The government has rolled out an important initiative to modernize its annual performance appraisal process for Central Secretariat Service (CSS) officers through an online system called SPARROW, which officially launched on April 1, 2016. This digital platform aims to streamline the generation and recording of Annual Performance Appraisal Reports (APARs), offering greater efficiency and transparency. To ensure a smooth transition, comprehensive hands-on training sessions are crucial for both APAR administrators and individual officers. These sessions are designed to familiarize them with SPARROW’s functionalities and equip them to overcome any practical challenges they might encounter while using the system. However, the full implementation has faced some delays. Many Ministries and Departments have yet to provide essential details to the National Informatics Centre (NIC) for assigning crucial roles like Custodians, PAR Managers, and EMD Managers. This bottleneck is currently hindering the progress of the training and subsequent online APAR generation. To accelerate this vital reform, all Ministries and Departments are strongly encouraged to promptly submit the required PAR Administrator details to NIC. Once these roles are assigned, they can proceed with generating EMD data and, finally, completing APARs online. For any assistance or queries, a dedicated helpdesk is readily available via phone and email. It is also imperative that before requesting hands-on training, Ministries ensure that all necessary roles (Custodian, PAR Manager, EMD Manager) have indeed been assigned by NIC. Furthermore, employee data, detailed in the annexures, is available for reporting purposes, and the status of Digital Signature Certificates (DSC) should be clearly maintained.
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MOST IMMEDIATE
No. 22/10/2015/CS-I(APAR)
Govt. of India
Ministry of Personnel & Training
CS-I(APAR)
2nd Floor, Loknayak Bhawan, Market, New Delhi
Dated the 18th May, 2016
OFFICE MEMORANDUM
Subject: Introduction of SPARROW for CSS officers- conducting hands on training regarding.
The undersigned is directed to refer to this Department’s OM of even number dated 17th March, 2016 on the above mentioned subject. It was informed in the said OM that the building wise training programme for PAR administrators (Custodian, Alternate Custodian, PAR Manager and EMD Managers) as well as the individual CSS Officers of DS and above and equivalent levels in CSSS would be conducted.
- SPARROW has been made operational w.e.f. 1.4.2016 and detailed instructions have been issued to all the Ministries/departments vide OM dated 1st April, 2016 and 6th April, 2016 to send information about nominating nodal officers/PAR Managers/EMD Managers in the excel format to NIC under intimation to this Division. A list of Ministries/Departments where the roles have been assigned and training conducted is shown in the Annexure-I. It is observed that still a large number of Ministries/Departments have not provided the details to NIC, which is resulting in delay in assigning the roles.
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The purpose of hands on training is to familiarize the APAR administrator and individual officers with the functioning of CSS SPARROW and also to solve their practical difficulties in generating /recording the APARs. This objective cannot be met unless the Ministries/Departments have been assigned the roles by NIC.
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Therefore, the remaining Ministries/Departments are requested to provide details of the PAR Administrators to NIC and thereafter start generating EMD data and finally generate APAR on-line. In case of any difficulty, they may use the help-desk set up for this purpose by NIC at telephone to 24653220.
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The Nodal officers of the Ministries/Departments are also requested to intimate date, time and venue proposed for meeting through email to help desk at following address:
eps.helpdesk-dopt@gov.in
c.shekhar59@nic.in
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While sending request for hands on training, it may be ensured that Roles of Custodian, PAR Manager, EMD Managers have been assigned by NIC. The Employee data as at Annexure-II is available for generating reports and status of issue of DSC is clearly stated.
(Chandra Shekhar)
Under Secretary to the Govt. of India
To
Director/DS (Admin)
All Ministries/Departments (CSS)
Copy to:
- DS CS. I for information
- Shri Manu Garg, PSA, NIC, North Block, New Delhi| S. No. | Ministry/Department | Roles assigned | Training status | Remarks |
| — | — | — | — | — |
| 1 | Ministry of Textiles | ✓ | | |
| 2 | Department of Land Resources | ✓ | | |
| 3 | Ministry of Coal | ✓ | 06/05/2016 | |
| 4 | DEPARTMENT OF EMPOWERMENT OF PERSONS WITH DISABILITIES | ✓ | | |
| 5 | Ministry of Steel | ✓ | 27/4/2016 | Meeting with EMD Manager |
| 6 | Department of Pets and Trg. | ✓ | 19/4/2016 | |
| 7 | Ministry of Mines | ✓ | | |
| 8 | Department of Chemicals and Petrochemicals | ✓ | | |
| 9 | Department of Commerce | ✓ | 03/05/2016 | |
| 10 | CHEMICALS & FERTILIZERS – DEPARTMENT OF FERTILIZERS | ✓ | | |
| 11 | CORPORATE AFFAIRS | ✓ | 03/05/2016 | |
| 12 | ENVIRONMENT & FORESTS | ✓ | | |
| 13 | FINANCE – DEPARTMENT OF ECONOMIC AFFAIRS | ✓ | | |
| 14 | DEPARTMENT OF HEAVY INDUSTRIES & PUB. ENTERPRISES | ✓ | 25/4/2016 | |
| 15 | MINISTRY OF STATISTICS AND PROGRAMME IMPLEMENTATION | ✓ | | |
| 16 | MINISTRY OF TRIBAL AFFAIRS | ✓ | | |
| 17 | MINISTRY OF URBAN DEVELOPMENT | ✓ | | |
| 18 | MINISTRY OF YOUTH AFFAIRS & SPORTS | ✓ | | |
| 19 | DEPARTMENT OF PENSION & PENSIONER’S WELFARE | ✓ | 12-05-2016 | Meeting with EMD Manager |
| 20 | SOCIAL JUSTICE & EMPOWERMENT | ✓ | | |
| 21 | Ministry of Skill Development and Entrepreneurship | ✓ | | |
| 22 | Earth Sciences | ✓ | | |
| 23 | Ministry of Health and Family Welfare | ✓ | 02-04-2016 | Meeting with EMD Manager |
| 24 | Staff Selection Commission | ✓ | | |
| 25 | Ministry of Information and Broadcasting | ✓ | | |
| 26 | Ministry of Women and Child Development | ✓ | | |
| 27 | NITI Aayog | ✓ | | |
| 28 | Ministry of Civil Aviation | ✓ | | |
| 29 | Department of Administrative Reforms & Public Grievances | ✓ | | |
| 30 | DEPARTMENT OF FOOD AND PUBLIC DISTRIBUTION | ✓ | 11-05-2016 | |
| 31 | DEPARTMENT OF TELECOMMUNICATIONS | ✓ | | |
| 32 | Ministry of Power | ✓ | | |
| 33 | Ministry of Tourism | ✓ | | |
| 34 | Ministry of Human Resource Development | ✓ | | |35 Cabinet Secretariat ✓ DETAILS OF OFFICIALS FOR ROLE DEFINITION IN SPARROW Organization Name Modal Co-ordinator Modal Co-ordinator Control Number – 9910411660 S.No Employee Code (Service Code Number) 1 2 Services IPS, IAS, CSS etc Staffing Allows for unique identification Organization Date Date of Birth (DD/MM/YYYY) Nationality Nationality Religion (Hindu etc.) Religion (Gan, SC, ST etc.) Sex Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age Sex Age | Sex | Age | | Sex | | Sex | Age | | Sex | | Sex | | | Sex | | | Sex | | | Sex | | | Sex | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |