This office memorandum addresses frequent discrepancies found in Annual Confidential Reports (ACRs)/Annual Performance Appraisal Reports (APARs) of Central Secretariat Service (CSS) officers submitted to the Department of Personnel & Training (DoPT). To streamline the process and reduce delays caused by incomplete or inaccurate reports, a checklist is provided for Ministries/Departments to self-assess the reports before submission. The memorandum reiterates the importance of adhering to established instructions regarding the preparation and maintenance of ACRs/APARs, ensuring completeness and accuracy in all submissions. The checklist details specific requirements, including format, content, signatures, grading, adherence to previous DoPT orders, and verification of property returns. Ultimately, the goal is to improve the efficiency and quality of performance appraisals within the CSS.
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F.No.22/2/2012-CS.I(APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
(CS Division)
2nd Floor, A Wing, Lok Nayak Bhawan
New Delhi, the 24th January, 2012
OFFICE MEMORANDUM
Subject: Forwarding of ACRs/APARs of CSS officers to DoPT – regarding
The undersigned is directed to say that discrepancies have often been noticed in the ACRs/APARs of CSS officers received in the CS Division of DoP&T from the Ministries/Departments. Such incomplete and inaccurate ACRs/APARs are required to be sent back to the respective Ministries/Departments for rectification of deficiencies, resulting in unwanted delay in completion of ACRs/APARs of the officer concerned.
- In order to avoid unnecessary correspondence and delay, a Check-List for the convenience of the participating Ministries/Departments has been prepared, a copy of which is enclosed. The check-list is not exhaustive, but is aimed at facilitating the Ministries/Departments to check at their end the frequently noticed inconsistencies before forwarding the ACRs/APARs to DoP&T.
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It is once again reiterated that the instructions issued by the Establishment Division of this Department from time to time on preparation and maintenance of ACRs/APARs may be adhered to and it may be ensured by the officer authorized in the Ministries/Departments that the ACRs/APARs forwarded to the DoP&T are complete in all respects.
(Vidyadhar Jha)
Under Secretary to the Govt. of India
Ph:24624046
Encl: Check-List.
Ministries/Departments
Director/Deputy Secretary (Estt./Admn.)# CHECK-LIST
FORWARDING OF ACRs/APARs OF CSS OFFICERS BY THE MINISTRIES/ DEPARTMENTS TO CS DIVISION, DOPT
The ACR/APAPR is complete in all respects:
i) The ACR/APAR has been initiated in the proper format and color scheme prescribed for the grade;
ii) The period of the ACR/APAR has been clearly indicated;
iii) The CSL Number of the Officer reported upon has been indicated at the top right hand corner of the APAR’s first page;
iv) All the columns have been properly filled up by the officer reported upon, the Reporting Officer and the Reviewing Officer;
v) It bears the signature of the officer reported upon and the signature (in blue ink) \& stamp of the Reporting and Reviewing Officers at appropriate places;
vi) The numerical grading with reference to prescribed weightage has been calculated correctly;
vii) If the final grading in the APAR has been up-graded/down-graded by the Reviewing Officer, he has indicated grading for each attribute under Sections (A), (B) \& (C) in Part-3 of the APAR and appended his initials;
viii) If the APAR could not be reported/reviewed, no report/no review certificate with reasons is affixed;
ix) The instructions contained in DoPT OM No.21011/1/2005Estt.(A)(Pt.II) dated 14.05.2009 and No.21011/1/2010-Estt.A dated 13.04.2010 have been adhered to;
x) Disclosure certificate has been duly stamped and authenticated on the front page of APAR and the status of filing of IPR (Immovable Property Return) is duly indicated and verified;
xi) Necessary entries in the APAR Monitoring software have been made;
xii) It has been forwarded to CS Division, DoPT under the signature of an authorized officer.