F.No.7/15/2023-CS.I(A)
Government of India
Ministry of Personnel, Public Grievances \& Pensions
(Department of Personnel \& Training)
CS.I Division
$2^{\text {nd }}$ Floor, Lok Nayak Bhawan, Khan Market, New Delhi -110003.

Dated 20 December, 2023.
To
The Successful candidates of CGLE, 2023
Nominated to Assistant Section Officers’
Grade of CSS (as per Annexure-I)
Subject: Combined Graduate Level Examination, 2023 – Intimation regarding preappointment formalities for the post of Assistant Section Officers’ (ASO) Grade (Group B, Non-Gazetted) of Central Secretariat Service (CSS).

Dear Candidate,
Congratulations on your success in the Combined Graduate Level Examination, 2023!
I am directed to say that you have been allocated and nominated for appointment to Assistant Section Officers’ Grade of Central Secretariat Service by Staff Selection Commission on the basis of Combined Graduate Level Examination (CGLE), 2023. The allocation has been made on the basis of your rank in the merit list, eligibility, preference for services expressed by you and availability of vacancy. Though utmost care has been taken while preparing the list at Annexure-I, yet you are advised to cross check the particulars pertaining to yourself with the result declared by SSC.
2. Your document verification (DV) will be conducted on provisional basis in Department of Personnel and Training, $2^{\text {nd }}$ Floor, Lok Nayak Bhawan, Khan Market, New Delhi-110003. The date and time of appearing for DV may be seen at Annexure-I. The candidates are directed to report for Document Verification 30 minutes before the scheduled time.
2.1 All the successful candidates nominated for the Assistant Section Officers’ Grade of CSS are pre-registered on the Online CGLE Portal https://doptapp.nic.in/CGLE/ASO. The candidates are required to fill-up/upload and submit the following documents on the Online Portal before appearing for Document Verification on allotted date \& time:
i. Willingness to join the post,
ii. Attestation form,
iii. Medical fitness Certificate
3. Delhi Police Verification Form – The candidates, who are presently residing in Delhi or those who indicate having resided in Delhi in the point number 10 of the Attestation Form should additionally fill the “Delhi Police Verification Form” given in the CGLE portal.

3.1 The detailed guidelines for filling up/uploading of the aforesaid forms through the Portal are given in Annexure-II. The same is required to be filled by the candidate before Document Verification.
3.2 All the candidates are required to appear before the Civil Surgeon/Principal Medical Officer/Chief Medical Officer in Delhi or in the District where the candidates are presently residing/belong, for medical examination, to determine their fitness for the Government service. The candidates are required to give a statement and declaration regarding his/her health in the attached form in the presence of Medical Officer. The medical certificate of fitness should be in the prescribed format, a specimen of which is attached (Annexure-III). The Authorities concerned are also requested to take up the Medical Examination of the candidates concerned on the strength of this letter.
3.2.1 In case any other authority letter is required by the Office of medical authority concerned, the undersigned may be contacted through mail at csl-a-dopt@gov.in. The candidates must upload the certificate on the online portal and bring the Original Medical Certificate on the day of Document Verification. A copy of the Medical Certificate may also be sent through mail at csl-a-dopt@gov.in.
3.3 However, if the candidate is already in Government service, instead of obtaining a fresh medical report, they may produce this letter to their Controlling Authority to enable them to forward an attested copy of their medical examination report (with attested photograph) obtained at the time of the appointment, to the undersigned. The candidates must ensure that the said medical examination report furnished to the previous employer should have been issued by Civil Surgeon/Chief Medical Officer or equivalent.
4. Candidates must also bring the following documents (in original) for verification, and also their self attested photocopies for submission to this Department on the day of Document Verification in the following order:
a. Matriculation Certificate and mark sheet as proof of Date of Birth (DOB will be reckoned only with this certificate).
b. Senior Secondary Diploma/Certificate and mark sheet.
c. Mark sheets and Graduation certificates issued by the competent Institution/University) (Date of declaration of results of the qualifying examination should be before the cut-off date of submission of application in CGLE 2023 failing which the certificates will not be accepted as valid proof of possessing the requisite EQ).
d. Community Certificate (OBC/SC/ST/EWS) should be in the format prescribed in the Notice, issued by the competent authority. EWS Certificate should be based on the income of Financial Year 2022-23 (01.04.2022 – 31.03.2023) and valid for the year 2023-24. It should be in confirmity with Annexure -XII of the Notice. Similarly, crucial date for claim of OBC will be the closing date for receipt of online applications i.e. $03-05-2023$.
e. Certificates in the format prescribed in the Notice regarding category of Person with Disability (PwBD).
f. Certificates in the format prescribed in the Notice viz., Discharge Certificate, Service Certificate, etc in support of your claim as Ex-Serviceman.
g. Certificates in the format prescribed in the Notice for seeking age relaxation as a Central Govt. Civilian employee.

h. “Candidates Detail Form” duly filled and signed in ink should be brought while appearing for DV. (Annexure IV)
i. Print outs of filled willingness form and attestation form
j. Medical fitness report (in original)
k. The use of black ball point pen/ Gel pen is strictly prohibited during Document Verification.
4.1 The candidates should also bring at least Two latest photo-bearing identification proof and address proof such as Driving Licence, Voter card, Aadhar Card, Income Tax Pan Card, and any other Identity Card issued by Government Depts /organizations / University / College in original along with its self attested copy. The Identity Card issued by College/University should be current. Two recent passport-size photographs are to be brought for use at the document verification. Along with it, the candidates must also bring two passportsize photographs which are uploaded by them on the Application form of CGLE 2023.
4.2 The candidates are also informed that they may fill the preferences for Ministries/Departments through the online CGLE portal by $31^{\text {st }}$ December, 2023 positively. No further opportunity to fill/change the preferences would be given to the candidates.
5. It may also be noted that mere submission of willingness and other documents will not entitle any candidate to claim appointment to the post which will be subject to the fulfillment of stipulated terms and conditions in the offer of appointment.
6. The eligibility of candidates for appointment shall be determined on the basis of information furnished in the attestation form and documents produced during DV. If found eligible, candidates will be offered appointment to the post of Assistant Section Officer in Central Secretariat Service subject to the verification of character and antecedents/claim for EWS/OBC (Non-creamy layer)/SC/ST/PwBD status. The formal offer of appointment will be sent to you through CGLE Portal after successful completion of the above pre appointment formalities.
7. The candidates will have to undergo the Foundation Training course organized by the Institute of Secretariat Training and Management (ISTM) or any other Institute(s) nominated for this purpose, as and when organized. The Foundation Course is compulsory and has to be completed as a part of the successful completion of probation in service.
8. The candidates must note that in case, at any stage, it is found that the candidate has produced a fake certificate or has furnished any false information, he/she shall be liable to be proceeded against, under the relevant rules, leading to such penalty as may be decided, which now extends to the termination of his/her appointment. Such action shall also be without prejudice to any other punitive action as may be attracted in such cases.
9. Attention is also invited to this Department’s OM No. 11012/7/91-Estt.(A) dated 19.05.1993 as amended from time to time which stipulates the action that can follow on furnishing of false information or submission of false certificates. The operative part of the said OM is reproduced below:-

“Wherever it is found that a candidate who was not qualified or eligible in terms of the recruitment rules etc. for initial recruitment in service or had furnished false information or produced a false certificate in order to secure appointment, he should not be retained in service. If, he is probationer or a temporary Government servant, he should be discharged or his services should be terminated. If he has become a permanent Government servant, an enquiry as prescribed in Rule 14 of CCS (CCA) Rules, 1965 may be held and if the charges are proved, the Government servant should be removed or dismissed from service. In no circumstances should any other penalty be imposed”
10. The offer of appointment when made, will be provisional for the candidates who have claimed/availed the benefits of any type of reservation for the post and service in terms of the following instructions as may be relevant to them:-
(i) EWS Candidates:- The appointment is provisional and is subject to the due verification of Income and Asset Certificate by the allotted Ministry.
(ii) SC/ST Candidates:- The appointment will be provisional and is subject to due verification of SC/ST certificate by the allotted Ministry.
(iii) OBC Candidates:- This Department has issued OM No. 36012/22/93-Estt.(SCT) dated $8^{\text {th }}$ September, 1993; OM No. 36033/3/2004-Estt.(Res) dated $14^{\text {th }}$ October, 2008 and other extant instructions in this regard from time to time. In accordance with these instructions, only NonCreamy Layer OBC candidates are entitled to get the benefits of reservations earmarked for Other Backward Classes (OBC). The allocation is, therefore, provisional to this extent and is subject to further verification of OBC certificate by the allotted Ministry.
(iv) PwBD Candidates:- The appointment will be provisional and subject to due verification of concerned certificate by the allotted Ministry.

Yours faithfully,
(L. Raghavendran)

Under Secretary to the Government of India
Tele: 24642705
NOTE: For any query regarding the above mentioned procedure, candidates are advised to mail at cs1-a-doptiogov.in. Further, candidates should indicate their All India Rank of CGLE 2023 in all their correspondence with this Department, including in the subject of email.

Annexure-I

Annexure-II

Guidelines for completion of pre-appointment formalities to the post of ASO in CSS selected on the basis of CGLE-2023 on Online Portal (https://doptapp.nic.in/CGLE/ASO).

Note: Candidates are advised to read the following instructions before completion of preappointment formalities and should keep the soft copies of the following handy:

• Passport size photograph (max 50KB/JPG format)
• Signature (max 20KB/JPG format)
• Photo Identity [PAN/VoterID/Driving Licence/Aadhaar] (max 100KB/JPG or PDF format)
• Address Proof [Passport/Telephone/Electricity/PNG bill/Aadhaar Card/Voter ID/Bank Passbook/Rent Agreement] (max 100KB/JPG or PDF format)

1. It may be noted that candidates who have been selected for the post of ASO in CSS on the basis of CGLE-2023 are pre-registered with basic details (like-Name, Roll No. Rank, Category, DoB, Mobile Number, e-mail id) on the Online Portal.
2. Candidate should click on FORGOT password to create a new password through their eMail id and mobile number furnished to SSC while applying for the post.
   
3. In the next screen that follows, the email address and the mobile number (provided to SSC at the time of application) should be entered. Separate OTPs will be sent to the Email \& Mobile which should be entered at appropriate boxes. Please follow online instructions and complete the registration. After completing the registration, the candidates can login using the email address and the password set by them and update their profile.

1. Candidates must fill up and submit the following documents through the Online Portal:

i) Willingness Form

ii) Attestation Form

iii) Delhi Police Verification Format – This Police Verification form will be available to those candidates who have declared themselves as resident of Delhi in the willingness form and/or have filled a Delhi address in the residential history of the Attestation Form.

iv) Medical Certificate

a) Candidates have to upload the scanned copy of their Medical Examination Report as provided to them by the Civil Surgeon/Principal Medical Officer/Chief Medical Officer of the District concerned.
b) The medical report of the candidates who are already employed in Government Service, will be uploaded by this Department as and when the attested copy of the same is received from their previous employer. These candidates may also undergo fresh medical examination and upload the report on the portal.

v) Preferences

Candidates have to fill their preferences for posting in Ministries/Departments as per the instructions mentioned below:-
a) The Ministries/Departments are categorized into two Groups viz. Group A and B. (Appendix to Annexure II)
b) A total of 20 Preferences are to be given, ten each from Group-A and Group-B Ministries/Department.
c) Not more than 10 preferences should be given from each Group of Ministries/Departments.
d) Same preference cannot be given to more than one Ministry/Department irrespective of the Group of Ministry/Department.
5. Candidates are required to fill in and save each module completely before finally submitting the form online. Candidates will have the option to make changes in any module only before final submission of attestation form. Once final submission has been made, no change will be possible.
6. Candidates may note that some of the fields namely Candidate’s name, Date of Birth, Category, Category selected, e-mail address, PwBDs, etc. have been pre-populated using the information provided by the candidate at the time of filling up the earlier Online Application

Form for CGLE-2023. Such fields cannot be changed by the candidate. However, if a candidate notes any error/discrepancy in these fields, he may make a detailed representation to this office attaching supporting documents in support of his/her claim at cs1-a-dopt@gov.in . This office will decide each such case on merit and its decision in such cases shall be final.
7. If any candidate presently does not have access to the mobile number furnished at the time of application, may send an email to cs1-a-dopt@gov.in citing the old mobile number and the new number, along with the reason.
8. For any queries related to Online Portal, Candidates may contact through the e-Mail id cs1-a-dopt@gov.in constituted for the purpose. The candidates must mention the subject of the eMail as “CGLE-2023-Name-Rank”.

Appendix to Annexure II

List of Ministries/Departments

FORM OF MEDICAL CERTIFICATE

I hereby certify that I have examined $\mathrm{Sh} / \mathrm{Smt} / \mathrm{Km}$.
a candidate for employment in the Central Secretariat Service in the Government of India and cannot discover that he/she has any disease (communicable or otherwise), constitutional weakness or bodily infirmity, except $\qquad$ .

I do not consider this a disqualification for employment in Central Secretariat Service in the Government of India.

The age of Shri/Smt./Kum. $\qquad$ according to his/her own statement is $\qquad$ years, and by appearance is about $\qquad$ years.
(Signature/thumb impression of the candidate)

Date $\qquad$
(To be signed in the presence of the examining Medical Officer)

Signature of Medical Officer
Name $\qquad$
Address $\qquad$
Official Seal
(Seal should be spread over form and the photograph)

Note: The officer making this certificate should be a Civil Surgeon or a District Medical Officer of equivalent status of a Government Hospital

CANDIDATE’S STATEMENT AND DECLARATION

(The candidate must make the following statement and must sign the declaration below it before the medical officer. Attention is specially invited to the WARNING in the ‘Note’ at the bottom of page 2.)

1. Name in full
   (in BLOCK letters)
2. Age and place of birth
3. Have you ever had
   (a)small-pox, intermittent fever and other fever, enlargement suppuration of glands, spitting of blood, fainting attacks, rheumatism or appendicitis? OR
   (b) any other disease or accident requiring confinement to bed and medical or surgical treatment?
4. When were you last vaccinated?
5. Have you or any of your relatives been afflicted by consumption, scrofula, gout, asthma, fits, epilepsy or insanity?
6. Have you suffered from any form of nervousness due to overwork or any other cause?
7. Have you been examined and declared fit for Govt. Service by a medical officer/ Medical Board within the last three years?
8. Furnish the following particulars:

DECLARATION

I declare that all the above answers are true and correct to the best of my knowledge and belief. I also solemnly affirm that I have not received any disability certificate/ pension on account of any disease or other condition.

Candidate’s signature
Date: $\qquad$
Signed in my presence.

Signature of Medical Officer

Name: $\qquad$
\& Designation: $\qquad$

Note: The candidate will be held responsible for the accuracy of the above statement. By wilfully suppressing any information he will incur the risk of losing the appointment and, if appointed, of forfeiting all claims to superannuation allowance or gratuity.

Annexure IV

Department of Personnel \& Training Combined Graduate Level Examination 2023 “Candidates Details Form”

(To be filled by the Candidate Only)

1. Date of Birth (as per $10^{\text {th }}$ Class certificate)
2. Date of declaration of result (a-10 ${ }^{\text {th }}, \mathrm{b}-12^{\text {th }}$, a $\qquad$ b $\qquad$
   c- Graduate and d-post graduate
   c $\qquad$ d $\qquad$
3. Date of Issue of EWS/OBC/SC/ST Certificate $\qquad$
4. Date of Discharge of Ex. Serviceman
5. Date of Issue of Disability Certificate

Signature of Candidate
6. Status

OK
PROVISIONAL
7. Remark, if any

Signature of Document Checker