No.6/2/2013-CS.I

Government of India

Ministry of Personnel, Public Grievances & Pensions

Department of Personnel & Training

Lok Nayak Bhawan, New Delhi

Dated the 31st January, 2014

OFFICE MEMORANDUM

Subject: Zone of Consideration for inclusion in Select List of Section Officers’ Grade of CSS for the years 2009/2010/2011 against Seniority Quota-Regarding

The undersigned is directed to refer to the Department of Personnel and Training’s OM of even number dated 25th September, 2013, vide which Zone of Consideration for inclusion in Select List of Section Officers’ Grade of CSS for the years 2009/2010/2011 against Seniority Quota was issued. All the care units were requested to conduct the DPC in respect of all the officers covered in the zone and intimate their fitness or otherwise to the Department of Personnel and Training by 15th October, 2013. A reminder was also issued on the 1st January, 2014, to all the cadre units to expedite DPCs. However, till date information has been received from a few cadre units only.

1. Some Doubts have been raised by cadre units on some of the issues pertaining to Select List of Section Officers’ Grade of CSS for the years 2009/2010/2011 against Seniority Quota. Also, some discrepancies have been found in the information furnished by some of the cadre units. The clarification on these issues is as under:

Issue 1: Whether DPC is to be conducted in respect of officers not clear from vigilance angle.

Clarification: As per DOPTs OM No 22011/5/86-Estt(D) dated 10th April, 1989 (Consolidated Guidelines on DPC), DPC in all such cases should be held and sealed cover procedure should be adopted as laid down in the O.M.

Issue 2: Whether DPC is to be conducted in respect of officers who are in the zone of promotion but have retired/taken VRS/expired/resigned from service as on date before conduct of DPC.

Clarification: As per DOPTs OM No 22011/4/98-Estt(D) dated 12th October, 1998, DPC in respect of such officers should be held but as they have retired/left the service before the conduct of DPC, their order/notification for promotion need not be issued. Many Ministries/Departments have issued notification/orders in respect of such officers, which is not as per the OM mentioned above. Such Ministries/Departments are requested to issue necessary corrigendum in this regard. Only the fitness of these employees is to be informed to CS.I Division for finalization of Select List.Issue 3: What should be the date of effect of promotion in respect of persons included in the zone of promotion for inclusion in the Select List of Section Officers’ Grade of CSS for the years 2009/2010/2011 against Seniority Quota

Clarification: Promotion orders/notification should be issued from prospective effect only not prior to the date of DPC. Many Ministries/Departments have issued promotion order w.e.f. 1.7.2009, 1.7.2010 and 1.7.2010 for the respective Select Lists, which is not as per DPC guidelines. Such Ministries/Departments are requested to issue necessary corrigendum in this regard.

Issue 4: If a person whose name appeared in the zone of promotion for inclusion in the Select List of Section Officers’ Grade of CSS for the years 2009/2010/2011 against Seniority Quota had retired from a deputation post. Who will conduct the DPC in such cases – borrowing department or parent department?

Clarification: DPC in such cases is to be conducted by the parent department.

Issue 5: What is the action on the part of Ministries/Departments if they found an officer in the zone who has already left the service prior to the crucial date i.e. 1.7.2009, 1.7.2010 and 1.7.2010 for the respective Select Lists?

Clarification: The concerned Ministry/Department will forward the name of such officers to CS.I Division, DOPT so that necessary corrections may be carried out in the Select List. One such instance has come to the notice of this department that notification has been issued in respect of person for the Select List Year 2011 who had taken VRS w. e. f. 1-4-2011 i.e. prior to the crucial date of promotion. The mistake may be rectified by issuing of a corrigendum.

Issue 6: Many Ministries/Departments have not conducted DPCs in respect of many persons on the pretext that ACRs for these officers are incomplete

Clarification: Ministry/Departments may refer to para 6.2.1 of DOPTs OM No 22011/5/86-Estt(D) dated 10th April, 1989 (Consolidated Guidelines on DPC).

Vidyadhar Jha)

Under Secretary to the Govt. Of India

Tele:24624046

To,

All the Cadre Units of CSS