No. 6/3/2024-CS.II(C)
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel \& Training)
CS.II Division
$* * * *$

3rd Floor, Lok Nayak Bhawan
Khan Market, New Delhi -110003
Dated:65.03.2024

To

The successful candidates of
Stenographers Grade ‘C’ \& ‘D’ Examination, 2023
recommended to the post of Stenographer Grade ‘D’ of CSSS
(As per Annexure-I)
Subject: Appointment to the grade of Stenographer Grade ‘D’ of Central Secretariat Stenographers’ Service on the basis of Stenographers’ Grade ‘C’ \& ‘D’ Examination, 2023 conducted by Staff Selection Commission (SSC) – Completion of pre-appointment formalities thereof.

Dear Candidates,
Congratulations on your success in the Stenographers Grade ‘C’\& ‘D’ Examination, 2023!

I am directed to say that you have been allocated Central Secretariat Stenographers’ Service (CSSS) by Staff Selection Commission (SSC) on the basis of Stenographers Grade ‘C’ \& ‘D’ Examination, 2023. The allocation has been made on the basis of your rank in the merit list, eligibility, preference for services expressed by you and availability of vacancy.
2. Staff Selection Commission has nominated you for the appointment to the Stenographer Grade ‘D’ of Central Secretariat Stenographers’ Service on the basis of Stenographers Grade ‘C’ \& ‘D’ Examination, 2023 against the reported vacancies. Though utmost care has been taken while preparing the list of candidates, who fulfilled the eligible conditions, yet you are advised to cross check the particulars pertaining to yourself with the result declared by SSC.
3. Your document verification (DV) will be conducted on provisional basis in Department of Personnel and Training, $2^{\text {nd }}$ Floor, Lok Nayak Bhawan, Khan Market, New Delhi-110003. The date and time of appearing for DV may be seen at Annexure-I. The candidates are directed to report for Document Verification 30 minutes before the scheduled time. All the successful candidates nominated for the Stenographer Grade ‘D’ of CSSS are pre-registered on the online portal

(https://doptapp.nic.in/STENO/). The candidates are required to fill-up/upload and submit the following documents online before appearing for DV:

(i) Willingness to join the post,

(ii) Attestation Form,

(iii) Medical Fitness Certificate

1. The candidates, who are presently residing in Delhi or those who indicate having resided in Delhi in the point number 10 of the attestation form, indicate his/her residence in Delhi should additionally fill the “Delhi Police Verification Form” given at the portal. The detailed guidelines for filling up/uploading of the aforesaid forms through the Portal are given in ANNEXURE-II.

2. All the candidates are required to appear before the Civil Surgeon/Principal Medical Officer/Chief Medical Officer (Govt. Hospital) in Delhi or in the District where the candidates are presently residing, for medical examination with a copy of this letter, to determine their fitness for the Government service. The candidates are required to give a statement and declaration regarding his/her health in the attached form in the presence of Medical Officer. The medical certificate of fitness should be in the prescribed format, a specimen of which is attached (ANNEXURE-III). The CMOs concerned are also requested to take up the Medical Examination of the candidates concerned on the strength of this letter and issue the Medical Certificate in original to the candidate. In case any other authority letter is required by the Office of medical authority concerned, the undersigned may be contacted through mail at cs2c-dopt@gov.in. The candidates are requested to bring the original Medical Certificate with them while coming for Documents Verification as per schedule.

5.1 However, if the candidate is already in Government service, instead of obtaining a fresh medical report, they may produce this letter to their controlling authority to enable them to forward an attested copy of their medical examination report (with Latest Attested Photograph) obtained at the time of the appointment, to the undersigned. The candidates must ensure that the said medical examination report furnished to the previous employer should have been issued by Civil Surgeon/Chief Medical Officer or equivalent.

1. Candidates must also bring the following documents (in original) for verification, and also their self-attested photocopies for submission to this Department on the day of Document Verification in the following order:

a) Matriculation Certificate and mark sheet as proof of Date of Birth (DOB will be reckoned only with this certificate).

b) Senior Secondary Diploma/Certificate and mark sheets.

c) Certificates in original such as Marks Sheets, Provisional Certificates etc. for completion of 12th standard or equivalent examination as proof of having acquired the minimum educational qualification on or before 23.08.2023, failing which the candidature of such candidates will be cancelled.

d) Community Certificate (OBC/SC/ST/EWS) should be in the format prescribed in the Notice, issued by the competent authority. For EWS candidates, the Income & Asset Certificate should be based on the income of Financial Year 2022-2023 (01.04.2022 – 31.03.2023) and valid for the year for 2023-24. It should be in conformity with ANNEXURE-X of the examination notification. Similarly, OBC Certificate issued on or before 23.08.2023 would only be considered for the claim and should be in strict conformity with ANNEXURE-IX of the examination notification.
e) Certificates in the format prescribed in the Notice regarding category of Person with Benchmark Disabilities (PwBDs).
f) Certificates in the format prescribed in the Notice viz., Discharge Certificate, Service Certificate, etc in support of your claim as Ex-Serviceman.
g) Certificates in the format prescribed in the Notice for seeking age relaxation as a Central Govt. Civilian employee.
h) “Candidates Detail Form” duly filled and signed in ink should be brought while appearing for DV. (Annexure IV)
i) Print-outs of duly filled Willingness Form, Attestation Form and Original Medical Fitness Certificate.
j) The use of black ball point pen/ gel pen is strictly prohibited during Document Verification.
6.1 The candidates should also bring at least Two latest photo-bearing identification proof and address proof such as Driving Licence, Voter card, Aadhar Card, Income Tax Pan Card, and any other Identity Card issued by Government Depts /organizations / University / College in original along with its self attested copy. The Identity Card issued by College/University should be current. Two recent passport-size photographs are to be brought for use at the document verification. Along with it, the candidates must also bring two passport-size photographs which were uploaded by them on the Application form of Stenographers’ Grade ‘C’ \& ‘D’ Examination, 2023.
7. Candidates should ensure that the requisite documents/information as sought vide paras above, are submitted/uploaded on the online portal latest by $17^{\text {th }}$ March, 2024. In case of any query, candidates may contact the undersigned.

The Under Secretary (CSSS),
CS.II – Division,
Department of Personnel \& Training,
$3^{\text {rd }}$ Floor, Lok Nayak Bhawan,
Khan Market, New Delhi- 110003

1. The eligibility of candidates who submit the requisite documents as above shall be determined for consideration for appointment. If found eligible, candidates will be offered appointment to the post of Stenographer Grade ‘D’ in Central Secretariat Stenographers’ Service subject to the verification of character and antecedents/claim for EWS/OBC(Non-creamy layer)/SC/ST/PwBDs status. The formal offer of appointment will be sent to you through email/e-HRMS portal after completion of the above said formalities.

2. The candidates will have to undergo the Foundation Training course organized by the Institute of Secretariat Training and Management (ISTM) or any other Institute(s) nominated for this purpose, as and when organized. The Foundation Course is compulsory and has to be completed as a part of the successful completion of probation in service.

3. It may also be noted that mere submission of willingness and other documents will not entitle any candidate to claim appointment to the post which will be subject to fulfillment of stipulated terms and conditions in the offer of appointment.

4. The candidates must note that in case, at any stage, it is found that the candidate’s certificate is fake or candidate has furnished false information, he/she shall be liable to be proceeded against, under the relevant rules, leading to such penalty as may be decided, which now extends to the termination of his/her appointment. Such action shall also be without prejudice to any other punitive action as may be attracted in such cases.

5. Attention is also invited to this Department’s OM No. 11012/7/91-Estt.(A) dated 19.05.1993 as amended from time to time which already stipulates the action that can follow against furnishing of false information or submission of false information or submission of false certificates. The operative part of the said OM is reproduced below:-

   “Wherever it is found that a candidate who was not qualified or eligible in terms of the recruitment rules etc. for initial recruitment in service or had furnished false information or produced a false certificate in order to secure appointment, he should not be retained in service. If, he is probationer or a temporary Government servant, he should be discharged or his services should be terminated. If he has become a permanent Government servant, an enquiry as prescribed in Rule 14 of CCS (CCA) Rules, 1965 may be held and if the charges are proved, the Government servant should be removed or dismissed from service. In no circumstances should any other penalty be imposed.”

6. The offer of appointment, when made, will be provisional for the candidates who have claimed/availed the benefits of any type of reservation for posts and service in terms of the following instructions as may be relevant to them:

   (i) SC/ST Candidates: – The appointment will be provisional and is subject to due verification of SC/ST certificate by the allotted Ministry/Department.

   (ii) OBC Candidates:- This Department has issued OM No. 36012/22/93-Estt.(SCT) dated 8 September, 1993, OM No. 36033/5/2004-Est.(Res) dated 14th October, 2008 and other extant instructions in this regard from time to time. In accordance with these instructions, only Non-Creamy Layer OBC candidates are entitled to get the benefits of reservation earmarked for Other Backward Classes (OBC). The appointment is, therefore provisional to this extent and is subject to further verification of OBC certificate by the allotted Ministry/Department.

   (iii) PwBDs Candidates: – The appointment will be provisional and subject to due verification of concerned certificate by the allotted Ministry/Department.

(iv) EWS Candidates: -The appointment is provisional and is subject to the due verification of Income and Asset certificate by the allotted Ministry/Department.

Yours Faithfully,

(Deonisia Ekka)
Under Secretary to the Government of India
Tel: 011-24654020

NOTE :

1. Candidates may please note that further updates/information in regard to appointment to the post of Stenographer Grade ‘D’ on the basis of Stenographers Grade ‘C’ & ‘D’ Examination, 2023 will be placed only on the website of DoP\&T (www.dopt.gov.inWhat’s new) and also www.dopt.gov.in — About us — Central Secretariat — Central Secretariat Stenographers’ Service — Recruitment (Steno Grade ‘D’) (Direct Recruitment). They are, therefore, advised to regularly visit the DoP\&T’s website for updates.
2. For any query regarding the above mentioned procedure, candidates are advised to mail at es2c-dopt@gov.in. Further, candidates should indicate their All India Rank of Stenographers Grade ‘C’ \& ‘D’ Examination, 2023 in all their correspondence with this Department, including in the subject of email.

ANNEXURE-I

Guidelines for completion of pre-appointment formalities to the post of Stenographer Gr. ‘D’ in CSSS selected on the basis of Stenographer Gr. ‘C’ and ‘D’ Examination-2023 on Online Portal (https://doptapp.nic.in/STENO/).

Note: Candidates are advised to read the following instructions before completion of appointment formalities and should keep the soft copies of the following handy:

• Passport size photograph (max 50KB/JPG format)
• Signature (max 20KB/JPG format)
• Photo Identity [PAN/Voter ID/Driving Licence/Aadhaar] (max 100KB/JPG or PDF format)
• Address Proof [Passport/Telephone/Electricity/PNG bill/Aadhaar Card/Voter ID/Bank Passbook/Rent Agreement] (max 100KB/JPG or PDF format)

1. It may be noted that candidates who have been selected for the post of Stenographer Gr. ‘D’ in CSSS on the basis of Stenographer Gr. ‘C’ and ‘D’ Examination – 2023 are pre-registered with basic details (like-Name, Roll No. Rank, Category, DoB, Mobile Number, e-mail id) on the Online Portal.
2. Candidate should click on FORGOT password to create a new password through their e-Mail id and mobile number furnished to SSC while applying for the post.

क़ार्मिक एवं प्रशिक्षण विभाग

Department of
PERSONNEL & TRAINING

Stenographers’ Gr. ‘C’ and ‘D’ Examination

Pre-appointment formalities for the post of Stenographer Gr.’D’ of CSSS.

3. In the next screen that follows, the email address and the mobile number (provided to SSC at the time of application) should be entered. Separate OTPs will be sent to the Email \& Mobile which should be entered at appropriate boxes. Please follow online instructions and complete the

registration. After completing the registration, the candidates can login using the email address and the passwords set by them and update their profile.
4. Candidates must fill up and submit the following documents through the Online Portal:
i) Willingness Form
ii) Attestation Form
iii) Delhi Police Verification Format – This Police Verification form will be available to those candidates who have declared themselves as resident of Delhi in the willingness form and/or have filled a Delhi address in the residential history of the Attestation Form.
iv) Medical Certificate –
a) Candidates have to upload the scanned copy of their Medical Examination Report as provided to them by the Civil Surgeon/Principal Medical Officer/Chief Medical Officer of the Districtconcerned.
b) The medical report of the candidates, who are already employed in Government Service, will also be uploaded by this Department as and when the attested copies of the same are received from their previous employer. These candidates may also opt to undergo fresh medical examination and upload the report on the portal.
5. Candidates are required to fill in and save each module completely before finally submitting the form online. Candidates will have the option to make changes in any module only before final submission of attestation form. Once final submission has been made, no change will be possible online.
6. Candidates may note that some of the fields namely Candidate’s name, Date of Birth, Category, Category selected, e-mail address, etc. have been pre-populated using the information provided by SSC in the successful candidate’s dossier. Such fields cannot be changed by the candidate. However, if a candidate notes any error/discrepancy in these fields, he may make a separate detailed representation to this office including all relevant documents in support of his/her claim at cs2c-dopt@gov.in. This office will decide each such case on merit and its decision in such cases shall be final.
7. If any candidate presently does not have access to the mobile number furnished at the time of application, may send an email to cs2c-dopt@gov.in citing the old mobile number and the new number, along with the reason.
8. For any queries related to Online Portal, you may contact on the e-Mail id of the Helpdesk cs2cdopt@gov.in constituted for the purpose. The candidates must mention the subject of the e-Mail as “Stenographer Gr. ‘C’ and ‘D’ Examination -2023-Name-Rank”.

FORM OF MEDICAL CERTIFICATE

I hereby certify that I have examined $\mathrm{Sh} / \mathrm{Smt} / \mathrm{Km}$.
a candidate for employment in the Central Secretariat Service in the Government of India and cannot discover that he/she has any disease (communicable or otherwise), constitutional weakness or bodily infirmity, except $\qquad$ .

I do not consider this a disqualification for employment in Central Secretariat Service in the Government of India.
The age of Shri/Smt./Kum. $\qquad$ according to his/her own statement is $\qquad$ years, and by appearance is about $\qquad$ years.
(Signature/thumb impression of the candidate)

Date $\qquad$
(To be signed in the presence of the examining Medical Officer)

Signature of Medical Officer
Name $\qquad$
Address $\qquad$
Official Seal
(Seal should be spread over form and the photograph)

Note: The officer making this certificate should be a Civil Surgeon or a District Medical Officer of equivalent status of a Government Hospital

CANDIDATE’S STATEMENT AND DECLARATION

(The candidate must make the following statement and must sign the declaration below it before the medical officer. Attention is specially invited to the WARNING in the ‘Note’ at the bottom of page 2.)

1. Name in full
   (in BLOCK letters)
2. Age and place of birth
3. Have you ever had
   (a)small-pox, intermittent fever and other fever, enlargement suppuration of glands, spitting of blood, fainting attacks, rheumatism or appendicitis? OR
   (b) any other disease or accident requiring confinement to bed and medical or surgical treatment?
4. When were you last vaccinated?
5. Have you or any of your relatives been afflicted by consumption, scrofula, gout, asthma, fits, epilepsy or insanity?
6. Have you suffered from any form of nervousness due to overwork or any other cause?
7. Have you been examined and declared fit for Govt. Service by a medical officer/ Medical Board within the last three years?
8. Furnish the following particulars:

DECLARATION

I declare that all the above answers are true and correct to the best of my knowledge and belief. I also solemnly affirm that I have not received any disability certificate/ pension on account of any disease or other condition.

Candidate’s signature
Date: $\qquad$
Signed in my presence.

Signature of Medical Officer

Name: $\qquad$
\& Designation: $\qquad$

Note: The candidate will be held responsible for the accuracy of the above statement. By wilfully suppressing any information he will incur the risk of losing the appointment and, if appointed, of forfeiting all claims to superannuation allowance or gratuity.

Annexure IV

Department of Personnel & Training Stenographers Grade ‘C’ \& ‘D’ Examination, 2023 “Candidates Details Form”

(To be filled by the Candidate Only)

1. Date of Birth (as per $10^{\text {th }}$ Class certificate)
2. Date of declaration of result (a-10 ${ }^{\text {th }}, \mathrm{b}-12^{\text {th }}$, a $\qquad$ b $\qquad$
   c- Graduate and d-post graduate
   c $\qquad$ d $\qquad$
3. Date of Issue of EWS/OBC/SC/ST Certificate $\qquad$
4. Date of Discharge of Ex. Serviceman
5. Date of Issue of Disability Certificate

Signature of Candidate
6. Status
$\qquad$ WITHHELD $\square$ PROVISIONAL $\square$ REJECTED $\square$
7. Remark, if any

Signature of Document Checker