This office memorandum announces the introduction of the Sparrow software for online Annual Performance Appraisal Reports (APAR) for CSS officers. The software will be operational from April 1st, 2016, initially for Deputy Secretary level and above. Ministries and Departments are instructed to nominate four key functionaries – Custodian (Nodal Officer), Custodian (Alternative Functionary), PAR Manager, and Employee Master Data (EMD) Manager – to manage the online filing process. Smaller ministries can consolidate roles into Primary Custodian and EMD Manager. The memorandum details the nomination process, required NIC credentials (mail ID and DSC), and upcoming training for nodal and user officers. A help desk will also be established to support users. The document also includes a proforma for nominating officials and their details.
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F No.22/10/2015-CS-I (APAR)
Government of India
Ministry of Personnel, Public Grievances \& Pensions
Department of Personnel \& Training
(CS -I (APAR)
3rd Floor, A Wing, LokNayakBhgawan, Khan Market, New Delhi
Dated 1st April, 2016
OFFICE MEMORANDUM
Subject: Introduction of Sparrow for CSS officers.
The undersigned is directed to refer to DO No.22/10/2015-CS.I(APAR) dated $25^{\text {th }}$ February, 2016 from Smt. Archana Verma, Joint Secretary. Indicated in the said letter was a decision to introduce online recording of APAR for CSS officers. In the first phase, the software is to be made operational for Deputy Secretary and above level officers of CSS w.e.f. $1^{\text {st }}$ April, 2016.
2. NIC has informed that the website enabling online filing of APAR for CSS officers has been made live and is accessible through https://sparrowcss.eoffice.gov.in.
3. Ministries/Departments are required to nominate following four functionaries for managing of the online filing of APARs:
(i) Custodian (Nodal Officer) : A person authorized to sign Section I of the APAR and overall responsible for complete APAR management in the Ministry/Department.
(ii) Custodian (Alternative Functionary) : A person who performs the role of Custodian in absence of primary Custodian.
(iii) PAR Manager : A person responsible for creating hierarchical workflow in the software for the purpose of recording of APARs of the officers working in that Ministry/Department.
(iv) Employee Master Data (EMD) Manager : A person responsible for managing data and also its correctness in respect of individual employees.
4. In smaller Ministries, however, all the four roles may be distributed between two functionaries, namely, Primary Custodian and EMD Manager. However, in caseof large Ministries, it is advised that the above mentioned roles should be assigned amongst four officers.
5. Ministries/Departments are requested to nominate officers to perform the roles as above and provide the information in respect of officers nominated in the enclosed proforma to the following persons of NIC at the given e-mail address:
- Shri Manu Garg, PSA
Telephone No. 23040281
Mobile No. 9868500465
Email Id. manugarg@nic.in
2. Shri B. Ravi Kumar, TD, Telephone No. 23040399
Email Id : bravi@nic.in
6. This information may be provided to them by $6^{\text {th }}$ April, 2016 without fail and a copy may be endorsed to Shri Chandra Shekhar, Under Secretary CS(S) by email only at c.shekhar59@nic.in.
7. After receipt of information from individual Ministries/Departments, NIC shall be assigning role to these officers and after such assignment, the officers posted at Ministries/Departments could start using the software for online filing of APARs.
8. It is reiterated that all the nominated officers and user officers must have an NIC mail ID and DSC for using the software as has already been mentioned in the previous communications.
9. Training would be organized for the Nodal Officers as well as user officers after the role assignment is completed by NIC. The dates of training would be intimated separately.
10. A Help desk for assisting nodal officer and also users is being set up and particulars would be made available shortly.
To
Joint Secretary (Admn.)
All Ministries/Departments
Copy to NIC, DOPT (Shri S.N. Sowpari, Sr. Tech. Director), North Block New Delhi# OFFICE
DETAILS OF OFFICIALS FOR ROLE DEFINATION IN SPARROW
Organization Name
Nodal Co-ordinator Name
Nodal Co-ordinator Contact Number
| S. No. | Employee Code | Appellation | Employee Name | NIC Email ID | Gender (M/F) | Father’s Name | Date of Birth (DD/MM/YYYY) | Nationality | Religion (Hindu etc.) | Category (Hindu etc.) | Role/Role | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| (Service Code Number) | (Mr., Mrs., etc.) | |||||||||||
| Services | Adhar No. | Organization | Organization From Date | Designation (Expand all short forms) | ||||||||
| IPS, IAS, CSS etc | Mandator Y (uniquely identified) | (Currently Posted) | (Date from which is applicable) | |||||||||
| (Date from which is applicable) | ||||||||||||
| (Thank will be taken as current date) | ||||||||||||
| DD/MM/YYYY | ||||||||||||
| Total | ||||||||||||
| Copyright © NIC, 2016 |