GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES \& PENSIONS
(DEPARTMENT OF PERSONNEL \& TRAINING)

INTERNAL DELEGATION OF POWERS FOR FINAL DISPOSAL OF CASES IN RESPECT OF VARIOUS ITEMS OF WORK HANDLED BY VARIOUS DIVISIONS OF THIS DEPARTMENT
(Approved vide PMO ID No. 815/8/P/2/2014-Pol dated 15.7.2014)
(CORRECTED UPTO July 2014)# INDEX

SLNo. Items of Work

General

1. Draft as well as final Note for Cabinet matters.

1 A. Notes for the Committee of Cabinet on matters concerning the Department of Personnel \& Training
2. Memorials submitted by IAS/CSS officers Grade I and above and group ‘A’ officers of CBI against penalty / suspension/ adverse remarks in ACRs except memorials from officers of the rank of Joint Secretary or equivalent or above against adverse remarks which require to be submitted to the ACC.

AT \& Admn. Division

1. Posting and transfer of the officers of the level of Joint Secretary / Additional Secretary / Secretary.
2. Amendment of Administrative Tribunals Act, 1985

CS Division

1. Select list of CSS Selection Grade/suitability list of Directors from CSS.

Establishment Division

1. Policy relating to grant of ex-officio status to non-secretariat officers.
2. Policy relating to grant of extension/re-employment.
3. Cases under Article 311 (2) (c) of the Constitution of Persons found involved in subversive activities.
4. Policy relating to action against participants in major strikes.
5. Policy relating to age of retirement/pre-mature retirement.
6. Policy relating to commercial employment/employment under a Foreign Government.
7. Policy relating to representations of minorities in Government Service.
8. Policy relating to appointment of non-Indians in Government Service
9. Major policy issues relating to reservation for SC/ST/OBCs.
10. Major policy issues relating to reservation for physically handicapped / ex-Servicemen / Women.# UPSC Matters

11. Appointment, resignation and removal of Chairman/Members of UPSC.

12. Removal of Chairman /Members of State Public Service Commissions.
13. Explanatory memorandum on the Annual Report of UPSC.
14. Cases of disagreement with UPSC’s advice in respect of officer belonging to organised Group’ A’ service.
15. Major complaints against Members of UPSC .

S \& V Division (Vigilance Matters)

1. Disciplinary cases against IAS/CSS officers Grade I and above and Group’ A’ officers in CBI.
2. Appeal filed by IAS/CSS officers Grade-I and above and Group ‘A’ officers of CBI against penalty/suspension.
3. Sanction for prosecution of IAS/CSS Officers Grade-I and Group’ A’ Officers of CBI.
4. Cases of disagreement by the disciplinary authority with the advice of CVC/cases of disagreement between CVC and UPSC in disciplinary matters.
5. Policy matters/legislation relating to anti-corruption measures.
6. Matters relating to the appointment of Commission of Inquiry/ follow up action on the report of the Commission of Inquiry.
7. Complaints against the Chief Ministers.
8. Reference to the Governor for considering sanction for prosecution of Chief Ministers under the Prevention of Corruption Act/Criminal Procedure Code.
9. Central Lok Pal Legislation and Legislation for making CVC a Statutory body.
10. Explanatory memorandum on the Annual Report of CVC.

All India Services Matters

1. Cadre allocation of IAS/ IPS probationers.
2. Policy matters/legislation relating to All India Service.
3. Commercial employment of retired IAS officers who had held a post at the level of Secretary or equivalent in the Central Government prior to 5 years of his retirement
   33A. Cases of deputation of IAS officers of the rank of Additional Secretary and above to autonomous / Private bodies.
4. Amendment to IAS(Probationer) Rules/Discharge or removal from service of . IAS (Probationer).
5. Constitution of a New All India Service.36. Determination of number of vacancies and their cadre-wise distribution among various State/Joint cadres of IAS.
6. Policy matters relating to review of cases of IAS officers for continuance in service beyond 50 years of age / after completion of 30 years of service.
7. Grant of extension of service/ re-employment to IAS officers.
8. Matters relating to appointment of High level Committees/Commissions.

RTI Matters

1. Major Policy issues relating to Right to Information.
2. Amendment to the Right to Information Act.
3. Framing of Rules under the RTI Act.
4. Amendment to Rules under the RTI Act.# LIST OF CASES REQUIRED TO BE SUBMITTED TO ACC FOR APPROVAL

SLNo. Items of Work

AT Division

1. Appointment of Chairman/Vice-Chairman/Members of CA T /SA T.

EO Division

1. Appointments at the level of Joint Secretary/Additional Secretary/ Special Secretary and equivalent;
2. Proposals for extension/curtailment of the tenure of officers serving at Senior. Management level, except cases involving one time extension upto 3 months and cases of pre-mature reversion where the balance tenure is more than six months.
3. Constitution of the Civil Services Board and the Central Establishment Board.
4. Proposals for appointment of officers of various technical services in posts carrying scale of pay maximum of which is Rs.22,400/- or above.
5. Proposals for extension of tenure of Central deputation of officers of the level of Deputy Secretary/Director beyond three months/proposal for repatriation of such officers to their parent Cadre/Department in cases where the balance period of tenure is more than six months.
6. Appointments on the Boards of management (Chairman, Managing Directors including part time Chairman (Executives) of Schedule ‘A’ and ‘B’ Public Sector Undertakings, Railways, Banks and Financial Institutions, under the . control of the Central Government; and policy matters connected with these appointments.
7. Appointments in Statutory/Autonomous Bodies/Registered Societies and as presiding officers in Central Government Tribunals etc having a salary (excluding allowances) or a maximum in a salary scale (excluding allowances) of Rs.22,400/- per mensem or more; and policy matters connected with these appointments.
8. To consider and decide representations and memorials from officers of the rank of Joint Secretary or equivalent and above, except from those in their cadre posts, against adverse remarks.
9. Reemployment/Extention of Services of any person who has attained the age of Superannuation in any State-owned Public Corporation, Company or Enterprise where the pay (including pension and pensionary equivalent of. retirement benefits) proposed to be fixed for such person is Rs. 22,400/- or more or where the minimum of the pay scale proposed to be given to such person is Rs. 22,400/- or more;

10. Extension of the period of deputation beyond the prescribed period in respect of Board level appointments in Public Sector Undertakings in which Government of India is the appointing authority.# Establishment Division

11. Appointment / Removal of Chairman / Member of Staff Selection Commission;

S \& V Division

1. Inter cadre transfer /deputation of IAS officers;
2. Cases of difference of opinion between the Central Government and the State Government on the question of retention of IAS offices beyond the age of 50 years/on completion of 30 years of service or the cases in which retirement is recommended;
3. Appointment/ Extension of tenure of Joint Secretary or IG level officers as Chief Vigilance Officer;
4. Appointment/ Extension of tenure of IPS officers of the rank of I.G. equivalent or above, in the CBI;# STATEMENT INDICATING THE ITEMS OF WORK WHICH MAY BE DISPOSED OF AT THE LEVEL OF MINISTER OF STATE IN THE MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS IN RESPECT OF MATTERS PERTAINING TO DEPARTMENT OF PERSONNEL \& TRAINING

S1.No. Items of Work

General

1. Parliamentary matters:
   (a) Replies to Starred Questions.
   (b) Replies to Unstarred Questions and Assurances.
   (c) Replies to the recommendations of Parliamentary Committees.
   (d) Replies to matters raised under Rule 377 in Lok Sabha and Special Mention in Rajya Sabha.
2. Deleted (included at Sl. No. 1A in Annexure 1)
3. Notes for Cabinet/Committees of Cabinet received from other Ministries/ Departments which involve policy matters concerning the work of the Department of Personnel \& Training.
4. Notes for Committee of Secretaries on matters concerning the Department of Personnel \& Training.
5. Notes for Committee of Secretaries received from other Ministries/ Departments which involve major policy or important issues.
6. Decision on contesting writ petition or filing appeal in cases of appointments made with the approval of ACC as also other appointments made to Group ‘A’ posts.
7. Submission of Notes /References to PMO on important policy matters.
8. Extension of the period of deputation to ex-cadre post for the’ fifth year or beyond fifth year and/or for the Second year in excess of the period prescribed in the recruitment rules.
9. Replies to letters/ representations received by MOS(P) from MPs and other VIPs.

AT \& Admn Division
CAT Matters

1. Amendment to various Rules framed under the Administrative Tribunal Act for the Central Administrative Tribunal and State Administrative Tribunals.
2. Policy matters relating to Administrative Tribunals.12. Setting up of additional benches of Central Administrative Tribunal.
3. Complaints against Chairman/Vice-Chairmen/Members of CA T/SA T.
4. Acceptance of resignation of Chairman/Vice-Chairmen/Members of CAT/SAT.
5. Creation of Group ‘A’ posts in Central Administrative Tribunal.
6. Framing/amendment of Recruitment Rules for Group’ A’ posts in the Central Administrative Tribunal.
7. Appointment/ Extension of service/re-employment or resignation of the officers of the level of Deputy Registrar and above in the Central Administrative Tribunal.
8. Grant of permission for re-employment to officers of CAT within two years after retirement.
9. Ad-hoc appointment in Group’ A’ posts except the post of Deputy Registrar in CAT.
10. Disciplinary proceedings against Group’ A’ officers in CAT.
11. Memorials submitted by officers/Staff of the CAT to the President.
12. Fixation of pay in relaxation of Rules/Orders in respect of the Chairman/ ViceChairman / Members of CAT.
13. Grant of Leave to Chairman, CAT.

Reservation Matters

1. Major interpretation of existing Orders/ Rules relating to reservation for SC/ST/ OBC/Physically handicapped/ex -servicemen.
2. Replies to recommendations of National Commission for SC/STs.

Welfare Matters

1. General policy relating to payment of grants-in-aid to Welfare Associations / Coordination Committees etc.
2. Nomination of Members on Board of Directors of the Kendriya Bhandar.
3. Laying of audited accounts in respect of Kendriya Bhandar, Grih Kalyan Kendras, Central Civil Services Cultural and Sports Board before the Parliament.
4. Major change in the existing policy relating to Departmental Canteens.
5. Major policy matters relating to Grih Kalyan Kendras.

Administrative Matters

1. Creation of Group ‘A’ posts.
2. Deleted (included at Sl. No. 3 in Annexure – 1).
3. Deputation abroad of officers for attending Conferences/Training courses.34. Disciplinary proceedings against Group’ A’ and ‘B’ officers.
4. Memorial addressed to the President by the officers and staff.
5. Appeals/Petitions of Group’ A’ officers.
6. Grant of permission/ intimation under Conduct Rules to officers of the level of Secretary.
7. Cases of appointments under the Central Staffing Scheme to the posts of the level of Deputy Secretary/ Director.

CS Division

Central Services Matters

1. Framing/amendment of CSS/CSCS/CSSS Rules or finalisation of a new policy.
2. Determination of vacancies for Select List of Directors.
3. Determination of vacancies for Select List of Grade-I Officers of CSS.
4. Approval of Select List of Grade-I Officers of CSS.
5. Fixation of strength of Select List of Section Officers Grade of CSS.
6. Determination of vacancy for Select List of PPS of the CSSS.
7. Approval of Select List of PPS.
8. Approval of creation of posts in the personal staff of Ministers.
9. Grant of extension of service/re-employment to CSS officers.
10. Retirement of Grade-I and Selection Grade officers of CSS under FR 56(J).
11. Retention in Service of Grade-I and Selection Grade officers of CSS beyond the age of 50 years/after completion of 30 years of service.
12. Decision on change in policy and relaxation of provision of Rules relating to absorption of surplus staff.
13. Approval of request of surplus Group’ A’ officers for voluntary retirement.
14. Matters relating to change/relaxation of policy/rules/accepted procedure in respect of officers and staff effected by States Re-organisation.
15. Decision on matters relating to policy formulation and changes in respect of Cadre Review of Group ‘A’ services.
16. Approval of final proposal for Cadre Review before submission to the Cabinet.# Establishment Division

17. Amendment to CCS (CCA) Rules, 1965.

18. Amendment to CCS (Conduct) Rules, 1964.
19. Individual cases of withdrawal of resignation of the officers of the level of Deputy Secretary and above.
20. Individual cases of grant of permission for commercial employment after retirement to officers, who had held posts of the level of JS and above but below Secretary level at the time of their retirement.

Matters Relating to UPSC/SSC

1. Amendment to UPSC (Members) Regulations.
2. Deputation abroad of Chairman/Members of UPSC/State PSCs.
3. Major complaints against Members of State PSCs.
4. Creation of posts above the level of Deputy Secretary in UPSC.
5. Proposals for grant of exemption under UPSC (Exemption from Consultation) Regulation.
6. Fixation of fee to be charged from candidates for UPSC/SSC examination.
7. Review of scheme of examination conducted by UPSC/SSC.
8. Creation of posts above the level of Deputy Secretary in SSC.
9. Appointment to posts above the level of Under Secretary in the SSC.
10. Disagreement with UPSC’s advice referred by other Ministries in non-appointment cases of officers not belonging to any organised Group’ A’ service.

Service Matters (General)

1. Policy relating to verification of character and antecedents.
2. Amendments to Fundamental Rule 17A relating to treatment of the period of strike/agitation by the Government servant on the basis of policy approved by the Prime Minister.
3. Amendment to Central Service (Temporary Service) Rules, 1965.
4. Amendment to instructions relating to probation in various Central Services.
5. Amendment to the basic instructions relating to fixation of seniority.
6. Policy regarding framing of Recruitment/Service Rules.75. Policy relating to appointment of Consultants and payment of fees to them.
7. Amendment to rules/general order relating to fixation of pay.
8. Amendment to CCS (Joining Time) Rules, 1979.
9. Amendment to CCS (Leave) Rules, 1972.
10. Cases involving policy issues relating to Joint Consultative Machinery and compulsory arbitration.
11. Cases requiring relaxation of policy/Rules in regard to matters concerning the JCM.
12. Cases involving policy issues relating to holidays.
13. Cases involving policy issues relating to working hours.

EO Division

1. Selection of IAS/CSS officers and officers of other than Group’ A’ Services on Central deputation for training/fellowship abroad.
2. Cadre clearance for foreign training of officers of the level of Additional Secretary/Secretary.

S \& V Division
All India Services Matters

1. Cases of rejection of the opinion of Appellate Medical Board in respect of candidates selected through Civil Service Examination.
2. Decision on adverse verification of character and antecedents report in respect of persons recruited through Civil Service Examination.
3. Fixation of domicile of IAS/IPS probationers.
4. Policy matters relating to seniority of IAS/IPS officers and framing/amendment of rules relating to seniority.
5. Fixation of seniority of IAS officer in special cases in relaxation of Rules
6. Amendment/ framing of Rules /Regulations in respect of AIS officers.
7. Cases of retention of IAS officers beyond the age of 50 years/on completion of 30 years of service as per recommendations of State Government.
8. Deleted (included at Sl. No. 33 A of Annexure – 1)
9. Requests for change of date of birth of AIS officers.
10. Cadre review of IAS officers.
11. Amendment to AIS (Conduct) Rules.96. Amendment to AIS (Discipline and Appeal) Rules.
12. Extension of the period of probation of IAS probationers.
13. Amendment to IAS/ IPS and IFS Examination – Regulations.
14. Amendment to AIS (Leave) Rules.
15. Amendment to AIS (Special Disability Leave) Regulations.
16. Amendment to AIS (Study Leave) Regulations.
17. Amendment to AIS (Medical Attendance) Rules.
18. Amendment to AIS (Confidential Rolls) Rules.
19. Acceptance of resignation tendered by IAS Officers.

Vigilance Matters

1. Complaints received from MPs, MLAs and other VIPs about corruption.
2. Complaints against Ministers in States except Chief Ministers.
3. Withdrawal of prosecution under Section 321 Cr.PC.

Matters Relating to CBI

1. Deputation of CBI officers for participation in training programme/ investigations/ seminars/conferences abroad.
2. Permission/intimation given by the CBI officers of the rank of JS and above under Conduct Rules.
3. Framing of Recruitment Rules for Group ‘A’ posts in CBI.
4. Grant of permission to CBI for filing extradition proceedings.
5. Deputation of CBI officers of the rank of DIG and above to other organisations.

Training Division

1. Laying of Annual Report and Audited Statement of Accounts of IIPA on the Table of Lok Sabha /Rajya Sabha.
2. Appointment to the post of the level of Deputy’ Secretary and above in ISTM/LBSNAA.
3. Deputation of faculty Members of ISTM/LBSNAA for attending training programme /meetings/conferences.
4. Framing/ amending the recruitment rules for various faculty, non-faculty Group ‘A’ posts inISTM / LBSNAA.
5. Approval of projects assisted by the Foreign Governments and International agencies such as UNDP and British Council etc.
6. Deputation abroad under projects assisted by the Foreign Governments and International agencies such as UNDP and British Council etc.

RTI Matters

1. Action on recommendations of Parliamentary Committees.
2. Action on recommendations of CIC.
3. Matters relating to Budget Provisions / creations of posts / continuation of temporary posts / foreign visits of CIC’s and other officers of CIC / Grant of Leave to CICs.2. CHANNEL OF SUBMISSION AND LEVEL OF FINAL DISPOSAL OF CASES IN RESPECT OF COMMON ITEMS OF WORK HANDLED BY ALL DIVISIONS OF THE DEPARTMENT OF PERSONNEL \& TRAINING.

Note :- Deputy Secretary or Director (Admn.) / Under Secretary (Cash) in the Department of Personnel \& Training, who have been delegated the power of ‘Head of Department’ / ‘ Head of office’ shall in addition exercise the powers as vested on these functionaries under the ‘Delegation of Financial powers Rules, 1958, FRs and SRs etc, from time to time.# 3. (vii) CHANNEL OF SUBMISSION AND LEVEL OF FINAL DISPOSAL OF CASES IN RESPECT OF VARIOUS ITEMS OF WORK HANDLED BY THE CENTRAL SERVICES DIVISION

| S.No. | Types of cases | Channel of Submission | Level of final Disposal |
| :–: | :–: | :–: | :–: |
| 1. | 2. | 3. | 4. |
| $\frac{L}{1}$. | CS DIVISION
(CS – I and CS – II Section)
CSS / CSCS / CSSS Rules
(i) Framing / amendment of rules or finalisation of new policy
(ii) Interpretation / Application of rules:-
(a) Where decision is based on existing orders / instructions / procedure / settled policy or clear precedent not involving exercise of any relaxation or discretion
(b) Cases involving exercise of discretion
Central Secretariat Service
(a) Senior Selection Grade (Director)
(i) Determination of vacancies for Select List of Director
(ii) Matter relating to preparation of CSS Directors’ suitability list to be placed before CEB
(iii)Approval of CSS Directors’ suitability list.
(iv) Transfer and Posting – Director
(b) Selection Grade ( Deputy Secretary)
(i) Determination of vacancies for select list of Selection Grade
(ii) Preparation of eligibility list of Grade I officers
(iii) Approval of Select List of Selection Grade | SO / US / DS or Dir./ JS or AS/Secy
SO
SO / US /DS or Dir./ JS or AS / Secy.
SO / US /DS or Dir./ JS or AS
SO / US /DS or Dir./ JS or AS / Secy.
SO / US
SO / US /DS or Dir./ JS or AS / Secy. | MOS (PP)
US
JS or AS
MOS (PP)
DS or AS
MOS (PP)
DS or Director
MOS (PP) || 1. | 2. | 3. | 4. |
| :–: | :–: | :–: | :–: |
| | (iv) Issue of notification for appointment in Selection Grade | SO | US / DS or Dir. |
| | (v) Transfer / Posting of Selection Grade of CSS ( Deputy Secretary) | SO / US / DS or Dir./ JS or AS | Secretary |
| 3. | Grade I (Under Secretary) | | |
| | (i) Determination of vacancies | SO / US /DS or Dir./ JS or AS | MOS (PP) |
| | (ii) Preparation of eligibility list | SO or US | DS or Director |
| | (iii) Approval of Select List | SO / US /DS or Dir./ JS or AS / Secy. | MOS(PP) |
| | (iv) Issue of notification for regular appointment | SO | US |
| | (v) Posting / Transfer of Grade I Officers | SO/US / DS or Director | JS or AS |
| 4. | Section Officers Grade | | |
| | (i) Approval of Select List
(Seniority Quota) | SO / US | DS or Director |
| | (ii) Approval of Examination Rules and allocation among Ministries | SO / US | DS or Director |
| | (iii) Posting / Transfer of SOs | SO / US | DS or Director |
| | (iv) Fixation of strength of Select List of S.O. Grade of CSS . | SO / US / DS or Dir./ JS or AS / Secy. | MOS(PP) |
| 5. | Assistants Grade | | |
| | (i) Approval of Rules for examination, determination of vacancies and allocation among Ministries | SO / US | DS or Director |
| | (ii) Nomination of candidates under zoning scheme | SO / US | DS or Director |
| | (iii) Posting / Transfer of Assistants | SO / US | DS or Director |
| 6. | Upper Division Clerk | | |
| | (i) Approval of Rules for examination, determination of vacancies and allocation among Ministries. | SO / US | DS or Director || 1. | 2. | 3. | 4. |
| :–: | :–: | :–: | :–: |
| | (ii) Nomination of candidates under zoning scheme. | SO / US | DS or Director |
| 7. | Lower Division Clerk
(i) Approval of examinations rules for DE quota, determination of vacancies and allocation among Ministries (CSCS) | SO / US | DS or Director |
| 8 . | Sr. Principal Private Secretary
(i) Determination of vacancies for select List
(ii) Approval of eligibility list
(iii) Approval of Select List
(iv) Transfer / Posting of Sr. PPS | SO / US/DS or Dir./ JS or AS / Secy.
SO / US / DS or Dir. / JS or AS / Secy.
SO / US/ DS or Dir./ JS or AS | MOS(PP)
DS or Director
MOS (PP)
Secretary |
| 9 . | Principal Private Secretary
(i) Determination of vacancies for select List
(ii) Approval of eligibility list
(iii) Approval of Select List
(iv) Transfer / Posting of PPS | SO / US / DS or Dir. / JS or AS / Secy.
SO / US / DS or Dir. / JS or AS / Secy.
SO/ US/ DS or Director / JS or AS | MOS(PP)
DS or Director
MOS(PP)
Secretary |
| 10. | Steno Grades A and B (Merged)
(i) Approval of examination rules, allocation among Ministries and nomination of officers under zoning scheme
(ii) Transfer / Posting of PS | $\mathrm{SO} / \mathrm{US}$
SO / US | DS or Director
DS or Director |
| 11. | Steno Grade ‘C’
(i) Approval of examination rules, allocation among Ministries
(ii) Nomination of candidates under zoning scheme | $\mathrm{SO} / \mathrm{US}$
SO / US | DS or Director
DS or Director || 1. | 2. | 3. | 4. |
| :–: | :–: | :–: | :–: |
| 12. | Steno Grade ‘D’
Approval of examination rules, determination of vacancies and allocation among Ministries | SO / US | DS or Director |
| 13. | Finalisation of zone for promotion from
(i) LDC to UDC
(ii) UDC to Assistant
(iii) Assistant to SO
(iv) Grade ‘D’ to Grade ‘C’ Steno
(v) Grade ‘C’ to Grade ‘A’ and ‘B’ (Merged) | SO / US
SO / US
SO /US /DS or Director
SO / US
SO /US /DS or Director | DS or Director
DS or Director
JS or AS
DS or Director
JS or AS |
| 14. | Cadre clearance for forwarding application for ex-cadre posts/ training/ foreign visits in respect of officers of Grade- I and above of CSS/ Principal Private Secretary and Sr. Principal Private Secretary of CSSS | SO / US | DS or Director |
| 15. | Training matters of CSS /CSSS/ CSCS | SO / US | DS or Director /JS or AS |
| 16. | Creation of posts in the personnel staff of Minister | US / DS or Dir./ JS or AS /
Secy. | MOS (PP) |
| 17. | Extension in service/ re-employment of officers of CSS/ CSCS/ CSSS | US / DS or Dir./ JS or AS | Secretary /
MOS (PP) |
| 18. | Voluntary retirement of officers of GradeI and above of CSS/ Principal Private Secretary and Senior Principal Private Secretary of CSSS | US / DS or Dir./ JS or AS | Secretary |
| 19. | Review at the age of 50 years in respect of officers of Grade- I and above of CSS/ Principal Private Secretary and Senior Principal Private Secretary of CSSS | | |
| | (i) Retirement under FR 56 (j)
(ii) Retention in services beyond the age of 50 year | SO / US / DS or Dir./ JS or AS / Secy.
SO / US / DS or Dir./ JS or AS / Secy. | MOS (PP)
MOS (PP) || 1. | 2. | 3. | 4. |
| :–: | :–: | :–: | :–: |
| II. | CS-III (Surplus Cell) | | |
| 20. | Policy formulation and changes therein | SO / US / DS or Dir./ JS or AS / Secy. | MOS (PP) |
| 21. | Taking over / enlistment of the staff declared surplus by the Ministries/ Departments in Central (Surplus Staff ) cell for redeployment | SO / US | DS or Director |
| 22. | Redeployment of staff/ Officers | | |
| | (a) Non- Gazetted staff | SO / US | DS or Director |
| | (b) Gazetted Officers (Group ‘A’ and ‘B’) | SO / US/ DS or Director | JS or AS |
| 23. | Re-adjustment of redeployed surplus staff/ officers | | |
| | (a) Non- Gazetted staff | SO / US | DS or Director |
| | (b) Gazetted Officers (Group ‘A’ and ‘B’) | SO /US /DS or Director | JS or AS |
| 111. | CS – IV Section ( Departmental Council – JCM) | | |
| 24. | Decision on inclusion of new items in the agenda | DO or US / DS or Dir./ JS or AS | Secretary |
| 25. | Approval of action taken notes | DO or US | DS or Director |
| 26. | Approval of briefs on agenda items | DO or US / DS or Dir. | JS or AS |
| IV. | Cadre Review Division | | |
| 27. | General | | |
| | (i) Decision on matters relating to policy formulation | US / DS or Director / JS or AS / Secy. | MOS (PP) |
| | (ii) Finalisation and circulation of guidelines on cadre review matters | SO / DO or US / DS or Dir./ JS or AS | Secretary |
| 28. | Cadre Review Proposals | | |
| | (i) Liaison with cadre controlling authority for formulation of cadre review proposas | SO / DO or US | DS or Director |
| | (ii) Finalisation of analytical briefs in respect of cadre review proposals | SO or DO / DS or Dir./ JS or AS | Secretary || 1. | 2. | 3. | 4. |
| :–: | :–: | :–: | :–: |
| | (iii) Analysis and Review of statistical cadre profiles | SRO / DS or Director | JS or AS |
| | (iv) Approval of final proposal for Cadre Review before submission to the Cabinet | DO / DS or Dir./ JS or AS | MOS (PP) |
| $\mathbf{V}_{\mathbf{2}}$ | STATES REORGANISATION DIVISION (SR DIVISION) | | |
| 29. | Matters relating to change / relaxation of policy / rules | DO / DS or Dir./JS or AS/Secy | MOS (PP) |
| 30. | Disposal of pending matters and cases relating to SR Acts | DO / DS or Director | JS or AS /
Secretary |No. 11011/4/78 – Finance II
Government of India / Bharat Sarkar
Ministry of Home Affairs / Grih Mantralaya

New Delhi- 110001, the 16/21 march, 1978.
The 25/30 Phalguna, 1899

O R D E R

Sub : Delegation of enhances financial powers to sub- Ministry formations / levels, etc.

Pursuant to the instructions contained in para 1 (1) of the Ministry of Finance O.M. No. 10(28)- E(Coord) / 77 dated the $20^{\text {th }}$ January, 1978 (Copy enclosed) on the above subject, it has been decided that the following officers of the Ministry of Home Affairs, etc. Will exercise without consulting the Integrated Finance Division, financial and administrative powers of a Head of a Department in terms of Delegation of Financial Powers Rules, 1958 as amended and read with Ministry of Finance O.M. No. 10 (13) – E( Coord)/ 75, dated 10.4.75, G.F. Rs (R\&E), 1963, FRs and SRs, Central Civil Services (Leave Rules) 1972, Central Civil Services (Pension) Rules, 1972 and G.P. Fund (Central Services) Rules, 1960 inrespect of Secretariat Proper:

1. Ministry of Home Affairs (including Department of Official Language and Justice).

DS (A)
2. Department of Personnel

Director (A)
3. Department of Administrative Reforms

DS (A)
2. In exercising the above powers the Officers concerned will ensure that the Rules and Orders and necessary safeguards have been prescribed will be scrupulously observed. In other words the exercise of these powers ill continue to be governed by procedural and other instructions issued by Government from time to time like general economy instructions, ban on creation of post, ban on filling up of vacancies, etc Where proposals involve departure from such procedural instructions, etc., cases may be referred to the Home Finance Division. Further, it will also be ensured that any sanction involving expenditure is covered by adequate budget provision for the relevant year and that the sanctioned budget grant is not exceeded under any circumstances.

Sd/- R.P.
JOINT SECRETARY \& FINANCIAL ADVISER TO THE GOVT. OF INDIA

1. Copy to Ministry of Home Affairs, Deputy Secretary (Admn.),
2. Copy to Department of Personnel, Director (Admn.),
3. Copy to Department of Administrative Reforms, Dy. Secretary (Admn.)No. F. 10 (28) – E (Coord) / 77
   Government of India
   Ministry of Finance
   (Department of Expenditure)

New Delhi, the $20^{\text {th }}$ Jan., 1978.
The 25/30 Phalguna, 1899

OFFICE MEMORANDUM

Sub : Delegation of financial Powers to sub – Ministry formations / levels, etc.

Under the existing scheme of budgetary and financial control and delegation of financial powers as introduced vide this Ministry’s O.M. No. F. 10(13)-E(Coord) / 75 dated 10.4.1975, the Ministries were specifically requested in para 3(30 thereof that, in order to derive the benefit of additional powers delegated optimally, they should not only make full use of the delegated powers but also further redelegate powers to their subordinate orgnisations to match the latter’s requirements. It has come to notice that appropriate steps have not been taken to delegate sufficient financial and administrative powers to subordinate formations. In order to improve the quality of administration and to avoid administrative delays, it has become imperative to take immediate steps in this direction. Accordingly, the Ministries/ Departments are requested to issue immediately necessary orders not later then the $28^{\text {th }}$ February, 1978 in consultation with their Financial advisers Delegating more financial and administrative powers to their lower formations under Rules 10(2) and 10(3) and of the delegation of Financial Powers Rules, read with this Ministry’s O.M. No. F. 10(13)- E(Coord)/ 75, 10.04.1975 and 08.03.1976 in respect of delegation of Financial Powers Rules, 1953, general Financial Rules, 1963 and F.Rs and S.R. on the lines indicated below:
(i) Secretariat Proper: Joint Secretary / Director / Deputy Secretary in-charge of administrations should be authorized to exercise financial and administrative powers under the aforesaid rules upto the extent enjoyed by a Head of Department, without consulting the Integrated Finance Branch as required under this Ministry’s O.M. No. F. 10(3) – E(Coord)/ 67 dated 19.10.1968.
(ii) Subordinate Formations: (a) Head of ;a Department declared as such under the delegation of Financial Powers Rules, 1958 and Head of an organization (who has not been declared as a Head of Department, so far) and whose status is not less than that of a Joint Secretary should be delegated the powers vested in a Ministry or a department, In such cases, he has to utilize the Department of Accounts Organisation for financial advice where he exercises powers of a Ministry. In cases of disagreement, the matter should be referred to the administrative Ministry (In cases of such consultation, the sanctions should clearly indicate that these have been issued after consultation with the Account Officer).
(b) All other Heads of Organizations who are of the level of Deputy Secretary to Government and have not been declared as Heads of Department should be delegated all the powers of a Head of Department automatically. In such cases also, the Head of the organization may consult the Accounts Officers.2. The delegation orders so issued should be effective from $1^{\text {st }}$ March, 1978. Copies of all such orders should invariable by endorse to this Ministry not later than the $28^{\text {th }}$ February, 1978.
3. In cases, a Ministry / Department has any reservations to delegations to delegate more financial and administrative powers under the aforesaid rules to their lower formations, the reasons for the same should be intimated in a self contained note to the Ministry of Finance through their Financial Adviser by the $28^{\text {th }}$ February, 1978 at the latest.

Sd/- J.P. DAS
JOINT SECRETARY TO THE GOVT. OF INDIA
To
All the Ministries / Department of the Govt. of India, etc., etc.
No. F. 10(28)-E(Coord)/ 77
Dated the $20^{\text {th }}$ January, 1978

Copy forwarded to :

1. All Financial Advisers : and
2. All Officers and Branches of the Establishment Division.