This office memorandum details the acceptance of Annual Performance Appraisal Reports (APARs) submitted in hard copy format for CSS officers for the financial years 2015-16 and 2016-17, due to technical difficulties with the SPARROW system. It mandates a return to online APAR generation for the 2017-18 financial year, with exceptions for officers on deputation, those in sensitive positions (National Security, Intelligence Bureau), and cases requiring prior approval for hard copy submissions. The memorandum clarifies the process for APAR submissions and directs all Ministries/Departments to adhere to these guidelines.
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MOST IMMEDIATE
No. 22/10/2018-CS-I (APAR)
Govt. of India
Ministry of Personnel, Public Grievances \& Pensions
Department of Personnel \& Training
CS-I (APAR)
$2^{\text {nd }}$ Floor, A- Wing, Lok Nayak Bhawan
Khan Market, New Delhi-110003.
Dated: $31^{\text {st }}$ May, 2018
OFFICE MEMORANDUM
Subject: Acceptance of APARs in respect of CSS officers for the FY 2015-16 and 2016-17 submitted on hard copies and Instructions for FY 2017-18- reg.
The undersigned is directed to refer to DoPT’s OM dated $18^{\text {th }}$ January, 2017 regarding extension of SPARROW upto Under Secretary level officers in CSS. It is expected that necessary mechanism for generation of APARs has been developed by the Nodal Officers concerned in their Ministry/Department so as to complete the APAR activities, from the financial year 2017-18, as per the datelines prescribed vide DoPT Estt. Division OM No. 21011/18/2005-Estt (A) (Pt.-II) dated $23^{\text {rd }}$ July, 2009.
2. It has also been observed that in respect of CSS officers a large number of APARs for the financial years 2015-2016 and 2016-17 were received in hardcopies. Considering the technical difficulties faced by the Ministries/Departments in generating APARs on SPARROW during these two years, it has been decided as a one-time measure to accept all the APARs received through hard copies pertaining to the financial years 2015-16 and 2016-17.
3. However, from the financial year 2017-18, it has been decided that APARs of the CSS officers upto Under Secretary level, will be generated and completed online only, barring following exceptions :-
i) Officers on deputation to ex-cadre organizations, consequential bodies, international organizations \& State Govts.
ii) Officers posted in the organizations dealing with highly sensitive work which involve National Security, Intelligence Bureau etc.4. For other cases not falling under (i) and (ii) of para 3 above, the Ministries/Departments will be required to take prior approval from this Department citing specific reasons for recording of APARs on hard copies.
Rajul Bhatt
Director
Tele : 24629411
To
Joint Secretary (Admn./Estt.),
All Ministries/Departments (CSS).
Copy to :-
i) Deputy Secretary (CS-II), DoPT, Lok Nayak Bhawan, New Delhi for information and taking necessary action in respect of CSSS cadre.