No.36/15/2001-EO(SM-I) Government of India Secretariat of the Appointments Committee of the Cabinet Ministry of Personnel, Public Grievances and Pensions Department of Personnel and Training

New Delhi the 25. July, 2001

OFFICE MEMORANDUM

Attention is invited to para 6 of the Central Staffing Scheme circulated vide this Department’s O.M. No. 36/77/94-EO(SM.I) dated the 5th January, 1996.

1. The Appointments Committee of the Cabinet has approved modification of the entries in para 6 of the Central Staffing Scheme relating to eligibility of officers for holding posts of the level of Additional Secretary and Secretary as follows:-

of 3 years of service in this e: equivalent revised scale would i.. sufficient.

Twenty years of Group ‘Ade service with at least seven years’ residency in the Joint Secretaries’ suitability list in respect of Central Secretariat Service officers.

continue to lay emphasis on
service rendered by such
officers in posts falling under
the Central Staffing Scheme in
the Central Secretariat.

(S.K. Lohani)
Deputy Secretary to the Government of India

To:
1. The Chief Secretaries of all State Governments/Union Territories.
2. Secretaries of all Ministries/Departments of the Government of India.
3. PMO (Shri Ashok Saikia, Joint Secretary).
4. Cabinet Secretariat (Shri R. Bhattacharya, Joint Secretary).
5. PS to MOS(PP)/Dir.(ACC)/DS(SM)/DS(MM)/PPS to Secy(P)/PS to
EO/RO(CM)/Guard File.

(S.K. Lohani)
Deputy Secretary to the Government of India

No.31/50/97-EO(MM-I)-A Government of India

Department of Personnel & Training

(Office of the Establishment Officer)

New Delhi, the dated 14th Aug., 1998.

OFFICE: MEMORANDUM

SUBJECT: Placement of officers waiting for posting under the Central Staffing Scheme.

The undersigned is directed to say that para. 18.2 of the Central Staffing Scheme issued under C.N.No.36/77/94-EO (SEAL) dated the 5th January 1996, provides, inter-asia, that where an officer is to be appointed to a post different from the one held previously on account of return from training/abolition of post etc., he/she shall continue to be borne on the establishment of the organisation in which the officer previously held the post and the officer’s pay and allowances shall be met by that organisation till such time the officer assumes charge of a new post. The procedure to be followed for the placement of officers waiting for posting has been under consideration. The appointments committee of the Cabinet has now approved the procedure to be followed regarding placement of officers for posting and the decision of the ACC is brought to the notice of all Ministries/Departments for information and guidance.

1. The names of officers on compulsory wait for posting should be circulated by the Establishment officer for placement in panels as provided under the Central Staffing Scheme. If they are not selected for a post within three months of compulsory wait, despite repeated circulation for various posts, their posting should be made on a mandatory basis.

2. Circulation of names for placement, in respect of officers expected to return from long-term training, would commence at least one month before their expected date of reporting for posting.

(iii) Ufficers on compulsory wait having a-balance tes less than-a year may be repatriated to-their para. cadres with the approval of the cabinet secretary and the Minister of state in the Ministry of Personne. Public Grievances and Pensions, unless their services are found required for sone specific job/assignment.

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To
all-the Ministries and Departments
of the Govt. of Iodia.
Copy forwarded to :-

1. Chief secretaries to the Goyenments of all states.
2. Cabinet secretariat (Shri Rajeer Xher, Director)
3. PS to MOS(PP)/PPS to secy.(P)/PS(S)
4. PS to $\mathrm{BO} / \mathrm{BO}(\mathrm{F}) / \mathrm{BO}(\mathrm{SP}-\mathrm{I}) / \mathrm{BO}(\mathrm{MM}-\mathrm{II}) / \mathrm{BO}(\mathrm{CM}) /$ Guard file.
   

No.6/33/98-EO(SM.1)
Government of India
Secretariat of the
Appointments Committee of the Cabinet
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

New Delhi, the 24th August, 1998.

The Appointments Committee of the Cabinet has
approved the proposal to add the period spent in the APPPA
Course in the tenure of the officers irrespective of whether
they are on the first or subsequent deputation to the
Centre.

1. The Department of Personnel and Training
   (Training Division’s) Part File No.12013/3/98-Trg. is
   returned.

The Department of Personnel & Training,
(Shri A.K. Arora, Joint Secretary),
NEW DELHI.

Copy to:

1. PMO (Shri Ashok Saikia, Joint Secretary).
2. Cabinet Secretariat (Shri Rajeev Kher, Director).
3. PS to MOS(PP)/PPS to Secretary(P)/PS to EO/RO(CM)/
   G.File.

( B.K. Datta )
Desk Officer (SM.I)

Immediate

No.31/24/98-ED(MM-I)
Government of India
Department of Personnel \& Training
(Office of the Establishment Officer)

New Delhi; the dated 6th Oct. 1998

OFFICE…MEMORANDUM

Subject : Central Staffing Scheme-Fixing of time limit for finalising selection from panel finalised by cssanendment to.

The undersigned is directed to refer to this department’s $0 . \mathrm{M} \cdot \mathrm{No} .36 / 77 / 94-\mathrm{PO}(\mathrm{SM}-\mathrm{I})$ dated 5 th January 1996 and to say that the Appointments Committee of the Cabinet has approved the following amendment to the Central staffing scheme:-

In para 21, below clause (v), the following provision shall be incorporated :-
“Provided that if the selection of an officer from the panel as finalised by the Civil Services Board

all th ministries/Departments
Cabin: Secretariat (Shri Rajeev Kher, Director)
Office of the C\&AG (Shri Jadaana Sind, Asett. C\&AG)
U.P.S.C. (Shri B.K.Misra, Secretary)

No.36/2/2000-EO(SM.I)
Government of India
Secretariat of the Appointments Committee of the Cabinet
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

New Delhi, the 11th July, 2000.

OFFICE MEMORANDUM

Attention is invited to para 6 of the Central Staff Scheme, circulated vide this Department’s 0.M.No.36/77/9-EO(SM.I) dated the 5th January, 1996, laying down eligibility of officers for holding posts of the level of the Secretary and above. It has now been decided, with the approval of the Appointments Committee of the Cabinet, to prescribe the following eligibility criteria for officers of the Central Secretariat Service (CSS) for the post of Additional Secretary:

1. Twenty years of Group “A” service with at least seven years’ residency in the Joint Secretaries’ suitability list.

2. The provisions of para 6 of the aforesaid Central Staffing Scheme will stand modified to this extent.

[V.K. Cherian]
Deputy Secretary to the Government of India.

1. All ministries/Departments of the Govt. of India.
2. PBO (Shri Ashok Saikia, Joint Secretary).
3. Cabinet Secretariat (Shri R. Bhattacharya, Secretary).
4. PS to MOS(PP)/DS(SM)/DS(MM)/US(MM)/US(SM)/PPS, Secretary(P)/PS to EO/RO(CM)/GP File.

[V.K. Cherian]
Deputy Secretary to the Government of India.

No.3/4/2004-EO(MM.I)
GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, P.G. & PESNIONS
DEPARTMENT OF PERSONNEL & TRAINING

New Delhi, the 17th August, 2005

CIRCULAR

Subject:- Policy regarding appointment of officers at different levels under the Central Staffing Scheme.

The undersigned is directed to say that the ACC has approved the following regarding appointment of officers at different levels under the Central Staffing Scheme so as to obviate subjectivity or arbitrariness:-

1) All Departments/Ministries shall be requested to make available the details of the vacancies at the levels of Deputy Secretary/Director/Joint Secretary along with detailed job description, experience, specific qualifications, etc. required for filling up each vacant post. The DoP&T shall put on its Website the details of the vacancies at the levels of DS/Director/Joint Secretary occurring during the course of the year.

2) DoP&T shall issue an annual circular in October/November to all the State Governments/Cadre Controlling Authorities for forwarding the names of officers for posting under the Central Staffing Scheme during the next calendar year. The DoP&T, after taking into account the demands/ job requirements of the various Departments/Ministries, the ACR Gradings, vigilance status, etc. shall take a decision about the retention of the names in the Offer List.

3) DoP&T shall place on its Website the Offer List containing the names of officers retained for posting under the Central Staffing Scheme.

4) DoP&T shall also place on its Website the Executive Record (ER) Sheets of all IAS officers containing the details of their qualifications, trainings, postings, etc. These ER sheets shall be continually up-dated and shall also be used in the computerized programme for preparation of panels.

5) The Composition of the Civil Services Board (CSB) shall be as follows:-

a) Cabinet Secretary : Chairman ex-officio
b) Secretary(P) : Member ex-officio
c) One secretary to the Gol : Member
to be appointed for an
year at a time
d) Establishment Officer : Member-Secretary ex-officio
e) Secretary of the administrative Ministry/Department concerned

The following broad parameters shall be followed by the CSB for selection of officers at the level of Deputy Secretary/Director/Joint Secretary:-

1. Officer should be on Offer List for Central deputation ;
2. Educational qualifications and training of the officers;
3. Whether the officer’s spouse is already at the Centre and the officer contemplates to come on Central deputation;
4. CDR utilization (utilization of Deputation Reserve);
5. Mix of cadres;
6. Due weightage to seniority in the Service;
7. Quality of CRs/PARs.

The computer programme devised for drawing draft panels for the consideration of the CSB shall, in addition to the above parameters, also factor in the following parameters :-

For Joint Secretary level :

i). Preference to be given to states which have low CDR utilization ;
ii). Preference to be given to officers who have been on Offer List for more than two years and are yet to be given a posting;
iii). Mix of different State cadres in the panel;

For Deputy Secretary/Director level:

i). Inclusion of at least one IAS officer in the panel as far as possible;
ii). Preference to be given to officers who are on the Offer List for more than two years;
iii). Special requirement of the job.
7) If an officer lacks sufficient experience in a particular domain that may be required for a post, the relevant educational qualification of an officer shall be taken into account
8) Panels recommended by the Civil Services Board (CSB) shall be forwarded to the Ministry/Department concerned for obtaining the orders of the Minister-in-charge for selection as per paragraph 21(v) of the Central Staffing Scheme. Orders of the Minister-in-charge should normally be forwarded within seven days of the receipt of the panel or, if the Minister is on tour, within seven days of his return from tour. If a selection is not completed within seven days of the receipt of the panel or on return from tour by the Minister, the Cabinet Secretary may be free to either :
a) directly forward all three names on the panel to the ACC with full particulars of the officers, in the case of Joint Secretaries; or
b)- arrange to issue appointment orders for the first name in the panel in the case of Directors/Deputy Secretaries.

9) The Department/Ministry concerned to which a panel of names is sent by the CSB for a post of Deputy Secretary/Director/Joint Secretary, shall select one of them. Approval of ACC shall be sought for the selection of officers of the level of Joint Secretary.
10) In respect of appointments to the levels of Deputy Secretary/Director, it shall not be necessary to place the matter before the ACC even if the Department/Ministry selects an officer other than the officer at SI. No. 1 in the CSB panel.
11) Officers on Compulsory Wait having a balance tenure of less than one year may be repatriated to their parent cadres with the approval of the Cabinet Secretary and the MOS(PP) unless their services are found required for some specific job/assignment.
12) Names of officers on Compulsory Wait for posting shall be circulated by the Establishment Officer for placement in panels as provided under the Central Staffing Scheme. If they are not selected for a post within three months of Compulsory Wait despite repeated circulation for various posts, their posting will be made on a mandatory basis.
13) Circulation of names for placement in respect of officers expected to return from long-term training shall commence at least one month before their expected date of reporting for posting.
14) Lateral transfer while on Central deputation shall be considered in the following instances :
i). Where the posts are of such nature that repeated circulations do not yield sufficient nominations;
ii). Where the institutions/organizations are such that the profile required for the job does not co-relate with the profile of the officer appointed;
iii). Where the posts are located in such places that sufficient nominations are ordinarily not received;
15) The cases of lateral transfer of officers on grounds of inefficiency, incompetence, unsatisfactory performance or incompatibility with the job requirements shall be considered only after the administrative Ministry/Department has obtained the officers’ explanation on each alleged shortcoming. Such grounds of inefficiency, etc. shall not be held against the officers for imposing penalty, etc. or for recording in his ACR. These grounds shall be used only for the limited purpose of lateral transfer. In case it is felt that proceedings for penalty should be launched, such proceeding shall be taken up separately as per the existing rules and provisions.

After issuance of ACC/DoPT orders regarding appointment of an officer under the Central Staffing Scheme, a time of three weeks from the date of receipt of the order shall be given to the officer to join his new post. If no response is received after three weeks or the officer fails to join, the process of debarment shall be initiated after a notice to that effect is issued to the officer concerned.

The above decision of the ACC is brought to the notice of all Ministries and Departments of Government of India for information.

(T. Venkatesh)
Director

To

1. All Ministries and Departments of Govt. of India.
2. All Cadre controlling authorities of Central Service Group ‘A’.

INTERNAL DISTRIBUTION

1. PS to MOS(PP)/Sr. PPS to Secretary (P)/PS to EO.
2. Dir(MM)/Dir(SM)/Dir(ACC)
3. EO(MM)/EO(MM.II)/EO(SM.I)/EO(SM.II)/EO(SM.III)/EO(ACC)/RO(CM)/EO(PR)/EO(FA-UN)/EO(F).

(T. Venkatesh)
Director