This office memorandum from the Department of Personnel & Training announces the introduction of the ‘SPARROW’ system across all grades of CSS, CSSS & CSCS for managing performance appraisals. It addresses a reported issue where factual errors existed in the initial data entered into the system, and clarifies that while fields were initially frozen, they have now been unfrozen once to allow nodal officers to make corrections. Ministries and Departments are instructed to inform their staff about this temporary editing window and to direct all queries through established channels, not individually. The memorandum details the process for correcting data and emphasizes that the fields will be re-locked after corrections are made.
SOURCE PDF LINK :
Click to access sparrow_correctionf4X39.pdf
Click to view full document content
F.No.22/15/2018-CS.I(APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
***2nd Floor, A-Wing, Lok Nayak Bhawan
New Delhi, dated; the 22nd May, 2019.
OFFICE MEMORANDUM
Subject: Introduction of ‘SPARROW’ across all the grades of CSS, CSSS & CSCS – correction of details of officers/officials in SPARROW data-base – reg.
All the Ministries/Departments are aware that ‘SPARROW’ (Smart Performance Appraisal Report Recording Online Window) system, from the financial year 2018-19, has been extended across all the grades in CSS, CSSS & CSCS. As a result, data in respect of a large number of officers/officials has to be ported on ‘SPARROW’ system. Ministries/Departments have already been advised to send data in excel format to this Department for onward transmission to SPARROW-Support to add the details of new entries in data-base.
- It has been reported by Ministries/Departments that the data created for ‘SPARROW’ system, bears some factual errors which needs correction. However, the EMDs were not allowed to edit the fields as all the fields were frozen except designation. This results into delay in creation of workflow and generation of APAR. The same was reported to NIC E-Division and it has been confirmed by them that the frozen fields have been rendered unfrozen to enable the EMDs of the nodal Ministries/Departments to edit factual inaccuracies, if any, occurring in the data-base of the officers. However, this facility will be available only for once. It means that once the EMDs carry out correction in the data-base, the field will be again locked for editing.
-
All the Ministries/Departments are requested to bring the content of this O.M. to all concerned officers/officials and advise them to use the facility to edit the fields for factual inaccuracy, if any, through their EMD/nodal officer concerned. DoPT would not entertain individual queries in this regard.
(Chandra Shekhar)
Under Secretary to the Govt. of India
Tel: 011-24624046
To
All Ministry/ Department (CSS, CSSS & CSCS).
Copy to:
- Deputy Secretary – CS.II (Attn: Shri A.K. Saha), DoP&T, Lok Nayak Bhawan, New Delhi for information and necessary action in respect of CSSS and CSCS.
- SPARROW E-Division Team through SPARROW help-desk, DoP&T, Lok Nayak Bhawan, New Delhi for necessary action.