memorandum addresses both direct recruitment vacancies and those filled through the Seniority Quota, and includes provisions for considering cadre reviews and vigilance clearances. It also provides detailed forms for Cadre Units to report on eligible candidates, existing incumbents, and reasons for any non-relieving of promoted officers.
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MOST IMMEDIATE
No.5/1/2012-CS-II(C) Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel and Training
3rd floor, Lok Nayak Bhawan, Khan Market, New Delhi-110003. 16th February, 2012.
OFFICE MEMORANDUM
Subject: Fixation of ‘range of seniority’ (zone of promotion) for promotion of Stenographers Grade ‘D’ to Personal Assistant (PA) Grade of CSSS for the Select List Year 2010.
The undersigned is directed to refer to this Department’s Order No.20/51/2009-CS.II dated 27.1.2011 vide which it has been decided, inter-alia, to fill up all existing direct recruitment vacancies in the PA grade only by way of promotion through seniority quota as a one-time measure. In addition to the vacancies of PAs earmarked for direct recruitment, the vacancies of PAs earmarked to be filled up through Seniority Quota (SQ) for SL year 2010 are also being filled up by way of promotion through SQ. Accordingly, it has been decided to fix the ‘range of seniority’ (zone of promotion) for making additions to the Select List of PA Grade (Seniority Quota) of CSSS for the Select List Year 2010 as follows:
| General Category | All unabsorbed and eligible Stenos Grade ‘D’ of the previous zones and Stenos Grade ‘D’ upto the Select List Year 1995. |
|---|---|
| SC Category | All unabsorbed and eligible Stenos Grade ‘D’ of the previous zones and Stenos Grade ‘D’ upto the Select List Year 1999. |
| ST Category | All unabsorbed and eligible Stenos Grade ‘D’ of the previous zones and Stenos Grade ‘D’ upto the Select List Year 1999. |
- After the issuance of regular panels of PPS and PS, if required, the zone of promotion may be further extended keeping in view the exact number of chain vacancies percolated in the PA grade due to cadre review of CSSS.
- All the Cadre Units of CSSS are requested to place the cases of all eligible Stenographers Grade ‘D’, who are covered within the prescribed ‘range of seniority’ and who have not yet been included in the Select List of PAs of CSSS, before the Departmental Promotion Committee (DPC) to assess their suitability or otherwise for promotion to the PA Grade of CSSS. The recommendations of the DPC along-with vigilance clearance in respect of all the eligible officer(s) concerned who are working in their Cadres Units including those who have been transferred to their Cadre Units from other Cadre Units on their ad-hoc promotion to PA Grade of CSSS, may be furnished to this Department in the Annexures – I, II & III.
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The details of Steno Grade ‘D’ figuring in the zone who have already been promoted/debarred in the earlier Select Lists of PAs may be indicated in the Annexure-IV and detailed incumbency position in the PA grade may be furnished to this Department in the Annexure-V.
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Cadre Units are also requested to get the Annexure-VI filled up from the concerned Steno Grade ‘D’ who have been found suitable for promotion as PA and forward the same along with the recommendations of the DPC and vigilance clearance. In case, no option for preference for posting is received from any official, the nomination/transfer shall be made keeping in view the number of vacancies in Cadre Units of CSSS. It is requested that complete information in the prescribed annexures may be furnished to this Department latest by 16.3.2012 positively so that a consolidated order may be issued by this Department.
Encl: As above
Kameshwar Mishra
Kameshwar Mishra
Under Secretary to the Govt. of India
Telefax: 24623157
To
The Under Secretary (Admn.) of all Cadre Units of CSSS.
ANNEXURE-I TO O.M. NO. 5/1/2012-CS-II(C) DATED 16.2.2012
NAME OF THE CADRE UNIT:
PARTICULARS OF STENO GRADE ‘D’ BELONGING TO GENERAL CATEGORY IN THE ORDER OF THE CSL NUMBER FOR INCLUSION IN THE SELECT LIST YEAR 2010 (SENIORITY QUOTA) OF PA GRADE OF CSSS.
| SL.
No. | Name | Date of Birth | Select
List year of Steno Grade ‘D’ | CSL No.
of Steno
Gr. ‘D’ | Whether considered suitable for inclusion in the Select List of PA | Whether clear from Vigilance angle | Parent
Cadre of transferred Officer(s), wherever applicable |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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ANNEXURE-II TO O.M. NO. 5/1/2012-CS-II(C) DATED 16.2.2012
NAME OF THE CADRE UNIT:
PARTICULARS OF STENO GRADE ‘D’ BELONGING TO SC CATEGORY IN THE ORDER OF THE CSL NUMBER FOR INCLUSION IN THE SELECT LIST YEAR 2010 (SENIORITY QUOTA) OF PA GRADE OF CSSS.
| SL.
No. | Name | Date of Birth | Select
List year of Steno Grade ‘D’ | CSL No.
of Steno
Gr. ‘D’ | Whether considered suitable for inclusion in the Select List of PA | Whether clear from Vigilance angle | Parent
Cadre of transferred Officer(s), wherever applicable |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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ANNEXURE-III TO O.M. NO. 5/1/2012-CS-II(C) DATED 16.2.2012
NAME OF THE CADRE UNIT:
PARTICULARS OF STENO GRADE ‘D’ BELONGING TO ST CATEGORY IN THE ORDER OF THE CSL NUMBER FOR INCLUSION IN THE SELECT LIST YEAR 2010 (SENIORITY QUOTA) OF PA GRADE OF CSSS.
| SL.
No. | Name | Date of Birth | Select
List year of Steno Grade ‘D’ | CSL No.
of Steno
Gr. ‘D’ | Whether considered suitable for inclusion in the Select List of PA | Whether clear from Vigilance angle | Parent
Cadre of transferred Officer(s), wherever applicable |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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ANNEXURE-IV TO O.M. NO. 5/1/2012-CS-II(C) DATED 16.2.2012
NAME OF THE CADRE UNIT:
LIST OF OFFICERS FIGURING IN THE ZONE WHO HAVE ALREADY BEEN PROMOTED/DEBARRED THROUGH EARLIER SELECT LISTS
| SL.
No. | Name | Date of
Birth | Select
List year
of Steno
Grade ‘D’ | CSL No.
of Steno
Gr. ‘D’ | Whether
promoted/
debarred | Promoted
through
LDCE or
seniority
in SL year | If debarred,
the SL year
for which
promoted |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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Signature of Under Secretary(Admn.) Name: Stamp:
ANNEXURE-V TO O.M. NO. 5/1/2012-CS-II(C) DATED 16.2.2012
NAME OF THE CADRE UNIT:
INCUMBENCY POSITION OF PAs AS ON DATE OF FILLING UP OF ANNEXURE
| S.No. | Subject | Number of Posts |
|---|---|---|
| 1. | Sanctioned Strength of PAs as fixed vide DOPT’s O.M. No.20/51/2009- CS.II(A) (Vol.II) dated 25.2.2011. |
|
| 2. | Number of posts of PAs en-cadred in CSSS with the approval of DOPT (along with a copy of approval) subsequent to O.M. dated 25.2.2011. |
|
| 3. | Number of regular PAs (excluding the number of PAs working as PS on ad-hoc basis) working in the Cadre Unit. |
|
| 4. | Number of PAs working as PS on ad-hoc basis in the Cadre Unit. | |
| 5. | Number of Steno Grade ‘D’ working as PA on ad-hoc basis in the Cadre Unit. |
|
| 6. | Number of Steno Grade ‘D’ (excluding the number of Steno Grade ‘D’ working as PA on ad-hoc basis). |
|
| No. | Reasons for non-relieving |
|
| — | — | — |
Signature of Under Secretary(Admn.) Name: Stamp:
ANNEXURE-VI TO O.M. NO. 5/1/2012-CS-II(C) DATED 16.2.2012
PERSONAL INFORMATION FOR OPTIONS FOR POSTING TO BE FILLED BY THE CONCERNED OFFICIAL
CSL NUMBER: SL YEAR:
| 1 | Name | |
|---|---|---|
| 2 | Designation | |
| 3 | Date of Birth | |
| 4 | Present Cadre Unit with office address | |
| 5 | Name/Designation/Contact No. of the officer with whom posted at present | |
| 6 | Parent Cadre Unit – where joined as Steno Grade ‘D’ | |
| 7 | Contact No./Mobile No. | |
| 8 | Educational Qualification | |
| 9 | Residential Address | |
| — | — | — |
| From | ||
| Steno ‘D’ | ||
| Ad-hoc PA | ||
| — | — | — |
| (i) | ||
| (ii) | ||
| (iii) |
Signature Name of official:
Signature of US(Admn.) Stamp