F.No.6/1/2021-CS.II(C)
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel \& Training)
CS.II Division
$* * * * * * *$

3 $3^{\text {rd }}$ Floor, Lok Nayak Bhawan, Khan Market, New Delhi -110003. New Delhi, $11^{\text {th }}$ Feb., 2021.

To
The successful candidates of
Stenographers Grade ‘C’ \& ‘D’ Examination, 2018
recommended to the grade of Stenographers Grade ‘D’ of CSSS
(As per list annexed)
Subject: Appointment to the grade of Stenographer Grade ‘D’ of Central Secretariat Stenographers’ Service on the basis of Stenographers Grade ‘C’ \& ‘D’ Examination, 2018 conducted by Staff Selection Commission (SSC)- Completion of pre-appointment formalities thereof.

Dear Candidates,

Congratulations on your success in the Stenographers Grade ‘C’ \& ‘D’ Examination, 2018!

I am directed to say that you have been allocated Central Secretariat Stenographers’ Service by Staff Selection Commission on the basis of Stenographers Grade ‘C’ \& ‘D’ Examination, 2018. The allocation has been made on the basis of your rank in the merit list, eligibility, preference for services expressed by you and availability of vacancy.
2. Staff Selection Commission has nominated you for the appointment to the Stenographer Grade ‘D’ of Central Secretariat Stenographers’ Service on the basis of Stenographers Grade ‘C’ \& ‘D’ Examination, 2018 against the reported vacancies. Though utmost care has been taken while preparing the list of candidates, who fulfilled the eligible conditions, yet you are advised to cross check the particulars pertaining to yourself with the result declared by SSC.
3. All the successful candidates nominated for the Stenographer Grade ‘D’ of CSSS are required to submit the following documents:
(i) Willingness to join the post as per the given format
(ii) Four sets of Attestation Form, all sets duly filled in ink.
[The candidates may take print out (back to back) of the Attestation Form attached (AnnexureII) and should carefully fill in the forms. No column in the Form should be left blank. The photograph pasted on all four sets should be self attested by the candidate. Specific answers to each of the questions in point 15 of the form should be given by striking out ‘Yes’ or ‘No’ as the case may be and not by tick mark $\sqrt{ }$. The candidates should fill in the details at point 10 even if it is same as in the points 2 or 3 of the form]

1. The candidate who in the point number 10 of the attestation form indicates his/her residence in Delhi should additionally send duly filled-in Annexure-III along with the self-attested copies of the following documents and the soft copies of the same by email at bhagirathjha.68@gov.in/ranjan.ak13@nic.in indicating the subject as ‘Stenographers Grade ‘C’ & ‘D’ Examination, 2018 Rank ___________.

(a) One passport size photograph in JPEG format (less than 20 kb)

(b) One copy of photo identity proof in JPEG format (less than 200 kb) (any one of the following)

(c) One copy of residential proof in JPEG format (less than 200 kb) (any one of the following)

1. All the candidates residing outside Delhi are required to appear before the Civil Surgeon/Principal Medical Officer/Chief Medical Officer of the District where the candidates are presently residing, for medical examination with a copy of this letter, to determine their fitness for the Government service. The candidates are required to give a statement and declaration regarding his/her health in the attached form in the presence of Medical Officer. The medical certificate of fitness should be in the prescribed format, a specimen of which is attached (Annexure-IV). The CMOs concerned are also requested to take up the Medical Examination of the candidates concerned on the strength of this letter and issue the Medical Certificate in original to the candidate, who will submit the same with the Attestation Form. In case any other authority letter is required by the Office of medical authority concerned, the undersigned may be contacted through mail at bhagirathjha.68@gov.in/ranjan.ak13@nic.in. (Candidates residing in Delhi will be informed about their medical examination in due course through DoP&T’s website).

1.1 However, if the candidate is already in Government service, instead of obtaining a fresh medical report, they may produce this letter to their controlling authority to enable them to forward an attested copy of their medical examination report obtained at the time of the appointment, to the undersigned. The candidates must ensure that the said medical examination report furnished to the previous employer should have been issued by Civil Surgeon/Chief Medical Officer or equivalent.
2. Further, candidates residing outside Delhi who wish to get their medical examination conducted in Delhi, may opt for the same in the willingness form. However, it may be noted that no TA/DA will be provided by the Department in such cases. Further, they have to undergo their Medical Examination on allotted date and time.
3. Candidates should ensure that the requisite documents as sought vide paras above, reach the undersigned at the address mentioned hereunder, latest by 5th March, 2021.

The Under Secretary CS.II CS.II Division, Department of Personnel & Training, 3rd Floor, Lok Nayak Bhawan, Khan Market, New Delhi-110003

1. The eligibility of candidates who submit the requisite documents as above shall be determined for consideration for appointment. If found eligible, candidates will be offered appointment to the post of Stenographer Grade ‘D’ in Central Secretariat Stenographers’ Service subject to the verification of character and antecedents/claim for under any reserved category. The formal offer of appointment will be sent to you separately by the Cadre Controlling Authority (CCA) of the service, namely, D/o Personnel & Training. Along with the offer of appointment, the candidate will be intimated about the Mandatory Foundational Training for Stenographer Grade ‘D’ (Direct Recruit) organized by Institute of Secretariat Training and Management (ISTM) at Delhi.

2. It may be noted that the above training is mandatory and has to be completed as a part of the successful completion of probation in service. Therefore, candidates are advised to be well prepared to attend the training on the scheduled date on nomination.

3. It may also be noted that mere submission of willingness and other documents will not entitle any candidate to claim appointment to the post which will be subject to fulfillment of stipulated terms and conditions.

4. The candidates must note that in case, at any stage, it is found that the candidate’s certificate is fake or candidate has furnished false information, he/she shall liable to be proceeded against, under the relevant rules, leading to such penalty as may be decided, which now extends to the termination of his/her appointment. Such action shall also be without prejudice to any other punitive action as may be attracted in such cases.

5. Attention is also invited to this Department’s OM No. 11012/7/91-Estt.(A) dated 19.05.1993 as amended from time to time which already stipulates the action that can follow against furnishing of false information or submission of false information or submission of false certificates. The operative part of the said OM is reproduced below:-

“Wherever it is found that a candidate who was not qualified or eligible in terms of the recruitment rules etc. for initial recruitment in service or had furnished false information or produced a false certificate in order to secure appointment, he should not be retained in service. If, he is probationer or a temporary Government servant, he should be discharged or his services should be terminated. If he has become a permanent Government servant, an enquiry as prescribed in Rule 14 of CCS (CCA) Rules, 1965 may be held and if the charges are proved, the Government servant should be removed or dismissed from service. In no circumstances should any other penalty be imposed.”

1. The aforementioned OM dated 19.05.1993 clearly brings out that persons who secure appointment on the basis of fake/false certificates should not be retained in service and should be dismissed/removed from service.

2. The offer of appointment when made, will be provisional for the candidates who have claimed/availed the benefits of any type of reservation for posts and service in terms of the following instructions as may be relevant to them:-

(i) SC/ST Candidates: – The appointment will be provisional and is subject to due verification of SC/ST certificate by the DoP&T.

(iii) OBC Candidates:- This Department has issued OM No. 36012/22/93-Estt.(SCT) dated $8^{\text {th }}$ September, 1993, OM No. 36033/5/2004-Estt.(Res) dated $14^{\text {th }}$ October, 2008 and other extant instructions in this regard from time to time. In accordance with these instructions, only Non-Creamy Layer OBC candidates are entitled to get the benefits of reservation earmarked for Other Backward Classes (OBC). The appointment is, therefore, provisional to this extent and is subject to further verification of OBC certificate by the DoP&T.
(iii) PH Candidates:- The appointment will be provisional and subject to due verification of PH certificate by the DoP\&T.

Yours Faithfully,
Bhagirath Jha
(Bhagirath Jha) ${ }^{1}$
Under Secretary to the Government of India
Tel: 24654020
Email id: bhagirathjha.68@gov.in
NOTE: 1. Candidates may please note that further updates/information in regard to appointment to the post of Stenographer Grade ‘D’ on the basis of Stenographers Grade ‘C’ \& ‘D’ Examination, 2018 will be placed only on the website of DoP\&T (www.dopt.gov.inWhat’s new) and also www.dopt.gov.in – About us – Central Secretariat — Central Secretariat Stenographers’ Service – Recruitment (Steno Grade ‘D’) (Direct Recruitment). They are, therefore, advised to regularly visit the DoP\&T’s website for updates.
2. Candidates should indicate their (Stenographers Grade ‘C’ \& ‘D’ Examination, 2018) All India Rank in all their correspondence with this Department, including in the subject of email.

List of Selected Candidates

The Under Secretary (CS-II) CS-II Division Department of Personnel & Training $3^{\text {rd }}$ Floor, Lok Nayak Bhawan Khan Market, New Delhi-110003 Subject:- Appointment to the grade of Stenographer Grade ‘D’ of CSSS- Submission of documents by candidates of Stenographers Grade ‘C’ \& ‘D’ Examination, 2018, conducted by SSC-reg.

Sir, I am refer to letter No. 6/1/2021-CS-II(C) dated $11^{\text {th }}$ February, 2021 of Department of Personnel \& Training on the subject mentioned above and hereby convey my willingness to join the grade of Stenographers Grade ‘D’ of Central Secretariat Stenographers’ Service. 2. Three sets of Attestation Forms duly filled in my own handwriting, are also attached. 3. My details (in brief) are as under: i. Roll No. ii. Date of Birth iii. Email iv. Mobile No. v. Previous Employer (if any) (Name of Organization) vi Full Address of previous employment

Yours faithfully

Signature:

Name. $\qquad$ Rank (AIR). $\qquad$ Date:

1. (a) Date of Birth
   (DD/MM/YYYY)
   (b) Present Age
   (at the time of filling the form)
   $\qquad$ Years $\qquad$ Months $\qquad$ Days
   (c) Age at the time of passing Matriculation
2. (a) Place of birth, district and state in which situated
   (b) District and state to which you belong
   (c) District and state to which your father originally belongs
3. (a) Religion
   (b) Whether belonging to Scheduled Caste / Scheduled Tribe/Other Backward Class (Creamy Layer) / Other Backward Class (NonCreamy Layer)/ Economically Weaker Section (EWS)?
4. Particulars of places (with duration) where you have resided during the preceding five years (from the date of filling of this form).
   [In case of stay abroad (including Pakistan) particulars of all places where you have resided for more than one year after attaining the age of 21 years, should be given)]
   

1. Name (in full & aliases if any)	Nationality (by birth $\& /$ or by domicile)	Place of Birth	Occupation if employed – Give designation and Official Address	Present Postal Address (If dead, give last address)	Permanent Home Address

2. Information to be furnished with regard to son(s) and/or daughter(s) in case they are studying/living in a foreign country.

1. Educational Qualification showing places of education with years in Schools and Colleges since $15^{\text {th }}$ year of age.

1. (a) Are you holding or have any time held any appointment under the Central or State Government or a Semi-Government or a Quasi-Government body, or an autonomous body, or a public undertaking, or a private firm or institution? If so, give full particulars with dates, of employment, up-to-date.

1. (b) If the previous employment was under the Govt. of India, a State Govt. / an undertaking owned or controlled by the Govt. of India or a State Govt. / an autonomous body / University / Local body.

If you had left service on giving a month’s notice under 5 of the central civil services (temporary service) rules, 1965, or any similar corresponding rules were any disciplinary proceedings initiated against you, or had you been called upon to explain your conduct in any matter at the time you gave notice of termination of service, or at a subsequent date, before your services were actually terminated? 15. (i) (a) Have you ever been kept under detention? (b) Have you ever been arrested? (c) Have you ever been prosecuted? (d) Is any criminal case pending against you in any Court of Law at the time of filling up this Attestation form and charge-sheet in that case has been filed or not? (e) Have you ever been convicted by a court of law for any offence? (f) Whether discharged/expelled/withdrawn from any training/institution under the Government or otherwise? (g) Have you ever been rusticated by any university or any other educational authority / institution? (h) Have you ever been debarred / disqualified by any Public service commission from appearing at its examination / selection?

(ii) If the answer to any of the above mentioned questions is ‘Yes’, give full particulars of the case / arrest / detention / fine / conviction / sentence / punishment etc. and / or the nature of the case pending in the Court / University / Educational Authority etc., at the time of filling up this attestation form:

Note: (i) Please also see the ‘WARNING’ at the top of this Attestation Form.
(ii) Specific answers to each of the questions should be given by writing ‘Yes’ or ‘No’ as the case may be.

DECLARATION

I certify that the foregoing information is correct and complete to the best of my knowledge and belief.

I am fully aware that by providing false information or suppressing material information while filling this form, the authorities have full right to terminate my appointment and I am also liable for appropriate criminal/civil/legal action as a consequence.

I am not aware of any circumstances which might impair my fitness for employment under Government.

Date:
Place:
Signature of Candidate

TO BE FILLED BY THE OFFICE

(i) Name, Designation and full address of the authority forwarding the form:

Under Secretary to the Government of India
CS.II Division
Department of Personnel & Training,
$3^{\text {rd }}$ Floor, Lok Nayak Bhavan,
New Delhi-110003
(ii) Post for which the candidate is being considered:

Stenographer Grade ‘D’, ‘Group-C’, Non-Gazetted of Central Secretariat Stenographers’ Service.

Candidate’s Details for Delhi Police Verification

Signature with Date

Rank No./Year of Exam.

FORM OF MEDICAL CERTIFICATE

I hereby certify that I have examined $\mathrm{Sh} / \mathrm{Smt} / \mathrm{Km}$.
a candidate for employment in the Central Secretariat Service in the Government of India and cannot discover that he/she has any disease (communicable or otherwise), constitutional weakness or bodily infirmity, except $\qquad$ .

I do not consider this a disqualification for employment in Central Secretariat Service in the Government of India.

The age of Shri/Smt./Kum. $\qquad$ according to his/her own statement is $\qquad$ years, and by appearance is about $\qquad$ years.
(Signature/thumb impression of the candidate)

Date $\qquad$
(To be signed in the presence of the examining Medical Officer)

Signature of Medical Officer
Name $\qquad$
Address $\qquad$
Official Seal
(Seal should be spread over form and the photograph)

Note: The officer making this certificate should be a Civil Surgeon or a District Medical Officer of equivalent status of a Government Hospital

CANDIDATE’S STATEMENT AND DECLARATION

(The candidate must make the following statement and must sign the declaration below it before the medical officer. Attention is specially invited to the WARNING in the ‘Note’ at the bottom of page 2.)

1. Name in full
   (in BLOCK letters)
2. Age and place of birth
3. Have you ever had
   (a)small-pox, intermittent fever and other fever, enlargement suppuration of glands, spitting of blood, fainting attacks, rheumatism or appendicitis? OR
   (b) any other disease or accident requiring confinement to bed and medical or surgical treatment?
4. When were you last vaccinated?
5. Have you or any of your relatives been afflicted by consumption, scrofula, gout, asthma, fits, epilepsy or insanity?
6. Have you suffered from any form of nervousness due to overwork or any other cause?
7. Have you been examined and declared fit for Govt. Service by a medical officer/ Medical Board within the last three years?
8. Furnish the following particulars:

DECLARATION

I declare that all the above answers are true and correct to the best of my knowledge and belief. I also solemnly affirm that I have not received any disability certificate/ pension on account of any disease or other condition.

Candidate’s signature
Date: $\qquad$
Signed in my presence.

Signature of Medical Officer

Name: $\qquad$
\& Designation: $\qquad$

Note: The candidate will be held responsible for the accuracy of the above statement. By wilfully suppressing any information he will incur the risk of losing the appointment and, if appointed, of forfeiting all claims to superannuation allowance or gratuity.