This communication reiterates the timelines for the completion and auto-forwarding of Performance Appraisal Reports (PARs) for the assessment year 2023-2024, as outlined in the AIS(PAR) Amendment Rules, 2019. It clarifies that PARs auto-forward in the online dossier on December 31st, and if physically disclosed, the timeline for comments begins from the physical disclosure date. State governments were previously informed about auto-forwarding from 2021-22 onwards, and this notice reinforces adherence to the established deadlines for each stage of the appraisal process – from distributing blank forms in April to auto-closure and disclosure by December 31st. Strict adherence to these timelines is requested to prevent auto-forwarding to the next level.
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दीप्ति उमाशंकर, भा.व.से. DEEPTI UMASHANKAR, IAS स्थापना अधिकारी एवं अपर सचिव ESTABLISHMENT OFFICER & ADDITIONAL SECRETARY Tel.: 23092370, Fax: 23093142 E-mail : eo@nic.in
सत्यमेव जयते
भारत सरकार कार्मिक और प्रशिक्षण विभाग कार्मिक, लोक शिकायत तथा पेंशन मंत्रालय नॉर्थ ब्लाक, नई दिल्ली-110001 GOVERNMENT OF INDIA DEPARTMENT OF PERSONNEL & TRAINING MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS NORTH BLOCK NEW DELHI-110001
No. 3/4/2019-EO(PR) Dated the 29 April, 2024
Dear Sirs / Madam,
As you are aware that electronic recording of PAR was made mandatory from the year 2014-15 and the provision for same was incorporated in the AIS(PAR) Amendment Rules, 2017. Later vide Notification dated 23.07.2019, the AIS(PAR) Amendment Rules, 2019 were notified which, inter-alia, introduced auto-forwarding of PARs from one level to next level. In order to give effect to the time-bound recording of PARs, provision for auto-forwarding of PARs from one stage to the next stage after a specified due date has been introduced from the assessment year 2019-20 in SPARROW.
- It is once again reiterated that once the PAR gets closed on the midnight of 31st December, it gets auto-forwarded in the online dossier of the ORU and is treated as deemed disclosure. In cases where the PAR could not be uploaded on to the system by the midnight of 31st December and is physically disclosed, the number of days for having comments of the ORU on the PAR is counted from the date on which the PAR has been physically disclosed.
- The State Governments vide D.O. letters dated 06.05.2022 and 24.04.2023 were informed that auto-forwarding provision in respect of PARs for the assessment year from 2021-22 and onwards would be implemented. However, queries from various State Governments/Ministries are still being received regarding timelines to be followed for the period 2023-2024. In this regard, it is stated that timelines for the current assessment year 2023-2024, are same as mentioned in AIS(PAR) Amendment Rules, 2019:
| Activity | Due Date | Auto Forwarding Date |
|---|---|---|
| Blank PAR form to be given to the officer reported upon by the Administration Division/Personnel Department, specifying the reporting officer and Reviewing Authority | 31st April | — |
| Self appraisal for current year | 31st May | 1st June |
| Appraisal by Reporting Authority | 31st July | 1st August |
| Appraisal by Reviewing Authority | 30th September | 1st October |
| Appraisal by Accepting Authority | 31st December | Auto closure on 31st December |
| Disclosure to the officer reported upon | 31st December | — |
- In view of the above, it is requested to direct the concerned authorities to ensure that the aforesaid timelines are strictly adhered to failing which PAR will get auto-forwarded to the next level.
With regards,
Yours Sincerely
(Deepti Umashankar)
Chief Secretaries of the States (As per Standard List)
