6/10/2023-CS.II(C)

Government of India

Ministry of Personnel, Public Grievances & Pensions

(Department of Personnel & Training)

CS.II Division

3rd Floor, Lok Nayak Bhawan, Khan Market, New Delhi -110003.

Dated: 1/12/2023

To

The successful candidates of

Stenographers Grade ‘C’ & ‘D’ Examination, 2022

recommended to the grade of Stenographers Grade ‘D’ of CSSS

(As per Annexure-I)

Subject: Appointment to the grade of Stenographer Grade ‘D’ of Central Secretariat Stenographers’ Service on the basis of Stenographers Grade ‘C’ & ‘D’ Examination, 2022 conducted by Staff Selection Commission (SSC) – Completion of pre-appointment formalities thereof.

Dear Candidates,

Congratulations on your success in the Stenographers Grade ‘C’ & ‘D’ Examination, 2022!

I am directed to say that you have been allocated Central Secretariat Stenographers’ Service (CSSS) by Staff Selection Commission (SSC) on the basis of Stenographers Grade ‘C’ & ‘D’ Examination, 2022. The allocation has been made on the basis of your rank in the merit list, eligibility, preference for services expressed by you and availability of vacancy.

1. Staff Selection Commission has nominated you for the appointment to the Stenographer Grade ‘D’ of Central Secretariat Stenographers’ Service on the basis of Stenographers Grade ‘C’ & ‘D’ Examination, 2022 against the reported vacancies. Though utmost care has been taken while preparing the list of candidates, who fulfilled the eligible conditions, yet you are advised to cross check the particulars pertaining to yourself with the result declared by SSC.

2. Your document verification (DV) will be conducted on provisional basis in Department of Personnel and Training, 2nd Floor, Lok Nayak Bhawan, Khan Market, New Delhi-110003. The date and time of appearing for DV may be seen at Annexure-I. All the successful candidates nominated for the Stenographer Grade ‘D’ of CSSS are pre-registered on the online portal (https://doptapp.nic.in/STENO/). The candidates are required to fill-up/upload and submit the following documents online before DV:

(i) Willingness to join the post,

(ii) Attestation Form

(iii) Medical Fitness Certificate

1. The candidates, who are presently residing in Delhi or those who indicate having resided in Delhi in the point number 10 of the attestation form indicates his/her residence in Delhi should additionally fill the “Delhi Police Verification Form” given at the portal. The detailed guidelines for filling up/uploading of the aforesaid forms through the Portal are given in Annexure-II.

2. All the candidates are required to appear before the Civil Surgeon/Principal Medical Officer/Chief Medical Officer of the District where the candidates are presently residing, for medical examination with a copy of this letter, to determine their fitness for the Government service. The candidates are required to give a statement and declaration regarding his/her health in the attached form in the presence of Medical Officer. The medical certificate of fitness should be in the prescribed format, a specimen of which is attached (Annexure-III). The CMOs concerned are also requested to take up the Medical Examination of the candidates concerned on the strength of this letter and issue the Medical Certificate in original to the candidate. In case any other authority letter is required by the Office of medical authority concerned, the undersigned may be contacted through mail at es2cdopt@gov.in. The candidates are requested to bring the original Medical Certificate with them while coming for Documents Verification as per schedule.

5.1 Further, candidates residing outside Delhi who wish to get their medical examination conducted in Delhi, may opt for the same in the willingness form. However, it may be noted that no TA/DA will be provided by the Department in such cases. Further, they have to undergo their Medical Examination on allotted date and time.

5.2 However, if the candidate is already in Government service, instead of obtaining a fresh medical report, they may produce this letter to their controlling authority to enable them to forward an attested copy of their medical examination report (with Attested photograph) obtained at the time of the appointment, to the undersigned. The candidates must ensure that the said medical examination report furnished to the previous employer should have been issued by Civil Surgeon/Chief Medical Officer or equivalent.

1. Candidates must also bring the following documents (in original) for verification, and also their self attested photocopies for submission to this Department on the day of Document Verification in the following order:

a) Matriculation Certificate and mark sheet as proof of Date of Birth (DOB will be reckoned only with this certificate).

b) Senior Secondary Diploma/Certificate and mark sheets.

c) Certificates in original such as Marks Sheets, Provisional Certificates etc. for completion of 12th standard or equivalent examination as proof of having acquired the minimum educational

qualification on or before 05.09.2022, failing which the candidature of such candidates will be cancelled.

d) Community Certificate (OBC/SC/ST/EWS) should be in the format prescribed in the Notice, issued by the competent authority. EWS Certificate should be based on the income of Financial Year 2022-23 (01.04.2022 – 31.03.2023) and valid for the year for 2023-24. It should be in conformity with Annexure-X of the examination notification. Similarly, OBC Certificate issued on or before 05.09.2022 would only be considered for the claim and should be in strict conformity with Annexure-IX of the examination notification.

e) Certificates in the format prescribed in the Notice regarding category of Person with Disability (PWD).

f) Certificates in the format prescribed in the Notice viz., Discharge Certificate, Service Certificate, etc in support of your claim as Ex-Serviceman.

g) Certificates in the format prescribed in the Notice for seeking age relaxation as a Central Govt. Civilian employee.

h) “Candidates Detail Form” duly filled and signed in ink should be brought while appearing for DV. (Annexure IV)

i) Print-out of duly filled Willingness Form, Attestation Form and Original Medical Fitness Certificate.

j) The use of black ball point pen/ Gel pen is strictly prohibited during Document Verification.

6.1 The candidates should also possess at least Two latest photo-bearing identification proof and address proof such as Driving Licence, Voter card, Aadhar Card, Income Tax Pan Card, and any other Identity Card issued by Government Depts /organizations / University / College in original along with its self attested copy. The Identity Card issued by College/University should be current. Two recent passport-size photographs are to be brought for use at the document verification.

1. Candidates should ensure that the requisite documents/information as sought vide paras above, are submitted/uploaded on the online portal latest by 24th August, 2023. In case of any query, candidates may contact the undersigned.

The Under Secretary (CSSS),
CS.II Division,
Department of Personnel & Training,
3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi- 110003

1. The eligibility of candidates who submit the requisite documents as above shall be determined for consideration for appointment. If found eligible, candidates will be offered appointment to the post of

Stenographer Grade ‘D’ in Central Secretariat Stenographers Service subject to the verification of character and antecedents/claim for EWS/OBC(Non-creamy layer)/SC/ST/PwBD status. The formal offer of appointment will be sent to you through STENO D portal after completion of the above said formalities. The candidate will be intimated about the Mandatory Foundational Training for Stenographer Grade ‘D’ (Direct Recruit) as and when organized by Institute or Secretariat Training and Management (ISTM) at Delhi.

1. It may be noted that the above training is mandatory and has to be completed as a part of the successful completion of probation in service. Therefore, candidates are advised to be well prepared to attend the training on the scheduled date on nomination.

2. It may also be noted that mere submission of willingness and other documents will not entitle any candidate to claim appointment to the post which will be subject to fulfillment of stipulated terms and conditions.

3. The candidates must note that in case, at any stage, it is found that the candidate’s certificate is fake or candidate has furnished false information, he/she shall be liable to be proceeded against, under the relevant rules, leading to such penalty as may be decided, which now extends to the termination of his/her appointment. Such action shall also be without prejudice to any other punitive action as may be attracted in such cases.

4. Attention is also invited to this Department’s OM No. 11012/7/91-Estt.(A) dated 19.05.1993 as amended from time to time which already stipulates the action that can follow against furnishing of false information or submission of false information or submission of false certificates. The operative part of the said OM is reproduced below:-

“Wherever it is found that a candidate who was not qualified or eligible in terms of the recruitment rules etc. for initial recruitment in service or had furnished false information or produced a false certificate in order to secure appointment, he should not be retained in service. If, he is probationer or a temporary Government servant, he should be discharged or his services should be terminated. If he has become a permanent Government servant, an enquiry as prescribed in Rule 14 of CCS (CCA) Rules, 1965 may be held and if the charges are proved, the Government servant should be removed or dismissed from service. In no circumstances should any other penalty be imposed.”

1. The aforementioned OM dated 19.05.1993 clearly brings out that persons who secure appointment on the basis of fake/false certificates should not be retained in service and should be dismissed/removed from service.

2. The offer of appointment, when made, will be provisional for the candidates who have claimed/availed the benefits of any type of reservation for posts and service in terms of the following instructions as may be relevant to them:

(i) SC/ST Candidates: – The appointment will be provisional and is subject to due verification of SC/ST certificate by the DoP&T.

(ii) OBC Candidates:- This Department has issued OM No. 36012/22/93-Estt.(SCT) dated 8 September, 1993, OM No. 36033/5/2004-Est.(Res) dated 14th October, 2008 and other extant instructions in this regard from time to time. In accordance with these instructions, only Non-Creamy Layer OBC candidates are entitled to get the benefits of reservation

earmarked for Other Backward Classes (OBC). The appointment is, therefore provisional to this extent and is subject to further verification of OBC certificate by the DoP&T.

(iii) PwBD Candidates: The appointment will be provisional and subject to due verification of concerned certificate by the DoP&T.

(iv) EWS Candidates: The appointment is provisional and is subject to the due verification of Income and asset certificate by the DoP&T.

Yours Faithfully,

(Deonisia Ekka)

Under Secretary to the Government of India

Tel: 011-24654020

NOTE:

1. Candidates may please note that further updates/information in regard to appointment to the post of Stenographer Grade ‘D’ on the basis of Stenographers Grade ‘C’ & ‘D’ Examination, 2022 will be placed only on the website of DoP&T (www.dopt.gov.in-What’s new) and also www.dopt.gov.in — About us — Central Secretariat — Central Secretariat Stenographers’ Service — Recruitment (Steno Grade ‘D’) (Direct Recruitment). They are, therefore, advised to regularly visit the DoP&T’s website for updates.

2. Candidates should indicate their (Stenographers Grade ‘C’ & ‘D’ Examination, 2022) All India Rank in all their correspondence with this Department, including in the subject of email (i.e. Name – Rank- Stenographers Grade ‘C’ & ‘D’ Examination, 2022).