These office memorandums address the issue of notional pay fixation for Under Secretaries of the Central Secretariat Service (CSS). The first memo concerns a lapse by the Department of Revenue in issuing a notification regarding regular appointments, requesting its rescission and correction. It also addresses potential notional pay fixation benefits granted based on the erroneous notification. The second memo clarifies that notional pay fixation is generally not permissible prior to the actual date of promotion, even in cases of delayed Departmental Promotion Committee (DPC) holdings, and instructs departments to review and rectify any incorrectly extended benefits. A web-based cadre management system for CSS is also highlighted.
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No.5/6/2013-CS.I(U)
Government of India
Ministry of Personnel, Public Grievances \& Pension
(Department of Personnel \& Training)
$2^{\text {nd }}$ Floor, Lok Nayak Bhavan, Khan Market, New Delhi-110003
Dated the 7th July, 2017.
OFFICE MEMORANDUM
Subject: Select List of Grade-I (Under Secretary) of CSS for the year 2012 – Notional fixation of pay – regarding.
The undersigned is directed to refer to this Department’s O.M. of even number dated 04.07 .2014 on the subject noted above and to say that in para 7 of the said O.M. it was specifically mentioned as under:
“Ministries / Departments, where the officers are currently posted as Under Secretary on ad-hoc basis or presently on long leave, are requested to notify the appointment of these officers as per Annexure-I to this O.M. to the grade of Under Secretary on regular basis from the date of issue of this O.M. However, in terms of Rule 2 (c) (iii) of CSS Rules, approved service in the grade of US will count from $1^{\text {st }}$ of July 2012.”
2. It is stated that Department of Revenue had issued notification appointing therewith officers of CSS as Under Secretary on regular basis with effect from 01.07.2012 instead of from 04.07.2014, which is a serious lapse on the part of the Department. This have been viewed seriously by this Department and Department of Revenue has been requested to rescind this erroneous notification and issue a revised notification with immediate effect. They have also been requested to fix responsibility for this erroneous notification. To ensure that such lapse has not occur in other Ministries/Departments, it is requested to check the records and in case such erroneous notification have been issued, the same may be rescinded and a revised notification may be issued immediately.
3. It is further stated that in case any notional pay fixation benefit has been granted to Under Secretaries on the basis of such erroneous notification, necessary steps may be taken in terms of DoPT’s O.M. No.5/11/2011-CS.I(U) dated 27.02.2013 (copy enclosed).
4. The action taken in this regard may be intimated to this Department. This issues with the approval of the Competent Authority.
Anil Tripathi
(Anil Tripathi)
Under Secretary to the Government of India
Tele.: 24629412
All Ministries/Departments through website of DOPT.No.5/11/2011-CS-I (U)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training
21 Floor, Lok Nayak Bhawan, Khan Market, New Delhi
Dated the 27th February 2013
OFFICE MEMORANDUM
Subject
Notional fixation of pay to officers included in USSL 2009 and 2010 reg.
The undersigned is directed to refer to references received from Ministries/Departments forwarding therewith requests of officers included in USSLs 2009 & 2010 for notional fixation of pay in the grade of Under Secretary from 1st July of the Select List year. The issue has been examined in this Department.
- It is informed that as per DPC guidelines promotions are effective from a prospective date. Grant of notional fixation of pay from a date prior to the date of actual promotion is not as per the general instructions on promotion. The pay and allowances attached to a post is admissible only w.e.f. the date of appointment to the post and for actual pay benefit, assumption of charge of the promotional post is the criterion.
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It was decided by this Department that notional fixation of pay would not be allowed to any grade/service on the ground of delayed holding of DPC. Accordingly, in the Office Memorandum of even number dated 26.11.2012 issued by this Department for inclusion of officers in USSL-2009 & 2010 no instructions were issued for notional fixation of pay.
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Accordingly, notional fixation of pay in respect of officers included in USSL-2009 and 2010, w.e.f. 1st July of the Select List year is not consistent with extant rules/instructions on the subject and is not, therefore, allowed. All the Ministries/Departments are, therefore, requested to review the cases of fixation of pay of officers included in USSLs 2009 & 2010 and take steps to rectify the pay fixation in all those cases where the benefit of notional fixation of pay has been incorrectly extended.
(Uttasrath R. Tiwasri)
Director
Tele: 24629411
All Ministries/Departments
Important Notice Web Based Cadre Management system for CSS is hosted at http://10.21.145.125. Nodal Officers and individual CSS Officers are requested to verify their data and bring discrepancy if any to the notice of this Department for correction.