This Office Memorandum details the process for fixing the ‘range of seniority’ for promoting Stenographers Grade ‘D’ to Personal Assistants (PA) within the Central Secretariat Service (CSSS) for the 2016 Select List Year. It outlines requirements for cadre units to assess eligible stenographers, submit recommendations to the Departmental Promotion Committee (DPC), and provide necessary documentation. The memo emphasizes the importance of vigilance clearance and Level-I training completion for promotion. It also addresses data updates in the Web-based Cadre Management System and includes annexures for detailed reporting on officer particulars, incumbency positions, and individual posting preferences. The document provides a structured framework for ensuring a fair and transparent promotion process.
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MOST IMMEDIATE
No.5/2/2016-CS-II(C)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
3rd floor, Lok Nayak Bhawan
Khan Market, New Delhi-110003
Dated: 13th April, 2016
OFFICE MEMORANDUM
Subject: Fixation of ‘range of seniority’ for promotion of Stenographers Grade ‘D’ to Personal
Assistant (PA) Grade of CSSS for the Select List Year – 2016.
The undersigned is directed to say that it has been decided to fix the ‘range of seniority’
(zone of promotion) for making additions to the Select List of PA Grade (Seniority Quota) of CSSS
for the Select List Year 2016 as follows:
| UR/SC/ST Category | All unabsorbed and eligible Stenos Grade ‘D’ of the previous zones and Steno Grade ‘D’ upto the Select List year 2005. |
|---|---|
- All the Cadre Units of CSSS are requested to place the cases of all eligible Stenographers Grade ‘D’, who are covered within the prescribed ‘range of seniority’ and who have not yet been included in the Select List of PAs of CSSS, before the Departmental Promotion Committee (DPC) to assess their suitability or otherwise for promotion to the PA Grade of CSSS. The recommendations of the DPC along-with vigilance clearance in respect of all the eligible officer(s) concerned who are working in the Cadre Units may be furnished to this Department in the Annexures – I, II, III & IV so that a consolidated order for their regular promotion may be issued by this Department. Detailed incumbency position in the PA grade may also be furnished to this Department in the Annexure-V.
- Attention of the cadre units as well as of the officials is also invited to the provision of CTP applicable to CSSS personnel which inter-alia provides that Level-I training is mandatory for promotion to the grade of PA. The cadre units should, therefore, ensure that the concerned officials have undergone Level-I training for Stenographers.
- Before forwarding the data, it may be ensured that the data of the officials concerned has been updated on the Web based Cadre Management System.
Encl: As above.
( (Kameshwar Mishra)
Under Secretary to the Govt. of India
Tele-fax: 24623157
To
The Under Secretary (Admn.) of all Cadre Units of CSSS.
NAME OF THE CADRE UNIT:
PARTICULARS OF STENO GRADE ‘D’ BELONGING TO UNRESERVED CATEGORY IN THE ORDER OF THE CSL NUMBER FOR INCLUSION IN THE SELECT LIST YEAR 2016 (SENIORITY QUOTA) OF PA GRADE OF CSSS.
| SL.
No. | Name | Date of Birth | Select
List
year of
Steno
Grade
‘D’ | CSL
No. of
Steno
Gr. ‘D’ | Whether considered suitable for inclusion in the Select List of PA | Whether clear from Vigilance angle | Parent
Cadre of transferred Officer(s), wherever applicable |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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Signature of Under Secretary (Admn.) Name: Stamp:
NAME OF THE CADRE UNIT:
PARTICULARS OF STENO GRADE ‘D’ BELONGING TO SC CATEGORY IN THE ORDER OF THE CSL NUMBER FOR INCLUSION IN THE SELECT LIST YEAR 2016 (SENIORITY QUOTA) OF PA GRADE OF CSSS.
| SL No. | Name | Date of Birth | Select List year of Steno Grade ‘D’ | CSL No. of Steno Gr. ‘D’ | Whether considered suitable for inclusion in the Select List of PA | Whether clear from Vigilance angle | Parent Cadre of transferred Officer(s), wherever applicable |
|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
NAME OF THE CADRE UNIT:
PARTICULARS OF STENO GRADE ‘D’ BELONGING TO ST CATEGORY IN THE ORDER OF THE CSL NUMBER FOR INCLUSION IN THE SELECT LIST YEAR 2016(SENIORITY QUOTA) OF PA GRADE OF CSSS.
| SL
No. | Name | Date of
Birth | Select
List
year
of
Steno
Grade
‘D’ | CSL
No. of
Steno
Gr. ‘D’ | Whether
considered
suitable
for
inclusion
in the
Select List
of PA | Whether
clear
from
Vigilance
angle | Parent Cadre
of transferred
Officer(s),
wherever
applicable |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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Signature of Under Secretary (Admn.) Name: Stamp:
ANNEXURE-IV TO O.M. NO. 5/2/2016-CS-II(C) DATED 13.4.2016
NAME OF THE CADRE UNIT:
LIST OF OFFICERS FIGURING IN THE ZONE WHO HAVE ALREADY BEEN PROMOTED/DEBARRED THROUGH EARLIER SELECT LISTS
| SL
No. | Name | Date of
Birth | Select
List
year of
Steno
Grade
‘D’ | CSL
No. of
Steno
Gr. ‘D’ | Whether
promoted/
debarred | Promoted
through
LDCE or
seniority
in SL year | If
debarred,
the SL
year for
which
promoted |
| — | — | — | — | — | — | — | — |
| 1 | 2 | 3 | 4 | 5 | 6. | 7. | 8. |
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Signature of Under Secretary (Admn.) Name: Stamp:
ANNEXURE-V TO O.M. NO. 5/2/2016-CS-II(C) DATED 13.4.2016
NAME OF THE CADRE UNIT:
INCUMBENCY POSITION OF PAs AS ON DATE OF FILLING UP OF ANNEXURE
| S.No. | Subject | PERSONAL INFORMATION FOR OPTIONS FOR POSTING TO BE FILLED BY THE CONCERNED OFFICIAL
CSL NUMBER: SL YEAR:
Signature Name of official: Signature of US (Admn.) Name Stamp |
|---|